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pdfOMB No.: 0970-0444
Expiration date: 03/31/2017
September 29, 2015
Regional Partnership Grants Cross-Site
Evaluation and Evaluation-Related
Technical Assistance
Regional Partnership Grants Cross-Site
Evaluation Data Collection System
Enrollment and Service Log (ESL)
Data Dictionary
Version 4
Regional Partnership Grants Cross-Site
Evaluation Data Collection System:
Enrollment and Service Log (ESL) Data Dictionary
Version 4
Contract Number:
HSP233201250024A
September 29, 2015
Juliette Henke
Michael M. Kerachsky
Caroline Massad Francis
Emily Snoek
Mathematica Reference Number:
40170.058
Submitted to:
Office on Child Abuse and Neglect
Children’s Bureau, ACYF, ACF, HHS
8th Fl. No. 8111, 1250 Maryland Ave., SW
Washington, DC 20024
Project Officer: Elaine V. Stedt
Submitted by:
Mathematica Policy Research
P.O. Box 2393
Princeton, NJ 08543-2393
Telephone: (609) 799-3535
Facsimile: (609) 799-0005
Project Director: Debra A. Strong
OMB No.: 0970-0444
Expiration Date: 03/31/2017
Suggested citation:
Henke, Juliette, Michael M. Kerachsky, Caroline Massad Francis, Emily Snoek, “Regional Partnership Grants
Cross-Site Evaluation Data Collection System: Enrollment and Service Log (ESL) Data Dictionary, Version 4.”
Children’s Bureau, Administration for Children and Families, U.S. Department of Health and Human Services.
September 29, 2015. Contract No.: HSP233201250024A. Available from Mathematica Policy Research, Princeton, N.J.
Regional Partnership Grants
and Cross-Site Evaluation
OMB No.: 0970‐0444
Expiration date: 03/31/2017
Public reporting burden for this collection of information is estimated to average 20 minutes per
response, including the time for reviewing instructions, maintaining the data needed, and for reviewing
and electronically uploading records. An agency may not conduct or sponsor, and a person is not
required to respond to, a collection of information unless it displays a currently valid OMB control
number. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to: Elaine Voces Stedt, 1250 Maryland Ave,
SW, 8th Floor #8125, Washington, DC 20024. Attn: OMB‐PRA (0970‐0444).
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
CONTENTS
Revision History ............................................................................................................................................ 1
Introduction ................................................................................................................................................... 2
Features of the ESL ...................................................................................................................................... 2
Content of the ESL Data Dictionary .............................................................................................................. 2
ESL Data Extracts ......................................................................................................................................... 3
A. Grantee Information ........................................................................................................................ 5
B. RPG Case Enrollment .................................................................................................................... 6
C. Demographics on Individuals in the RPG Case ............................................................................. 7
D. RPG Case Member Roles and Relationships .............................................................................. 12
E. RPG Case Closure ....................................................................................................................... 14
F. Enrollment in and Exit from Specific EBPs ................................................................................... 16
G. Service Contact Information ......................................................................................................... 19
H. Activities Conducted During Service Contact ............................................................................... 23
I.
Session Alignment with Session Plans ......................................................................................... 25
J.
Substantive Areas Covered During Service Contact .................................................................... 27
K. Topics Covered During the Session: Parents’/Other Adults’ Substance Use Disorder
Treatment...................................................................................................................................... 29
L. Topics Covered During the Session: Parents’/Other Adults’ Parenting Skills .............................. 32
M. Topics Covered During the Session: Parents’/Other Adults’ Personal Development .................. 34
N. Topics Covered During the Session: Youth Therapy and Development ...................................... 36
O. Topics Covered During the Session: Education of Youth on Substance Use Disorders
and Recovery ................................................................................................................................ 38
P. Topics Covered During the Session: Education of Other Relatives on Substance Use
Disorders and Recovery ............................................................................................................... 39
Q. Engagement Rating ...................................................................................................................... 40
R. Service Contact Check if No Contact Data Entered for Two Weeks ............................................ 41
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RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
Revision History
Revised
Changes
9/23/2015
Version 4 aligns with additional changes implemented in ESL version 1.7. This version includes
the following changes:
5/7/2015
6/12/2014
Removed unnecessary variable GranteeId (A.0)
Indicated that the EBP Exit Date is included in additional extracts
Added CaseEBPID
Version 3 aligns with ESL 1.7. This version includes the following changes:
Added variables to record whether focal child was in family functioning adult’s care at
enrollment and exit
Added system-generated variables
Updated variable names to align with updated ESL extracts
Version 2 aligns with ESL 1.0. This version includes the following changes:
Added several variables in Sections A through Q to reflect first release of online ESL
Removed variable list from Section R that was not included in ESL 1.0
1
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
Introduction
RPG grantees will share data for the RPG Cross-Site Evaluation through the RPG Data
Collection System. Mathematica Policy Research and its partner WRMA, Inc. (Mathematica/
WRMA), along with Synergy Enterprises, are developing this Data Collection System. The RPG
Data Collection System will consist of two components: (1) an Enrollment and Service Log
(ESL), where grantees will enter enrollment and case information along with information on
their RPG clients’ participation in the evidence-based programs and practices (EBPs) they
provide through RPG; and (2) an Outcome and Impact Study Information System (OAISIS),
where grantees will upload outcome data from standardized instruments and administrative
sources.
This data dictionary has been developed to guide system designers and to provide a resource
for grantees to use in preparing and submitting data, as well as for analyzing their own data. This
document (version 3) contains specifications for the data elements included in the ESL.
Features of the ESL
The basic features of the system are:
The ESL consists of a brief series of data entry screens grantees will use to enter data,
accessed by clicking on relevant hyperlinks.
The system is configured so that grantees will be able to download only their own data.
The system includes convenience features. For instance, staff can enter case member names
into the system. Entering names (or initials or nicknames, if your IRB will not allow you to
use names) can facilitate data entry by other staff. For example, it will be easier to select
names, rather than ID numbers, from a list. However, researchers at Mathematica will not
be able to download any names entered into the system.
The ESL is housed on a secure server maintained by Mathematica’s subcontractor, Synergy
Enterprises, and adheres to all security requirements for the project.
Content of the ESL Data Dictionary
For each item included in the ESL, the data dictionary provides the name of the data field, a
description of the field, and valid values for that field. For text and alpha-numeric fields, the
valid values column also indicates the number of characters the field will contain, or the
maximum number of characters allowed. Some items also include requirements or conditions, as
well as additional comments, such as information indicating that certain responses will take users
to a related screen for additional information.
For ease of use, the dictionary is divided into several sections. Section A contains basic
information about the grantee. Sections B through E describe data elements collected upon RPG
case enrollment and closure. Section F describes data elements to be collected whenever an RPG
case member is enrolled in any of the EBPs provided as part of a grantee’s RPG program, and
one item collected when those case members exit the EBP. Sections G through R describe data
2
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
elements collected only when RPG case members are enrolled in one of the ten focal EBPs.1
Sections G through J describe data elements collected for each session of a focal EBP. Sections
K through P contain data elements collected on focal EBPs on topics covered within each of six
substantive areas covered in a session (selected in Section J). Section R (to be completed in
subsequent versions) includes a reminder screen that will appear if no service or contact data
have been entered for two weeks on a case enrolled in a focal EBP. The dictionary also notes
which data extracts from the ESL include which fields. The data extracts are discussed below.
For assistance with the ESL (data elements, submission, or downloads), grantees have
several TA resources available, including:
RPG help line: 855-558-5528
RPG help desk: RPGData@mathematica-mpr.com
RPG ESL User Guide
RPG cross-site evaluation liaison
ESL Data Extracts
Grantees can export their data from the ESL as a series of .csv files. Four groups of extract
files are available for export, including seven total extract files. Each extract file contains data
specific to only the requesting grantee. Common data elements used to link the extract files
together include RPG Case ID, RPG Enrollment Date, Individual ID, and where applicable, EBP,
EBP Enrollment Date, and Date of Service and (system-generated) Service Log ID number. The
extracts available include:
1. RPG Enrollment and Exit: The extract includes one record (or observation) for each
individual entered within an RPG case, for each RPG case created. This extract includes all
data related to RPG case enrollment and exit, individual case member demographics, and
relationships between individuals in a case. See sections B through E for more information
on these fields.
2. EBP Enrollment and Exit: The extracts record EBP enrollments and exits in RPG. Three
EBP enrollment and exit extract files are available to export based on the level of
observation. All three extracts include the following fields: RPG Case ID, RPG Enrollment
Date, EBP, and EBP Enrollment Date. See sections B and F for more information on the
fields within these extracts.
a. Case file: The extract includes one record (or observation) for each EBP in which
a case is enrolled. In addition to the fields noted above, this extract includes the
EBP Exit Date.
1
To reduce the burden on grantees of providing service data, the implementation study will collect service data on
10 focal EBPs among the more than 50 EBPs being implemented across the grantees. The focal EBPs are:
(1) Celebrating Families!, (2) Child-Parent Psychotherapy, (3) Cognitive Behavioral Therapy, (4) Hazelden Living
in Balance Program, (5) Matrix Model Program, (6) Nurturing Parenting Programs, (7) Parent and Child Interactive
Therapy, (8) Seeking Safety, (9) Strengthening Families Program, and (10) Trauma-Focused Cognitive Behavior
Therapy.
3
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
b. Individual file: The extract includes one record for each Individual ID. The
extract records which individual case members were enrolled in an EBP (related
to a specific EBP Enrollment Date).
c. Caseworker file: The extract includes one record for each caseworker. The
extract records which caseworker(s) were assigned to provide an EBP for each
RPG Case. The extract also includes the Caseworker Start Date, and Caseworker
End Date for the EBP assignment.
3. Focal EBP Service Logs: The extracts record Service Logs created for each focal EBP. Two
Focal EBP Service Log extract files are available to export based on the level of observation.
Both extracts contain the following fields: RPG Case ID, RPG Enrollment Date, EBP, EBP
Enrollment Date, and Date of Service. See sections B, F, and G through P for more
information on the fields within these extracts.
a. Session file: The extract includes one record for each service log. The extract
records all session-related data for each focal EBP session provided to each case.
These data elements include: location, duration, activities, session alignment, and
session topics.
b. Individual file: The extract includes one record for each Individual ID. This
extract records which individuals were in attendance for a give service log
(related to a given Date of Service and EBP).
4. Focal EBP Participant Engagement: The extract includes one record per assessment of
participant engagement for each focal EBP. The extract records the two assessments of
participant engagement for each focal EBP provided to an RPG Case. The extract includes
the Date of Service (for either the second or final service log), as well as a system-generated
service log ID number that matches the ID number assigned to a record in the Focal EBP
Service Logs-Session File. The extract also includes the RPG Case ID, RPG Enrollment
Date, EBP and EBP Enrollment Date. See sections B, F, G, and Q for more information on
the fields within these extracts.
4
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
A. Grantee Information
Section A includes grantee information fields (grantee ID, name, and address) and user
information fields (name, email, phone number, and user role). The grantee-level fields will
automatically populate based on the user’s login credentials. As described in the user guide, ESL
administrators will fill in the user-level fields when creating new accounts. The grantee ID
number fields are included in all data extracts; other fields in this section are available in the ESL
user interface but are not included in any extract files.
Grantee Information
#
Field
Long
name
Description
Valid
values
Required or
conditional field
A.1
GRANTEE_ID_NO
Official
Grantee ID
Grantee
identification number
provided by the
Children's Bureau to
the grantee
Alpha-numeric (8)
Required
A.2
GRANTEE NAME
Grantee Name
Name of grantee
Text (45)
Required
A.3
GRANTEE ADD 1
Grantee
Address 1
First address line of
grantee
Text (50)
A.4
GRANTEE ADD 2
Grantee
Address 2
Second address line
of grantee
Text (50)
A.5
GRANTEE CITY
Grantee City
City of residence of
grantee
Text (50)
A.6
GRANTEE STATE
Grantee State
State of residence of
grantee
Text (40)
A.7
GRANTEE ZIP
Grantee Zip
Code
Zip code of grantee
Text (15)
A.8
USER FIRST
User First
Name
First name of user
Text (50)
Required
A.9
USER LAST
User Last
Name
Last name of user
Text (50)
Required
A.10
USER EMAIL
User email
Email address of
user
Text (80)
Required
A.11
USER PHONE
User Phone
Number
Phone number of
user
Text (20)
A.12
USER ROLE
User role
User role
Grantee Admin
Caseworker
5
Required
Comment
Included in all
extracts
Only one may
be selected
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
B. RPG Case Enrollment
Sections B through E describe data elements collected upon RPG case enrollment and
closure. Fields in sections B through E (except for RPG Case Surname and First Name) are
included in RPG Enrollment and Exit-Extract 1. Two fields in Section B, Case ID and RPG
Enroll Date, are included in all extracts to help users link data across extracts.
This section includes fields the grantee staff member will enter at the time of RPG case
enrollment: the RPG case ID, the surname for the case, and the RPG enrollment date. The ESL
User Guide provides instructions for how to handle cases with multiple surnames. Each grantee
will have to define the “RPG case” for their specific RPG program for the purposes of entering
enrollment data into the ESL.
RPG Case Enrollment
#
Field
Long
name
Description
Valid values
Required or
conditional field
Comment
B.1
CASE_ID
Case ID
Identification
number assigned
to each case
Alpha-numeric (6)
Required
Included in all
extracts
B.2
SURNAME
RPG Case
Surname
Last name of case
or other identifiable
information
Text (25)
Required
Names are only
visible in the
web-based ESL.
They do not
appear in any
extracts.
B.3
RPG_ ENROLL_
DATE
RPG
Enrollment
Date
Date that case
enrolled in RPG
program
Date format
MM/DD/YYYY
RPG ENROLL
DATE >= 1/1/2014
and <= [Today’s
Date]
Required
Included in all
extracts
6
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
C. Demographics on Individuals in the RPG Case
#
Field
Long
name
Description
Valid
values
Required or
conditional field
Comment
C.1
IND_ID
Individual ID
Each individual has
a unique ID. An
individual present in
more than one case
should have the
same ID across
cases.
Alpha-numeric (6)
Required
Included in
multiple extracts:
RPG Enrollment
and Exit-Extract
1, EBP
Enrollment and
Exit, Individual
file-Extract 2b,
and Focal EBP
Service Logs,
Individual fileExtract 3b
C.2
FIRST NAME
Individual
Name
First name of
individual or other
identifying
information such as
initials or a
pseudonym
Text (24)
Required
Names are only
visible in the webbased ESL. They
do not appear in
any extracts.
C.3
Date of Birth
Date of Birth
Date of birth of
individual
Date format Month,
Day, Year
Required
C.4
Gender
Gender
Sex of individual
Male
Required
Female
C.5
C.6
C.7
C.8
C.9
C.10
C.11
PersonType
Person Type
Indicator of whether
person is an adult
or child
Adult
RACE_AMER_IND_
OR_AK_NAT
Race:
American
Indian or
Alaska Native
Indicator the
individual is
American Indian or
Alaska Native
Yes
RACE_ASIAN
Race: Asian
Indicator the
individual is Asian
Yes
Indicator the
individual is black or
African American
Yes
RACE_BLACK
Race: Black
Blank
Blank
Blank
RACE_NAT_HI_
OR_OTH_PAC_
ISLE
Race: Native
Hawaiian or
Other Pacific
Islander
Indicator the
individual is Native
Hawaiian or Other
Pacific Islander
Yes
RACE_WHITE
Race: White
Indicator the
individual is white
Yes
Ethnicity
identification of
individual
Hispanic or
Latino
Ethnicity
Ethnicity
Required
Child
Blank
Blank
Not Hispanic or
Latino
Users may
indicate multiple
races
Users may
indicate multiple
races
Users may
indicate multiple
races
Users may
indicate multiple
races
Users may
indicate multiple
races
Only one
response may be
selected
Blank
C.12
PrimaryLanguage
Primary
Language
Spoken at
Home
Language individual
primarily speaks at
home
7
English
Spanish
Other
Only one
response may be
selected
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
Description
MATHEMATICA POLICY RESEARCH
Valid
values
C.13
PRIMARY_HOME_L
ANG_SPEC
Primary
Language
Spoken at
Home
Specification
Specification if
Primary Language
Spoken at Home is
“Other”
Text (240)
C.14
CurrentResidence
Current Type
of Residence
Current type of
residence for
individual
Primary
residence of case
member(s)
Required or
conditional field
Comment
Required if C.12 (Primary
Language) = Other
Only one
response may be
selected
Treatment facility
Correctional
facility/prison
Homeless/
shelter
Foster parent's
residence
Foster/group
home
Other
Blank
C.15
CURRENT_RESIDE
NCE_SPECIFY_
IF_OTHER
Current Type
of Residence
Specification
Specification if
current type of
residence is “Other”
Text (240)
Required if C.14
(CurrentResidence) =
Other
C.16
HighestEducation
Highest
Education
Level
Highest/last level of
education attained
Up to 8th grade
Asked only if C.5
(PersonType) = Adult
Some high
school
High school
diploma/GED
Adult only; this
field will be a
legitimate skip
where Person
Type=Child
Only one
response may be
selected
Some
vocational/technical
Vocational/
technical diploma
Some college
Associate's
degree
Bachelor's
degree
Some graduate
or professional
school
Master's degree
Doctorate
degree
Professional
degree (M.D., J.D.,
D.D.S., etc.)
Blank
C.17
IncomeLevel
Annual
Income (past
12 months)
Annual monetary
amount received by
individual
$0-9,999
$10,000-19,000
$19,001-24,999
$25,000-34,999
$35,000-49,999
8
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
Description
MATHEMATICA POLICY RESEARCH
Valid
values
Required or
conditional field
Blank
C.18
C.19
C.20
INCOME_SOURCE_
WAGE_SALARY
Income
Source:
Wages/ salary
Indicator the
individual receives
income from wages/
salary
Yes
INCOME_SOURCE_P
UB_ASS
Income
Source: Public
assistance
Indicator the
individual receives
income from public
assistance
Yes
INCOME_SOURCE_
RETIR_PENS
Income
Source:
Retirement/
pension
Indicator the
individual receives
income from
retirement/ pension
Yes
Blank
Blank
Blank
Comment
Only one
response may be
selected
$50,000 or
higher
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Users may
indicate multiple
income sources
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Users may
indicate multiple
income sources
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Users may
indicate multiple
income sources
C.21
C.22
INCOME_SOURCE_
DISAB
Income
Source:
Disability
Indicator the
individual receives
income from
disability
Yes
INCOME_SOURCE_
OTHER
Income
Source: Other
Indicator the
individual receives
income from other
sources
Yes
Blank
Blank
9
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Users may
indicate multiple
income sources
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Users may
indicate multiple
income sources
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
C.23
Field
Long
name
INCOME_SOURCE_
NONE
Income
Source: None
Description
Indicator the
individual receives
no income
MATHEMATICA POLICY RESEARCH
Valid
values
Yes
Blank
Required or
conditional field
Asked only if C.5
(PersonType) = Adult
Comment
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Users may
indicate multiple
income sources
C.24
INCOME_SOURCES
PECIFY_IF_ OTHER
Other Income
Source
Specification
Specification if the
individual receives
income from an
“other” source
Text (240)
Asked only if C.5
(PersonType) = Adult
Required if
C.22 (INCOME SOURCE
OTHER) = Yes
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
C.25
EmploymentStatus
Employment
Status
Individual's
Employment Status
Full-time
employment
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Only one
response may be
selected
Asked only if C.5
(PersonType) = Adult
Adult only; this
field will be a
legitimate skip
where
PersonType=
Child
Part-time
employment
Self-employed
Unemployed
Not in labor
force
Blank
C.26
RelationshipStatus
Relationship
Status
Individual's
domestic
relationship status
upon enrollment
Single
(unmarried and not
cohabiting)
Married to focal
child's biological
parent
Only one
response may be
selected
Married to other
individual
Cohabiting with
focal child’s
biological parent
Cohabiting with
other individual
Divorced/
separated/
widowed
Blank
C.27
C.28
TREATMENT
ASSIGNMENT
SYSTEM_
TIMESTAMP_IND
Treatment
Assignment
System
Timestamp:
Date case
enrollment
data saved
Treatment
assignment for
grantees
participating in the
impact sub study
Web ESL system
timestamp for date
that add new case
member information
screen was added
(includes data
elements in section
C)
10
Numeric
Treatment group
=1
Required
Only one
response may be
selected
Comparison
group = 2
Date format
MM/DD/YYYY
Auto-generated
by system
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
At case enrollment, the grantee staff member will enter demographic information for each
member of the RPG case. Some information will only be entered for adult case members. Fields
in section C (except for First Name) are included in RPG Enrollment and Exit-Extract 1. The
Individual ID field is included multiple extracts to help users link data across extracts.
11
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
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MATHEMATICA POLICY RESEARCH
D. RPG Case Member Roles and Relationships
Grantee staff will indicate which RPG case member is the focal child (using an established
rule), which case member is the family functioning adult, and which case member is the recovery
domain adult (see the ESL User Guide for more information on these roles). Grantee staff also
indicate each RPG case member’s relationship to the focal child. Fields in section D are included
in RPG Enrollment and Exit-Extract 1.
RPG Case Member Roles and Relationships
#
D.1
D.2
Field
FOCAL_CHILD_YN
RelationshipTo Focal
Long
name
Focal Child
Relationship to
Focal Child
Required or
conditional field
Description
Valid values
Indicator that child
is the focal child
Yes
Blank
Yes response required for
one case member
Exactly one
child per case
must be coded
as the focal
child
The relationship
between individual
case member and
focal child
Biological parent
Required
Only one
response may
be selected
Note: this will be
a legitimate skip
where
FOCAL_CHILD
_YN (D.1)=Yes
Adoptive parent
Step-parent by
marriage
Foster parent
Grandparent
Aunt/uncle
Comment
Parent’s partner
Biological sibling
Adopted sibling
Other stepsibling by marriage
Cousin
Other
D.3
RELATIONSHIP_
TO_FOCAL_CHILD_I
F_OTHER
Relationship to
Focal Child
Specification
Specification if
RelationshipToFo
cal is “Other”
Text (240)
Required if D.2
(RelationshipToFocal) =
Other
D.4
FAMILY_
FUNCTIONING_
ADULT_YN
Family
Functioning
Adult
Indicator for adult
who is the family
functioning adult
Yes
Yes response required for
one case member
Exactly one
adult per case
must be coded
as the family
fun-ctioning
adult.
May be the
same as the
recovery
domain adult
RECOVERY_DOMAI
N_ADULT_YN
Recovery
Domain Adult
Indicator for adult
who is the
recovery domain
adult
Yes
Yes response required for
one case member
Exactly one
adult per case
must be coded
as the recovery
domain adult.
May be the
same as the
family
functioning adult
D.5
12
Blank
Blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
D.6
Field
FOCAL CHILD FFA
CARE ENRL
MATHEMATICA POLICY RESEARCH
Long
name
Description
Valid values
Required or
conditional field
Focal Child in
Family
Functioning
Adult’s Care at
Enrollment
Indicator that focal
child was in family
functioning adult’s
care at time case
enrolled in RPG
Yes
Required
13
No
Don’t know
Comment
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
E. RPG Case Closure
When an RPG case leaves the program, staff will indicate the date and reason for case
closure. Grantees have established rules to identify inactive cases that should be closed even if
not all services have been completed. Fields in section E are included in RPG Enrollment and
Exit-Extract 1.
RPG Case Closure
#
Field
E.1
RPG_CLOSE_DATE
Long
Name
RPG Case
Closure Date
Description
Valid values
Date case was
closed
Date format
MM/DD/YYYY
Required or
conditional field
Comment
Required (at case closure)
E.1 (RPG_
CLOSE_ DATE) >=
B.3 (RPG_
ENROLL_ DATE)
and
E.1 (RPG_
CLOSE_ DATE) >=
F.3 (EBP_
EXIT_DATE) for all
EBPs associated
with the case
RPG_CLOSE_DAT
E >= 1/1/2014 and
<= [Today’s Date]
Blank until case
closes out of RPG
program.
E.2
E.3
E.4
E.5
COMPLETED_
PROGRAM
Reason for
Case Closure:
Successfully
completed
RPG program
Indicator for case
closed due to
successful
completion of
RPG program
Yes
FAMILY_MOVE
Reason for
Case Closure:
Family moved
out of area
Indicator for case
closed because
the family or case
members moved
out of the service
area
Yes
UNABLE_TO_
LOCATE
Reason for
Case Closure:
Unable to
locate
Indicator for case
closed because
the grantee was
unable to locate
the family
Yes
UNRESPONSIVE
Reason for
Case Closure:
Excessive
missed
appointments/
unresponsive
Indicator for case
closed due to
excessive missed
appointments or
because the case
became
unresponsive
Yes
14
Blank
Blank
Blank
Blank
At least one field in E.2E.10 must = Yes (in other
words, all nine fields
cannot be blank)
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
Long
Name
Description
Valid values
Reason for
Case Closure:
Family
declined
further
participation
Indicator for cases
closed because
the family or case
members declined
to participate
further in RPG
Yes
Reason for
Case Closure:
Transferred to
another service
provider
Indicator for case
closed because it
was transferred to
another service
provider
Yes
MISC_OR_CHILD_
DEATH
Reason for
Case Closure:
Miscarriage or
fetal/child
death
Indicator for case
closed due to
miscarriage or
fetal or child death
Yes
PARENT_DEATH
Reason for
Case Closure:
Parental death
Indicator for case
closed due to
parent’s death
Yes
CASE_CLOSE_
OTHER
Reason for
Case Closure:
Other
Indicator for cases
closed due to
another reason
Yes
E.11
SPECIFY_RPG_CAS
E_CLOSE
Reason for
Case Closure
Specification
Specification if the
user indicates an
“other” closure
reason
Text (240)
Required if E.10 (CASE_
CLOSE_OTHER) = Yes
E.12
FOCAL CHILD FFA
CARE EXIT
Focal Child in
Family
Functioning
Adult’s Care at
Exit
Indicator that focal
child was in family
functioning adult’s
care at time case
exited from RPG
Yes
Required
#
Field
E.6
FAMILY_DECLINED
E.7
E.8
E.9
E.10
TRANSFERRED
15
Blank
Blank
Blank
Blank
Blank
No
Don’t know
Required or
conditional field
Comment
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
At least one field in E.2E.10 must = Yes
Users may
indicate multiple
closure reasons
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
F. Enrollment in and Exit from Specific EBPs
Section F describes data elements that will be collected when at least one member of an
RPG case is enrolled in an EBP provided as part of a grantee’s RPG program, and one item
collected when the case members exit the EBP. For each EBP the grantee is implementing,
grantee staff will enter the enrollment and exit dates, the individual case members enrolled, and
caseworker information. “Caseworker” is intended as a generic term to refer to staff who
implement EBPs, including therapists, social workers, and others providing services directly to
RPG cases. Fields in Section F are included in EBP Enrollment and Exit-Extracts 2a, 2b, and 2c.
The EBP Enroll Date field is included in extracts 2 and 3 to link across extracts.
Enrollment and Exit into Specific EBPs
#
F.1
Field
EBPName
Long
name
EBP Name
Description
Name of EBP
Valid values
The set of RPG EBPs
Required or
conditional field
Required
Comment
Only one may
be selected.
Included in all
EBP Enrollment
and Exit
extracts (2a, 2b,
and 2c)
F.2
F.3
EBP_ENROLL_ DATE
EBP_EXIT_DATE
EBP
Enrollment
Date
Date case
members enrolled
in EBP
Date format
MM/DD/YYYY
EBP Exit Date
Date case
members exited
EBP
Date format
MM/DD/YYYY
Required
Included in
multiple
extracts: all EBP
Enrollment and
Exit extracts
(2a, 2b, and 2c)
and all Focal
EBP Service
Logs extracts
(3a and 3b)
Required to complete
RPG case closure
(Section E)
Included in
multiple
extracts: EBP
Enrollment and
Exit, Case fileExtract 2a and
Focal EBP
Service LogsCase file Extract
3a
Required
Users must
indicate that at
least one case
member is
participating in
the EBP.
F.2
(EBP_ENROLL_DAT
E) >= B.3 (RPG_
ENROLL_DATE)
EBP_ENROLL_DATE
>= 1/1/2014
and <= [Today’s Date]
F.3
(EBP_EXIT_DATE)
>= F.2
(EBP_ENROLL_DAT
E)
and F.3 (EBP EXIT
DATE) >= F.7
(CaseWorker_ExitDat
e)
EBP_EXIT_DATE
>= 1/1/2014
and <= [Today’s Date]
Blank until case exits
EBP.
F.4
IND_ID
Individual ID
(Case
Members
Participating
in EBP)
Individual IDs of
case members
participating in
EBP
Case members’
Individual IDs
16
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
MATHEMATICA POLICY RESEARCH
Description
Valid values
Required or
conditional field
Comment
Users may
select multiple
case members.
Included in EBP
Enrollment and
Exit, Individual
file-Extract 2b.
F.5
F.6
CaseworkerName
CaseWorker_
StartDate
Caseworker(s
)
implementing
selected EBP
to RPG Case
Caseworker
Start Date
Name of
caseworker for
EBP
Date caseworker
began
assignment with
EBP and case
Caseworkers (all
grantee admin and
caseworker accounts
for the grantee)
Combination of A.8
(USER FIRST) and
A.9 (USER LAST)
Required
Date format
MM/DD/YYYY
Required
Each
caseworker
selected will
have a start
date
Included in EBP
Enrollment and
Exit,
Caseworker fileExtract 2c
Required if EBP exit date
is not blank
Each
caseworker
selected will
have an end
date.
Included in EBP
Enrollment and
Exit,
Caseworker fileExtract 2c
Users may
select multiple
caseworkers
Included in EBP
Enrollment and
Exit,
Caseworker fileExtract 2c
(CaseWorker_
StartDate) <= F.3
(EBP_EXIT_DATE)
F.6 (CaseWorker_
StartDate) <= F.7
(CaseWorker_ExitDat
e)
CaseWorker_StartDat
e
= 1/1/2014 and
<= [Today’s Date]
F.7
CaseWorker_ExitDate
Caseworker
End Date
Date Caseworker
completed
assignment with
EBP and case
Date format
MM/DD/YYYY
F.7
(CaseWorker_ExitDat
e) <= F.3
(EBP_EXIT_DATE)
nd F.7
(CaseWorker_ExitDat
e) >= F.6
(CaseWorker_
StartDate)
CaseWorker_
ExitDate <= [Today’s
Date]
Blank until case exits
EBP or caseworker
stops providing EBP
to the case.
17
At least one
caseworker
must be
associated with
each EBP
enrollment.
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
MATHEMATICA POLICY RESEARCH
Description
Valid values
Required or
conditional field
Comment
F.8
CaseWorkerID
ID number for
Caseworker
implementing
selected EBP
to RPG Case
Systemgenerated ID
number for
caseworker for
EBP
Integer > 0
Auto-generated
by system
Included in EBP
Enrollment and
Exit,
Caseworker fileExtract 2c
F.9
CaseEBPID
EBP
Enrollment ID
number
Systemgenerated unique
numeric identifier
or each instance
of a case enrolling
into an EBP
Integer > 0
Auto-generated
by system
18
Included in
multiple
extracts: all EBP
Enrollment and
Exit extracts
(2a, 2b, and 2c),
all Focal EBP
Service Logs
extracts (3a and
3b), and Focal
EBP Participant
EngagementExtract 4
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
G. Service Contact Information
Sections G through R provide data elements collected only when RPG case members are
enrolled in one of the ten focal EBPs. Sections G through P consist of service contact
information collected for each session of each focal EBP, including the date of service, case
members present, session location, session duration, others present during the session, topics
covered, session activities, and the staff person’s assessment of the extent to which the session
went as planned. Fields in sections G through P are included in Focal EBP Service Logs, Session
file-Extract 3a, or Focal EBP Service Logs, Individual file-Extract 3b. Fields in section Q are
included in Participant Engagement-Extract 4.
Service Contact Information
#
G.1
Field
DATE_OF_SERVICE
Long
name
Date of
Service
Description
Date service was
rendered
Valid values
Date format
MM/DD/YYYY
Required or
conditional field
Required
Included in
multiple extracts:
Focal EBP
Service LogsExtracts 3a and
3b and
Participant
EngagementExtract 4
Required
When the user
adds a service log
to an EBP
enrollment, the
system will
automatically
associate the
correct focal EBP
with the service
log.
DATE OF SERVICE
>= 1/1/2014 and
<= [Today’s Date]
G.2
EBPName
EBP Name
Focal EBP
delivered during
session
Subset of all available
EBPs:
Celebrating
Families!
Child-Parent
Psychotherapy (CPP)
Cognitive Behavior
Therapy (CBT)
Hazelden Living in
Balance Program
(LIB)
Matrix Model
Program
Nurturing
Parenting Programs
(NPP)
Parent and Child
Interactive Therapy
(PCIT)
Seeking Safety
Strengthen-ing
Families Program
Trauma Focused
Cognitive Behavior
Therapy (TF-CBT)
If a grantee has
requested to track
additional EBPs in the
ESL for its local
evaluation, other EBP
names may be
available in this field.
19
Comment
Included in
multiple extracts:
Focal EBP
Service LogsExtracts 3a and
3b and Participant
EngagementExtract 4
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
G.3
Field
SESSION_
LOCATION
Long
name
Session
Location
MATHEMATICA POLICY RESEARCH
Description
Location where
services were
provided
Valid values
Numeric
Required or
conditional field
Required
Residential
treatment facility = 1
Comment
Only one
response may be
selected
Outpatient clinic =
2
Primary residence
of case member(s) =
3
Community site = 4
Local government
site = 5
School = 6
Court = 7
Adult’s workplace =
8
Correctional facility
=9
Hospital = 10
Other (specify) =
11
Blank
G.4
SESSION_
LOCATION_
SPECIFY_IF_
OTHER
Session
Location
Specification
Specification if
Session Location
is "Other"
Text (240)
Required if G.3
(SESSION_LOCATION_F
K) = 11 (Other)
G.5
SESSION_MINUTES
Session
Length
Session length in
minutes
Integer > 0 AND <
1000
Required
G.6
IND_ID
Individual ID
(Case
Members
Present at
Session)
Individual IDs of
case members
participating in
session
Case members’
Individual IDs
Required
Users must
indicate that at
least one case
member
participated in the
session.
Users may select
multiple case
members.
Included in Focal
EBP Service
Logs, Individual
file-Extract 3b.
Though users
select from a list
of names, only
Individual IDs
appear in the
extract.
G.7
OTHERS_PRESENT
_FOST_PRNT_
GUARD_YN
Others
present:
Foster parent/
guardian
Others individuals
in session: Foster
parent/guardian
Yes
Blank
20
Users may
indicate multiple
other individuals
in session
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
G.8
Field
Long
name
MATHEMATICA POLICY RESEARCH
Description
Valid values
OTHERS_PRESENT
_INTERPRETER_YN
Others
present:
Interpreter
Others individuals
in session:
Interpreter
Yes
OTHERS_PRESENT
_GRANT_STAFF_
MEMB_YN
Others
present: Other
grantee staff
member
Others individuals
in session: Other
grantee staff
member
Yes
OTHERS_PRESENT
_OTH_RELAT_YN
Others
present: Other
relative of
case
member(s)
Others individuals
in session: Other
relative of case
member(s)
Yes
OTHERS_PRESENT
_RPG_PART_
STAFF_YN
Others
present: RPG
partner staff
Others individuals
in session: RPG
partner staff
Yes
OTHERS_PRESENT
_FID_OBS_YN
Others
present: Staff
conducting
fidelity
observation
Others individuals
in session: Staff
conducting fidelity
observation
Yes
OTHERS_PRESENT
_HLTH_PROF_YN
Others
present:
Health
professional
(nurse, early
interventionist
/ Part C staff)
Others individuals
in session: Health
professional
(nurse, early
interventionist /
Part C staff)
Yes
OTHERS_PRESENT
_SUPERVIS_YN
Others
present:
Supervisor
Others individuals
in session:
Supervisor
Yes
OTHERS_PRESENT
_OTH_PROF_
STAFF_YN
Others
present: Other
Others individuals
in session: Other
Yes
G.16
OTHERS_PRESENT
_SPECIFY_IF_
OTHER
Individuals in
Session
Specification
Specification if
Others present:
Other is indicated
Text (240)
G.17
SYSTEM_
TIMESTAMP_SL
System
Timestamp:
Date Service
Log
Completed
Web ESL system
timestamp for
date that the
service log screen
(which includes
data elements in
sections G – P)
was saved
Date format
MM/DD/YYYY
G.9
G.10
G.11
G.12
G.13
G.14
G.15
Required or
conditional field
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
Users may
indicate multiple
other individuals
in session
Blank
21
Comment
Required if G.15
(OTHERS_ PRESENT
OTH_ PROF_ STAFF) =
Yes
Auto-generated
by system
Included in both
Focal EBP
Service Logs
extracts (3a and
3b)
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
MATHEMATICA POLICY RESEARCH
Description
Valid values
Required or
conditional field
Comment
G.18
ServiceID
ID number for
service
contact record
System-generated
ID number for
service contact
record
Integer > 0
G.19
CaseworkerName
Caseworker(s)
Name of
caseworker who
entered the
service log
Caseworkers (all
grantee admin and
caseworker accounts
for the grantee)
Combination of A.8
(USER FIRST) and
A.9 (USER LAST)
Required
The name of the
caseworker who
enters the service
log is
automatically
associated with
the entry.
Included in Focal
EBP Service
Logs, Session
file-Extract 3a
G.20
CaseworkerID
Caseworker
ID number
System-generated
ID number for
caseworker who
entered the
service log
System-generated
caseworker ID
numbers
Required
The ID of the
caseworker who
enters the service
log is automatically associated
with the entry.
Included in Focal
EBP Service
Logs, Session
file-Extract 3a
22
Auto-generated
by system
Included in
multiple extracts:
Focal EBP
Service Logs,
Session fileExtract 3a and
Participant
EngagementExtract 4
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
H. Activities Conducted During Service Contact
For each session of a focal EBP, staff completing the service log indicate all activities
completed during the session, such as group discussions or family meetings. Fields in Section H
are included in Focal EBP Service Logs, Session file-Extract 3a.
Activities Conducted During Service Contact
#
Field
Long
name
H.1
SESSION_
ACTIVITIES_GRP_
DISC_YN
Session
Activity: Group
discussion
Group discussion
was included in
service contact
Yes
SESSION_
ACTIVITIES_IND_DI
SC_YN
Session
Activity: Oneon-one
discussion
One-on-one
discussion was
included in service
contact
Yes
SESSION_
ACTIVITIES_FAM_A
CT_INTER
Session
Activity: Case
activity/
interaction
Case
activity/interaction
was included in
service contact
Yes
SESSION_
ACTIVITIES_FAM_
MTNG
Session
Activity: Family
meeting
Family meeting
was included in
service contact
Yes
SESSION_
ACTIVITIES_
ROLE_PLAY
Session
Activity: Role
playing
Role playing was
included in service
contact
Yes
SESSION_
ACTIVITIES_
REENACT
Session
Activity: Reenactments
Re-enactments
was included in
service contact
Yes
SESSION_
ACTIVITIES_EXP_A
CT
Session
Activity:
Exposure to
trauma-related
triggers
Exposure to
trauma-related
triggers was
included in service
contact
Yes
SESSION_
ACTIVITIES_
GAMES
Session
Activity:
Games/play
Games/play was
included in service
contact
Yes
SESSION_
ACTIVITIES_
WORKSHEET
Session
Activity:
Worksheets
Worksheets was
included in service
contact
Yes
SESSION_
ACTIVITIES_
WATCH_VID
Session
Activity:
Watching
videos
Watching videos
was included in
service contact
Yes
SESSION_
ACTIVITIES_
GOAL_SET
Session
Activity: Goal
setting/plannin
g
Goal
setting/planning
was included in
service contact
Yes
H.2
H.3
H.4
H.5
H.6
H.7
H.8
H.9
H.10
H.11
Description
Valid values
Blank
Blank
Blank
Blank
Blank
Blank
Blank
Blank
Blank
Blank
Blank
23
Required or
conditional field
Comment
At least one field in H.1H.20 must = Yes (In other
words, all 20 fields cannot
be blank)
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
H.12
H.13
H.14
H.15
H.16
H.17
H.18
H.19
H.20
H.21
Field
Long
name
MATHEMATICA POLICY RESEARCH
Description
Valid values
SESSION_
ACTIVITIES_
GUID_PRAC
Session
Activity:
Guided
practice
Guided practice
was included in
service contact
Yes
SESSION_
ACTIVITIES_
COACH_FEED
Session
Activity:
Coaching/
feedback
Coaching/feedback
was included in
service contact
Yes
SESSION_
ACTIVITIES_
PROV_EMOT_SUP
P
Session
Activity:
Provision of
emotional
support
Provision of
emotional support
was included in
service contact
Yes
SESSION_
ACTIVITIES_
CRIS_INTER
Session
Activity: Crisis
intervention
Crisis intervention
was included in
service contact
Yes
SESSION_
ACTIVITIES_
PRNT_SKILL_SCR
Session
Activity:
Parenting
skills
screening
Parenting skills
screening was
included in service
contact
Yes
SESSION_ACTIVITI
ES_CHILD_DEV_S
CR
Session
Activity: Child
development
screening
Child development
screening was
included in service
contact
Yes
SESSION_
ACTIVITIES_HLTH_
ASS
Session
Activity: Health
assessment
Health assessment
was included in
service contact
Yes
SESSION_
ACTIVITIES_
MENT_HLTH_SUB_
ABUSE
Session
Activity:
Mental health/
substance use
disorder
screening
Mental
health/substance
use disorder
screening was
included in service
contact
Yes
SESSION_
ACTIVITIES_
OTHER
Session
Activity: Other
Other activity was
included in service
contact
Yes
SESSION_ACTIVITI
ES_SPECIFY_
OTHER
Activities
Conducted in
Session
Specification
Specification if
Session Activity:
Other is indicated
Text (240)
Blank
Blank
Blank
Blank
Blank
Blank
Blank
Blank
Blank
24
Required or
conditional field
Comment
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
At least one field in H.1H.20 must = Yes
Users may
indicate multiple
session
activities
Required if H.20
(SESSION_ACTIVITIES_O
THER) = Yes
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
I.
MATHEMATICA POLICY RESEARCH
Session Alignment with Session Plans
Section I includes a staff rating of how well the session plan aligned with what was actually
accomplished during the session. If the session was not “very well aligned” (that is, if it was only
somewhat aligned or not well aligned), then the staff member indicates one or more reasons for
this departure from plans. Fields in Section I are included in Focal EBP Service Logs, Session
file-Extract 3a.
Session Alignment with Session Plans
#
I.1
Field
SESSION_
ALIGNMENT
Long
name
Session
Alignment with
Plans
Description
Assessment of how
session
accomplishments
aligned with plans
Valid values
Numeric
Required or
conditional field
Comment
Required
Very well aligned =
3
Somewhat aligned
=2
Not well aligned =
1
I.2
I.3
I.4
I.5
I.6
REASON_NOT_ALIG
N_FAM_CRIS
Reason Not
Well-Aligned:
Crisis among
case members
Session was not
well-aligned with
plans because of a
crisis among case
members
Yes
REASON_NOT_ALIG
N_PART_NOT_ENG
AGE
Reason Not
Well-Aligned:
Participants
not engaged in
activity
Session was not
well-aligned with
plans because the
participants were
not engaged in the
activity
Yes
REASON_NOT_ALIG
N_PART_INTER_OT
H_TOP
Reason Not
Well-Aligned:
Participants
interested in
topic other
than one
planned
Session was not
well-aligned with
plans because the
participants were
interested in topic
other than one
planned
Yes
REASON_NOT_ALIG
N_PRES_OTH_IND_I
NHIB_SESS
Reason Not
Well-Aligned:
Presence of
other
individuals
inhibited
session
activities
Session was not
well-aligned with
plans because of
the presence of
other individuals
who inhibited
session activities
Yes
REASON_NOT_ALIG
N_PART_SICK
Reason Not
Well-Aligned:
Participant(s)
were sick
Session was not
well-aligned with
plans because the
participant(s) were
sick
Yes
Blank
Blank
Blank
Blank
Blank
25
IF I.1 (SESSION
ALIGNMENT) = 2
(Somewhat aligned) or 1
(Not well aligned), then at
least one field in I.2-I.8
must = Yes (in other
words, all 7 fields cannot
be blank)
Users may
indicate multiple
reasons
IF I.1 (SESSION
ALIGNMENT) = 2 or 1, at
least one field in I.2-I.8
must = Yes
Users may
indicate multiple
reasons
IF I.1 (SESSION
ALIGNMENT) = 2 or 1, at
least one field in I.2-I.8
must = Yes
Users may
indicate multiple
reasons
IF I.1 (SESSION
ALIGNMENT) = 2 or 1, at
least one field in I.2-I.8
must = Yes
Users may
indicate multiple
reasons
IF I.1 (SESSION
ALIGNMENT) = 2 or 1, at
least one field in I.2-I.8
must = Yes
Users may
indicate multiple
reasons
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
Long
name
MATHEMATICA POLICY RESEARCH
#
Field
I.7
REASON_NOT_ALIG
N_PHYSC_CONST
Reason Not
Well-Aligned:
Physical space
constraints
Session was not
well-aligned with
plans because of
physical space
constraints
Yes
REASON_NOT_ALIG
N_OTHER
Reason Not
Well-Aligned:
Other
There was another
reason the session
was not wellaligned with goals
Yes
SPECIFY_REASON_
NOT_ALIGN
Reason
Session not
Well-Aligned
Specification
Specification if
reason not well
aligned: other is
indicated
Text” (240)
I.8
I.9
Description
Valid values
Blank
Blank
26
Required or
conditional field
Comment
IF I.1 (SESSION
ALIGNMENT) = 2 or 1, at
least one field in I.2-I.8
must = Yes
Users may
indicate multiple
reasons
IF I.1 (SESSION
ALIGNMENT) = 2 or 1, at
least one field in I.2-I.8
must = Yes
Users may
indicate multiple
reasons
Required if I.8 (REASON
NOT ALIGN OTHER) =
Yes
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
J. Substantive Areas Covered During Service Contact
For each session of a focal EBP, staff will indicate whether any of six substantive areas were
covered with case members in attendance. Sessions of focal EBPs will typically address topics in
at least one of the six areas. For each substantive area covered, a user provides more detailed
information on the extent to which individual topics in that area were discussed, via separate
topic grids. The data elements for the topic grids are shown in sections K through P, as
indicated in the comments. Fields in Section J are included in Focal EBP Service Logs, Session
file-Extract 3a.
Topics Covered During Service Contact
Long
name
Description
ADULT_TOPICS_S
UD
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Substantive areas
covered with adult
in session –
Substance Use
Disorder Treatment
Yes
ADULT_TOPICS_P
RNT_SKILLS
Parents’/Other
Adults’
Parenting
Skills
Substantive areas
covered with adult
in session –
Parenting Skills
Yes
ADULT_TOPICS_P
ERS_DEV
Parents’/Other
Adults’
Personal
Development
Substantive areas
covered with adult
in session –
Personal
Development
Yes
YOUTH_TOPICS_T
HERAPY
Youth Therapy
and
Development
Substantive areas
covered with child
in session –
Therapy and
Development
Yes
YOUTH_TOPICS_S
UD_ED
Education of
Youth on
Substance Use
Disorders and
Recovery
Substantive areas
covered with child
in session –
Education on
Substance Use
Disorders and
Recovery
Yes
#
Field
J.1
J.2
J.3
J.4
J.5
Valid values
Required or
conditional field
Required
If this field =
Yes, the user will
be prompted to
fill out another
screen showing
several potential
subtopics. See
Section K.
Required
If this field =
Yes, the user will
be prompted to
fill out another
screen showing
several potential
subtopics. See
Section L.
Required
If this field =
Yes, the user will
be prompted to
fill out another
screen showing
several potential
subtopics. See
Section M.
Required
If this field =
Yes, the user will
be prompted to
fill out another
screen showing
several potential
subtopics. See
Section N.
Required
If this field =
Yes, the user will
be prompted to
fill out another
screen showing
several potential
subtopics. See
Section O.
Blank
Blank
Blank
Blank
Blank
27
Comment
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
J.6
OTHREL_TOPICS_
SUD_ED
Long
name
Description
Education of
Parents/Other
Adults Not
Receiving
Substance Use
Treatment on
Substance Use
Disorders and
Recovery
Substantive areas
covered with other
adults in or related
to the case in
session –
Education on
Substance Use
Disorders and
Recovery
MATHEMATICA POLICY RESEARCH
Valid values
Yes
Blank
28
Required or
conditional field
Required
Comment
If this field =
Yes, the user will
be prompted to
fill out another
screen showing
several potential
subtopics. See
Section P.
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
K. Topics Covered During the Session: Parents’/Other Adults’
Substance Use Disorder Treatment
Fields in Section K indicate the extent to which the below topics related to substance use
disorder treatment were covered with adult case members during the session. These fields are
included in Focal EBP Service Logs, Session file-Extract 3a.
Substance Use Disorder Treatment, Parents, or Other Adults in RPG Case
Topics
#
Field
K.1
ADULT_SUD_T1
Long
name
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 1
Description
Acknowledging a
substance use
problem
Valid values
Required or
conditional field
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Primary topic for
session
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
One of several
topics
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
K.2
ADULT_SUD_T2
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 2
Discussing
readiness to
change
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
K.3
ADULT_SUD_T3
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 3
Discussing past
successful
behavioral
changes
Touched on topic
Did not discuss
Blank
K.4
ADULT_SUD_T4
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 4
Identifying and
preventing
destructive
behaviors
Primary topic for
session
One of several
topics
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
Touched on topic
Blank
ADULT_SUD_T5
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 5
Identifying triggers
and cravings
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
29
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Did not discuss
K.5
Comment
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
K.6
ADULT_SUD_T6
Long
name
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 6
Description
Enacting plan for
change and
recovery
MATHEMATICA POLICY RESEARCH
Valid values
Primary topic for
session
One of several
topics
Required or
conditional field
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Only asked if J.1 (ADULT_
TOPICS_ SUB_ABUSE) =
Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
Touched on topic
Did not discuss
Blank
K.7
ADULT_SUD_T7
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 7
Developing a
relapse plan
Primary topic for
session
One of several
topics
Touched on topic
If J.1= blank, all
items in Section
K remain blank
Did not discuss
Blank
K.8
ADULT_SUD_T8
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 8
Fostering honesty
and responsibility
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Primary topic for
session
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
One of several
topics
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
K.9
ADULT_SUD_T9
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 9
Fostering self-help
skills
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
K.10
ADULT_SUD_T10
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 10
Providing
information on
abuse and trauma
Touched on topic
If J.1= blank, all
items in Section
K remain blank
Did not discuss
Blank
K.11
ADULT_SUD_T11
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 11
Developing
understanding of
substance use
disorders and their
effects
Primary topic for
session
One of several
topics
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
Touched on topic
Did not discuss
Blank
K.12
ADULT_SUD_T12
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 12
Addressing guilt,
loss, and grief
Comment
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
30
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
Description
MATHEMATICA POLICY RESEARCH
Valid values
Required or
conditional field
K.13
ADULT_SUD_T13
Parents’/Other
Adults’
Substance Use
Disorder
Treatment
Topic 13
Developing support
networks
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
31
Comment
If J.1= blank, all
items in Section
K remain blank
Blank
Only asked if J.1 (ADULT_
TOPICS_ SUD) = Yes.
Required if asked
If J.1 =Yes,
default for each
item in Section
K is “Did not
discuss”.
If J.1= blank, all
items in Section
K remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
L. Topics Covered During the Session: Parents’/Other Adults’
Parenting Skills
Fields in Section L indicate the extent to which the below topics related to parenting skills
were covered with adult case members during the session. These fields are included in Focal
EBP Service Logs, Session file-Extract 3a.
Parenting Skills, Parents or Other Adults in RPG Case Topics
#
L.1
Field
ADULT_
PARENT_
SKILLS_T1
Long
name
Parents’/Other
Adults’
Parenting Skills
Topic 1
Description
Fostering parent’s
ability to effectively
communicate with
child
Valid values
Required or
conditional field
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several
topics
PRNT_SKILLS) = Yes.
Required if asked
Touched on topic
Blank
ADULT_
PARENT_
SKILLS_T2
Parents’/Other
Adults’
Parenting Skills
Topic 2
Teaching parent
how to develop
child’s
communication and
social skills
Primary topic for
session
One of several
topics
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
Required if asked
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
Touched on topic
Did not discuss
Blank
L.3
ADULT_
PARENT_
SKILLS_T3
Parents’/Other
Adults’
Parenting Skills
Topic 3
Teaching parent
about child growth
and development
Primary topic for
session
One of several
topics
Required if asked
Touched on topic
Did not discuss
Blank
L.4
ADULT_
PARENT_
SKILLS_T4
Parents’/Other
Adults’
Parenting Skills
Topic 4
Teaching parent
how to establish
care-giving routines
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several
topics
PRNT_SKILLS) = Yes.
Required if asked
Touched on topic
Did not discuss
Blank
L.5
ADULT_
PARENT_
SKILLS_T5
Parents’/Other
Adults’
Parenting Skills
Topic 5
Teaching parent to
serve as a secure
emotional base for
child
Primary topic for
session
One of several
topics
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
Did not discuss
Blank
ADULT_
PARENT_
SKILLS_T6
Parents’/Other
Adults’
Parenting Skills
Topic 6
Fostering parent’s
understanding of
and ability to
develop child
autonomy
Primary topic for
session
One of several
topics
32
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
Required if asked
Touched on topic
L.6
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
Did not discuss
L.2
Comment
Required if asked
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
Description
MATHEMATICA POLICY RESEARCH
Valid values
Required or
conditional field
Did not discuss
Blank
L.7
ADULT_
PARENT_
SKILLS_T7
Parents’/Other
Adults’
Parenting Skills
Topic 7
Teaching parent
strategies to
promote positive
family interactions
Primary topic for
session
One of several
topics
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
Required if asked
Touched on topic
Blank
L.9
ADULT_
PARENT_
SKILLS_T8
ADULT_
PARENT_
SKILLS_T9
Parents’/Other
Adults’
Parenting Skills
Topic 8
Parents’/Other
Adults’
Parenting Skills
Topic 9
Teaching parent to
manage child’s
misbehavior, foster
positive behavior,
and set
development-ally
appropriate rules
and consequences
Primary topic for
session
Educating parent
about pre-teen and
teen sex and STIs
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several
topics
PRNT_SKILLS) = Yes.
Required if asked
One of several
topics
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
Required if asked
Touched on topic
Did not discuss
Blank
Touched on topic
Did not discuss
Blank
L.10
ADULT_
PARENT_
SKILLS_T10
Parents’/Other
Adults’
Parenting Skills
Topic 10
Educating parent
about child/
adolescent
substance use
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
33
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
Did not discuss
L.8
Comment
If J.2= blank, all
items in Section
L remain blank
Touched on topic
Only asked if J.2 (ADULT_
TOPICS_
PRNT_SKILLS) = Yes.
Required if asked
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
If J.2 =Yes,
default for each
item in Section
L is “Did not
discuss”.
If J.2= blank, all
items in Section
L remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
M. Topics Covered During the Session: Parents’/Other Adults’ Personal
Development
Fields in Section M indicate the extent to which the below topics related to personal
development were covered with adult case members during the session. These fields are included
in Focal EBP Service Logs, Session file-Extract 3a.
Personal Development, Parents or Other Adults in RPG Case Topics
#
M.1
Field
ADULT_
PERSONAL_
DEV_T1
Long
name
Parents’/Other
Adults’ Personal
Development
Topic 1
Description
Fostering
communication
and social skills
Valid values
Required or
conditional field
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
Blank
M.2
ADULT_
PERSONAL_
DEV_T2
Parents’/Other
Adults’ Personal
Development
Topic 2
Fostering
resiliency
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
ADULT_
PERSONAL_
DEV_T3
Parents’/Other
Adults’ Personal
Development
Topic 3
Fostering
empathy and
kindness
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
ADULT_
PERSONAL_
DEV_T4
Parents’/Other
Adults’ Personal
Development
Topic 4
Learning to
identify and
express feelings
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
ADULT_ _
PERSONAL_
DEV_T5
Parents’/Other
Adults’ Personal
Development
Topic 5
Fostering skills to
manage emotions
One of several topics
Only asked if J.2 (ADULT_
TOPICS_
PERS_DEV) = Yes.
Touched on topic
Required if asked
Primary topic for
session
Did not discuss
34
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3= blank,
all items in
Section M
remain blank
Blank
M.5
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3= blank,
all items in
Section M
remain blank
Blank
M.4
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3= blank,
all items in
Section M
remain blank
If J.3= blank,
all items in
Section M
remain blank
Blank
M.3
Comment
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
Field
Long
name
Description
MATHEMATICA POLICY RESEARCH
Valid values
Required or
conditional field
M.6
ADULT_
PERSONAL_
DEV_T6
Parents’/Other
Adults’ Personal
Development
Topic 6
Developing life
management
skills
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
Blank
M.7
ADULT_
PERSONAL_
DEV_T7
Parents’/Other
Adults’ Personal
Development
Topic 7
Fostering ability
and commitment
to making healthy
choices
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
ADULT_
PERSONAL_
DEV_T8
Parents’/Other
Adults’ Personal
Development
Topic 8
Fostering healthy,
safe relationships
and boundaries
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
ADULT_
PERSONAL_
DEV_T9
Parents’/Other
Adults’ Personal
Development
Topic 9
Processing
trauma and
developing a
trauma narrative
Primary topic for
session
Only asked if J.2 (ADULT_
TOPICS_
One of several topics
PERS_DEV) = Yes.
Required if asked
Touched on topic
Did not discuss
Blank
35
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3= blank,
all items in
Section M
remain blank
Blank
M.9
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3= blank,
all items in
Section M
remain blank
If J.3= blank,
all items in
Section M
remain blank
Blank
M.8
Comment
If J.3= blank,
all items in
Section M
remain blank
Blank
If J.3 =Yes,
default for
each item in
Section M is
“Did not
discuss”.
If J.3= blank,
all items in
Section M
remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
N. Topics Covered During the Session: Youth Therapy and
Development
Fields in Section N indicate the extent to which the below topics related to therapy and
development were covered with child case members during the session. These fields are included
in Focal EBP Service Logs, Session file-Extract 3a.
Youth Therapy and Development, Youth in RPG Case Topics
#
N.1
Field
YOUTH_
THERAPY_T1
Long
name
Youth Therapy
and
Development
Topic 1
Description
Valid values
Required or
conditional field
Fostering
communication and
social skills
Primary topic for
session
Only asked if J.4 YOUTH_
TOPICS_ THERAPY) = Yes.
One of several
topics
Required if asked
Touched on topic
Did not discuss
Comment
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Blank
N.2
YOUTH_
THERAPY_T2
Youth Therapy
and
Development
Topic 2
Fostering resiliency
Primary topic for
session
One of several
topics
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Touched on topic
Did not discuss
Blank
N.3
YOUTH_
THERAPY_T3
Youth Therapy
and
Development
Topic 3
Fostering empathy
and kindness
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Primary topic for
session
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
One of several
topics
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
N.4
YOUTH_
THERAPY_T4
Youth Therapy
and
Development
Topic 4
Learning to identify
and express
feelings
Touched on topic
Did not discuss
Blank
N.5
YOUTH_
THERAPY_T5
Youth Therapy
and
Development
Topic 5
Fostering skills to
manage emotions
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
36
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
#
N.6
Field
YOUTH_
THERAPY_T6
Long
name
Youth Therapy
and
Development
Topic 6
MATHEMATICA POLICY RESEARCH
Description
Valid values
Developing life
management skills
Primary topic for
session
Required or
conditional field
Comment
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Primary topic for
session
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
One of several
topics
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
One of several
topics
Touched on topic
Did not discuss
Blank
N.7
YOUTH_
THERAPY_T7
Youth Therapy
and
Development
Topic 7
Fostering ability and
commitment to
making healthy
choices
Touched on topic
Did not discuss
Blank
N.8
YOUTH_
THERAPY_T8
Youth Therapy
and
Development
Topic 8
Fostering healthy,
safe relationships
and boundaries
Primary topic for
session
One of several
topics
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Touched on topic
Did not discuss
Blank
N.9
YOUTH_
THERAPY_T9
Youth Therapy
and
Development
Topic 9
Processing trauma
and developing a
trauma narrative
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Primary topic for
session
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
One of several
topics
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
N.10
YOUTH_
THERAPY_T10
Youth Therapy
and
Development
Topic 10
Developing honesty,
responsibility, and
cooperation
Touched on topic
Did not discuss
Blank
N.11
YOUTH_
THERAPY_T11
Youth Therapy
and
Development
Topic 11
Developing a
positive support
network
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
37
Only asked if J.4 (YOUTH_
TOPICS_ THERAPY) = Yes.
Required if asked
If J.4 =Yes, default
for each item in
Section N is “Did
not discuss”.
If J.4 = blank, all
items in Section N
remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
O. Topics Covered During the Session: Education of Youth on
Substance Use Disorders and Recovery
Fields in Section O indicate the extent to which the below topics related to education on
substance use disorders and recovery were covered with child case members during the session.
These fields are included in Focal EBP Service Logs, Session file-Extract 3a.
Education on Substance Use Disorders and Recovery, Youth in RPG Case
Topics
#
O.1
Field
YOUTH_SUD_ED
_T1
Long
name
Education of
Youth on
Substance Use
Disorders and
Recovery
Topic 1
Description
Discussing risk
factors for youth
developing
substance use
disorder
Valid values
Required or
conditional field
Only asked if J.5 (YOUTH_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.5 =Yes,
default for each
item in Section
O is “Did not
discuss”.
If J.5 = blank,
all items in
Section O
remain blank
Primary topic for
session
Only asked if J.5 (YOUTH_
TOPICS_SUD_ED) = Yes.
One of several
topics
Required if asked
If J.5 =Yes,
default for each
item in Section
O is “Did not
discuss”.
If J.5 = blank,
all items in
Section O
remain blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
O.2
YOUTH_SUD_ED
_T2
Education of
Youth on
Substance Use
Disorders and
Recovery
Topic 2
Discussing impact
of substance use
disorders on family,
friends, and
relationships
Touched on topic
Did not discuss
Blank
O.3
YOUTH_SUD_ED
_T3
Education of
Youth on
Substance Use
Disorders and
Recovery
Topic 3
Discussing relapse
prevention
Only asked if J.5 (YOUTH_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.5 =Yes,
default for each
item in Section
O is “Did not
discuss”.
If J.5 = blank,
all items in
Section O
remain blank
Only asked if J.5 (YOUTH_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.5 =Yes,
default for each
item in Section
O is “Did not
discuss”.
If J.5 = blank,
all items in
Section O
remain blank
Primary topic for
session
Only asked if J.5 (YOUTH_
TOPICS_SUD_ED) = Yes.
One of several
topics
Required if asked
If J.5 =Yes,
default for each
item in Section
O is “Did not
discuss”.
If J.5 = blank,
all items in
Section O
remain blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
O.4
YOUTH_SUD_ED
_T4
Education of
Youth on
Substance Use
Disorders and
Recovery
Topic 4
Educating on
biology of addiction
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
O.5
YOUTH_SUD_ED
_T5
Education of
Youth on
Substance Use
Disorders and
Recovery
Topic 5
Educating on
medical effects of
substance use
Comment
Touched on topic
Did not discuss
Blank
38
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
P. Topics Covered During the Session: Education of Other Relatives on
Substance Use Disorders and Recovery
Fields in Section P indicate the extent to which the below topics related to the education of
substance use disorders and recovery were covered with other adults in, or affiliated with, the
case but are not directly receiving substance use treatment during the session. These fields are
included in Focal EBP Service Logs, Session file-Extract 3a.
Education on Substance Use Disorders and Recovery, Other Relatives Not in
RPG Case Topics
#
Field
Long name
Description
P.1
OTHREL_SUD
_ED _ T1
Education of
Parents/Other
Adults Not
Receiving
Substance Use
Treatment on
Substance Use
Disorders and
Recovery Topic 1
Discussing impact
of substance use
disorders on family,
friends, and
relationships
Education of
Parents/Other
Adults Not
Receiving
Substance Use
Treatment on
Substance Use
Disorders and
Recovery Topic 2
Discussing relapse
prevention
Education of
Parents/Other
Adults Not
Receiving
Substance Use
Treatment on
Substance Use
Disorders and
Recovery Topic 3
Educating on
biology of addiction
Education of
Parents/Other
Adults Not
Receiving
Substance Use
Treatment on
Substance Use
Disorders and
Recovery Topic 4
Educating on the
medical effects of
substance use
P.2
P.3
P.4
OTHREL_SUD
_ED _ T2
OTHREL_SUD
_ED _ T3
OTHREL_SUD
_ED _ T4
Valid values
Primary topic for
session
One of several
topics
Required or
conditional field
Comment
Only asked if J.6
(OTHREL_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.6 =Yes, default
for each item in
Section P is “Did
not discuss”.
If J.6 = blank, all
items in Section P
remain blank
Only asked if J.6
(OTHREL_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.6 =Yes, default
for each item in
Section P is “Did
not discuss”.
If J.6 = blank, all
items in Section P
remain blank
Only asked if J.6
(OTHREL_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.6 =Yes, default
for each item in
Section P is “Did
not discuss”.
If J.6 = blank, all
items in Section P
remain blank
Only asked if J.6
(OTHREL_
TOPICS_SUD_ED) = Yes.
Required if asked
If J.6 =Yes, default
for each item in
Section P is “Did
not discuss”.
Touched on topic
Did not discuss
Blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
Primary topic for
session
One of several
topics
Touched on topic
Did not discuss
Blank
39
If J.6 = blank, all
items in Section P
remain blank
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
Q. Engagement Rating
At two points during enrollment in a focal EBP—after the second service contact and at
exit from the EBP—staff are prompted to provide a rating of the participating case members’
engagement in the EBP. Fields in Section Q are included in Participant Engagement-Extract 4.
Engagement Rating (after second service contact and EBP exit)
#
Q.1
Field
ParticipantsEngage
mentScale
Long
name
Participant
Engagement
Rating
Description
Valid values
Rating of case's
engagement to
date in EBP
4 - Participants
were consistently
highly involved in
services
3 - Participants'
involvement
varied.
Required or
conditional field
Required
Comment
Delivered twice
during focal EBP
enrollment
Only one may
response be
selected
2 - Participants'
involvement was
consistently low.
1 - Participants
were minimally or
not involved at all.
Q.2
ENGAGEMENT
TIMESTAMP
System
Timestamp:
Date Participant
Engagement
Scale
Completed
Web ESL system
timestamp for date
that the
engagement scale
(Q.1) was
completed
40
Date format
MM/DD/YYYY
Auto-generated
by system
Included in
Focal EBP
Participant
EngagementExtract 4
RPG CROSS-SITE EVALUATION DATA COLLECTION SYSTEM:
ESL DATA DICTIONARY
MATHEMATICA POLICY RESEARCH
R. Service Contact Check if No Contact Data Entered for Two Weeks
The data related to this extract is currently not being collected in ESL Version 1.7.
Mathematica will provide a description of these data in future versions of the ESL.
41
File Type | application/pdf |
File Modified | 2016-12-05 |
File Created | 2015-09-29 |