Ronald E. McNair Postbaccalaureate Achievement (McNair)

OMB Approval No.: 1840-0640

Expiration Date: xx/xx/xxxx

Ronald E. McNair Postbaccalaureate Achievement (McNair) Program

Annual Performance Report – Program Year 2015-16

Section I, Part 1—Project Identification/Characteristics
Certification and Warning Statements

Field	Response
Project Identification
Project Identification: [pre-populated]	P217A_______________
Name of Grantee Institution: [pre-populated]
Address of Institution:
Line 1:
Line 2:
City, State, Zip + 4
IPEDS Unit ID: [pre-populated]
Institutional Sector: [pre-populated]
GPA Scale: [pre-populated)	4 point 5 point Other
APR and Academic Year Reporting Periods:
6a. APR Reporting Period: [pre-populated]	_______/_______/_______ Month Day Year
6b. Date Courses Began/First Day of Classes:	_______/_______/_______ Month Day Year

Field	Response
B. Project Director and Data Entry Person Information
7. Project Director and Date Entry Person Information
7a. Name of Project Director:
First Name
MI
Last Name
7b. Telephone No. (Area Code, Number, and Ext.)
7c. Fax No. (Area Code, Number, and Ext.)
7d. Email Address
8a. Name of Data Entry Person
First Name
MI
Last Name
8b. Telephone No. (Area Code, Number, and Ext.)
8c. Email Address

C. Certification: We certify that the performance report information reported and submitted electronically on ____/____/______ is readily verifiable. The information reported is accurate and complete to the best of our knowledge.

Name of Project Director Print: ___________________________________________________	Name of Certifying Official (Print)___________________________________________________
Name of Project Director Signature: ________________________________________________	Name of Certifying Official Signature: _______________________________________________
Date: ____/ ____/ ______	Date: ____/ ____/ ______

D. Warnings: Any person who knowingly makes a false statement or misrepresentation on this report is subject to penalties, which may include fines, imprisonment, or both, under the United States Criminal Code and 20 U.S.C. 1097. Further Federal funds or other benefits may be withheld under this program unless this report is completed and filed as required by existing law (20 U.S.C.) 1231a) and regulations (34 CFR 75.590 and 75.720).

Authority: Public Law 104-13, as amended.

Paperwork Burden Statement: According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1840-xxxx. The time required to complete this information collection is estimated to average 11 hours per response, including the time to review instructions, search existing data resources, gather required data, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of Education, Washington, D.C. 20202-4536. If you have comments or concerns regarding the status of your individual submission of this form, write directly to: Federal TRIO Programs, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202.

Section I, Part 2—Project Services

Enter the number of participants who received the required services and permissible services. A participant may be counted only once in each category. For example, if the number of participants served is 30, none of the categories below should have a number exceeding 30.

For further information regarding the definition of “required” and “permissible” services, please refer to the instructions under “Definitions That Apply.”

Required Services	Number of participants that received the following project services
Research or Other Scholarly Activities		______
Summer Internships		______
Seminars and Other Educational Activities
Tutoring		______
Academic Counseling		______
Assistance in Securing Admission to Graduate School		______
Assistance in Securing Financial Aid to Graduate School		______
Permissible Services
Education or Counseling to Improve Financial and Economic Literacy		______
Mentoring		______
Exposure to Cultural Events and Academic Programs		______
Other		______

OMB Approval No: 1840-0525

Expiration Date: 11/30/2016

RONALD E. MCNAIR POSTBACCALAUREATE ACHIEVEMENT (MCNAIR) PROGRAM
2015-16 ANNUAL PERFORMANCE REPORT (APR)
SECTION II -- RECORD STRUCTURE FOR PARTICIPANT LIST

Projects must submit student records in Excel or CSV format. For information on how to submit data, refer to the Instructions for Completing the 2015-16 Annual Performance Report (APR) specifically the Web Registration and Web Features sections. Also, at a minimum, the following records must be on the APR data file: (1) all records in your final 2014-15 McNair APR data file (excluding records whose bachelor’s degree cohort is prior to 2005-06); (2) all records for participants who were served in this reporting period; and (3) all records for participants who attained a baccalaureate degree in this reporting period. NOTE: The Department of Education’s disclosure policies  for data collected, such as personal identifiable information, adhere to the provisions of the Privacy Act  - PL 95-379, 5 USC 552a; however, there is no guarantee of confidentiality given for grant required reports.

II.A. Project Identifiers (pre-populated)

Field #	Field Name	Database Column Name	Valid Field Content
1	PR/Award Number	PR	The eleven-digit PR/Award Number is in Block 5 of the project’s Grant Award Notification for the reporting year.
2	Batch Year	BatchAY	2015 for Project Year 2015-16

II.B. Participant’s Personal Information (Fields #3 through #5 and field 7 cannot be updated.)

Field #	Field Name	Database Column Name	Valid Field Content
3	Social Security Number	SSN	001010001 to 999999998 Unknown = 000000000 NOTE: Please format the SSN in nine digits greater than 0. If using EXCEL, you may use dashes (e.g., 123-45-5667 or 123456789). Do not use letters. The information in this field should be the same as provided in the previous reporting period and cannot be changed in future reporting years.
4	Student’s Last Name	LastNM	0 to 9 Uppercase A to Z . (period) ‘ (apostrophe) - (dash) NOTE: First position will be justified with an uppercase A-Z. Blanks are not accepted. The information in this field should be the same as provided in the previous reporting period and cannot be changed in future reporting years.
5	Student’s First Name	FirstNM	0 to 9 Uppercase A to Z . (period) ‘ (apostrophe) - (dash) NOTE: First position will be justified with an uppercase A-Z. Blanks are not accepted. The information in this field should be the same as provided in the previous reporting period and cannot be changed in future reporting years.
6	Student’s Middle Initial	MI	Uppercase A to Z Blank = No response
7	Student’s Date of Birth	DOB	Participant’s date of birth is: Format is MM/DD/CCYY MM = 01– 12 DD = 01 – 31 CC = 19 – 20 YY = 00 – 99 00/00/0000 = No response/Unknown NOTE: The information in this field should be the same as provided in the previous reporting period and cannot be changed in future reporting years.

II.C. Participant’s Demographic Information

Field #	Field Name	Database Column Name	Valid Field Content
8	Gender	GenderCD	Participant’s gender is: 1 = Male 2 = Female 0 = Unknown/Not disclosed
9	Ethnicity—Hispanic/ Latino	Hispanic	Participant is identified as Hispanic/Latino? 1 = Yes 2 = No 0 = Unknown/Not disclosed Hispanic/Latino refers to a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
10	Race—American Indian/Alaskan Native	AmIndAK	Participant is identified as American Indian/Alaskan Native? 1 = Yes 2 = No 0 = Unknown/Not disclosed American Indian/Alaskan Native refers to a person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
11	Race—Asian	Asian	Participant is identified as Asian? 1 = Yes 2 = No 0 = Unknown/Not disclosed Asian refers to a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
12	Race—Black or African American	BlackAfrAm	Participant is identified as Black or African American? 1 = Yes 2 = No 0 = Unknown/Not disclosed Black or African American refers to a person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American."
13	Race—White	White	Participant is identified as White? 1 = Yes 2 = No 0 = Unknown/Not disclosed White refers to a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
14	Race—Native Hawaiian or Other Pacific Islander	HIPacIslndr	Participant is identified as Native Hawaiian or Other Pacific Islander? 1 = Yes 2 = No 0 = Unknown/Not disclosed Native Hawaiian or Other Pacific Islander refers to a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

II.D. Participant’s Eligibility Status Information

Field #	Field Name	Database Column Name		Valid Field Content
15	Low-income	EligLowInc		Is the participant low-income? 1 = Yes 2 = No 0 = Unknown
16	First-generation	EligFirstGen	Is the participant a first-generation college student? 1 = Yes 2 = No 0 = Unknown
17	Under-represented racial/ethnic group	EligUnderrep	Is the participant from a group underrepresented in graduate education? 1 = Yes 2 = No 0 = Unknown NOTE: The following ethnic and racial groups are currently underrepresented in graduate education: Black (non-Hispanic), Hispanic, American Indian/Alaskan Native, and Native Hawaiian or other Pacific Islander.

II.E. Participant’s Enrollment Status Information

Field #	Field Name	Database Column Name	Valid Field Content
18	First Postsecondary Education Enrollment Date	FirstEnrollDT	Participant’s date of first enrollment in postsecondary education is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2016 00/00/0000 = Unknown NOTE: Enter participant’s date of first enrollment in postsecondary education. The first postsecondary enrollment date is the first date a participant enrolled in a program of postsecondary education. For participants who stopped-out for a period of time and subsequently re-enrolled, enter the date the participant first enrolled in postsecondary education. Please note that this date does not include the date a participant enrolled in a high school bridge-to-college program, dual enrollment program or the first enrollment date a participant took college courses while enrolled in high school. Once the first postsecondary enrollment date is reported, you should not have to update it in subsequent reporting periods.
Field #	Field Name	Database Column Name	Valid Field Content
19	Attended Community College/2-Year Institution	AttCommColl	Did the participant attend a community college/2-year institution? 1 = Yes 2 = No 0 = Unknown Select “Yes” if the participant attended a community college and/or a 2-year institution following high school graduation or following receipt of a GED. Once you provide a response, you should not have to update it in subsequent reporting periods.
20	Project Entry Date	ProjEntryDT	Participant’s date of first project service is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2016 00/00/0000 = Unknown NOTE: Once the project entry date has been reported, you should not have to update it in subsequent reporting periods.
21	Grade Level at Project Entry	EnterGradeLV	Participant’s college grade level at entry into the project is: 1 = 1st yr., never attended 2 = 1st yr., attended before 3 = 2nd yr./sophomore 4 = 3rd yr./junior 5 = 4th yr./senior 6 = 5th yr./other undergraduate 0 = Unknown NOTE: Use options 3, 4, 5, and 6 only for students who had the required number of credits and GPA to be classified, at the institution, at the time of project entry as sophomore, junior, senior, and other undergraduate, respectively. Once a grade level has been reported, you should not have to update it in subsequent reporting periods.

Field #	Field Name	Database Column Name	Valid Field Content
22	Participant Status (during academic year being reported)	PartCD	Participant is a: 1 = New Participant 2 = Continuing Participant 3 = Prior-Year Participant 4 = Prior-Year Participant, Deceased NOTES: A new participant is an individual who was served by the project for the first time in the 2015-16 reporting period. A continuing participant is an individual who was served by the project for the first time in any prior reporting period and also received services in the 2015-16 reporting period. A prior-year participant is an individual served by the project in any prior reporting period but did not receive services in the 2015-16 reporting period. A prior-year participant who is deceased is an individual served by the project in any prior reporting period but is now deceased.
23	Enrollment Status (during academic year being reported)	EnrollCD	Participant’s enrollment status is: 1 = Enrolled 2 = Not Enrolled 0 = Unknown NOTE: Select “Yes” if the participant was enrolled in undergraduate or graduate studies at any time during the reporting period; otherwise, select “No”. Provide this information for both undergraduate and graduate students.
24	Project Participation (during academic year being reported)	ProjPart	Participated in the project during: 1 = Full academic year (both semesters or three quarters) 2 = Part of academic year (one semester or one or two quarters) 3 = Summer only 4 = Full academic year and summer 5 = Part of academic year and summer 9 = Not applicable – prior-year participant 0 = Unknown NOTE: Complete this field for new and continuing students. Select “9” for prior-year participants.

Field #	Field Name	Database Column Name	Valid Field Content
25	Funding Source (during academic year being reported)	FundSource	Type of funds used to support this participant during the reporting year are: 1 = Federal funds only 2 = Partially supported with non-federal funds 9 = Not applicable, prior-year participant 0 = Unknown NOTE: Complete this field for new and continuing students. Select “9” for prior-year participants.

II.F. Participant’s Academic and Degree Status Information

Field #	Field Name	Database Column Name	Valid Field Content
26	STEM Major	STEM	Participant’s major is in: 1 = Math/Computer/Sciences/Engineering/Technologies (“hard sciences”) 2 = Social/behavioral sciences 3 = Non-STEM field 4 = Undeclared major 9 = Not applicable, prior year participant 0 = Unknown NOTE: For participants that were served in this reporting period, select the participant’s major field of study at the time of project entry. For assistance and guidance, refer to the instructions under “Definitions That Apply” as well as the Main Field of Study List. For prior year participants, select option 9. Because a student’s major may change, you may need to update this field to reflect the current status.
27	Bachelor’s Degree (or equivalent)	BADegree	Did the participant earn a bachelor’s degree or equivalent of a bachelor’s degree? 1 = Yes 2 = No NOTES: Select “Yes” if the participant received a bachelor’s degree (or equivalent) in this [2015-16] reporting period. If the participant is on your 2014-15 McNair APR data file as having earned a bachelor’s degree, you must select “Yes”. If the participant has not yet received a bachelor’s degree (or equivalent), select “No”. Once you select “Yes”, do not update this field in subsequent reporting periods.
28	Date of Bachelor’s Degree (or equivalent)	BADegreeDate	Date participant earned bachelor’s degree (or equivalent) is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2016 99/99/9999 = No bachelor’s degree earned yet 00/00/0000 = Unknown NOTE: Once you provide the date, do not update this field in subsequent reporting periods.
29	Graduating Cohort Year of Bachelor’s Degree	BADegCohortYr	Graduating cohort year the participant earned their bachelor’s degree is: 1 = Prior to 2002-03 2 = 2002-03 3 = 2003-04 4 = 2004-05 5 = 2005-06 6 = 2006-07 7 = 2007-08 8 = 2008-09 9 = 2009-10 10 = 2010-11 11 = 2011-12 12 = 2012-13 13 = 2013-14 14 = 2014-15 15 = 2015-16 88 = Earned a bachelor’s degree in a previous reporting period but failed to report it at the time. 99 = No first bachelor’s degree earned yet NOTE: Select option 15 (2015-16) if the participant earned a bachelor’s degree (or equivalent) in this reporting period. The graduating cohort year of the bachelor’s degree should align with field #27, Bachelor’s Degree (or equivalent), and field #28, Date of Bachelor’s Degree. For example, if the participant earned a bachelor’s degree or equivalent) on May 15, 2007, then the participant’s bachelor’s degree cohort year is option 6 (2006-07), field #27 is option 1 (Yes), and field #28 is 05/15/2007. Refer to your 2014-15 McNair APR data file for additional information regarding the cohort year. Once the cohort year is established, it cannot be changed in subsequent reporting periods.
30	Main field of Study (Bachelor’s Degree Earned)	BAMainField	Participant’s main field of study at the time they earned a bachelor’s degree (or equivalent) is:  001 = Not applicable, participant has not earned a bachelor’s degree 000 = Unknown NOTE: Using the Main Field of Study List located in the instructions, enter the three-digit code for the main field of study for a participant who has EARNED a bachelor’s degree or equivalent of a bachelor’s degree. If the participant is a graduate student or has earned a doctorate degree (including first professional), enter the three-digit code for the main of field of study for their undergraduate degree. For those participants with double majors, the project may use its discretion in selecting the main field of study. If the participant has not earned a bachelor’s degree, enter “001”. If you do not know the participant’s undergraduate degree main field of study, enter “000”. Once you report the main field of study, you should not have to update it in subsequent reporting periods.
31	Cumulative GPA (upon graduation with a bachelor’s degree)	CumGPA	Participant’s cumulative GPA upon graduation with a bachelor’s degree is: 0.001 to 5.000 9.999 = Not applicable, participant has not earned a bachelor’s degree 0.000 = Unknown NOTE: If the participant has graduated with a bachelor’s degree (or equivalent), enter the participant’s cumulative GPA. If you do not know the participant’s GPA, enter “0.000”. Once you report the cumulative GPA, you should not have to update it in subsequent reporting periods.

II.G. Participant’s Research or Other Scholarly Activities Information

For fields 32, 33, and 34 research or other scholarly activities means an educational activity that meets all of the following criteria:

• is more rigorous than is typically available to undergraduates in a classroom setting,

• is definitive in its start and end dates,

• contains appropriate benchmarks for completion of various components; and

• is conducted under the guidance of an appropriate faculty member with experience in the relevant discipline.

32	Research (2015-16 academic year)	Research	To what extent did the student participate in a research activity? 1 = Participated in research but did not complete all of the components of the research activity 2 = Participated and completed all of the components of the research activity 3 = Did not participate in research 99 = Prior-year participant 0 = Unknown
33	Other Scholarly Activity (2015-16 academic year)	OthSchlAct	To what extent did the student participate in a scholarly activity? 1 = Participated in a scholarly activity but did not complete all of the components of the scholarly activity 2 = Participated and completed all of the components of the scholarly activity 3 = Did not participate in a scholarly activity 99 = Prior-year participant 0 = Unknown
34	McNair Research Internship (2015-16 academic year)	MCNRsrchIntern	To what extent did the student participate in a McNair research internship activity? 1 = Participated in a McNair research internship activity but did not complete all of the components of the McNair research internship activity 2 = Participated and completed all of the components of the McNair research internship activity 3 = Did not participate in a McNair research internship activity 99 = Prior-year participant 0 = Unknown

II.H. Participant’s Graduate School Status Information

Fields 35 – 37 reference students’ status during the academic year being reported (2015-16).

Field #	Field Name	Database Column Name	Valid Field Content
35	Graduate School Admissions Test (Bachelor’s Degree Earned)	GradAdmTest	Did the participant complete a graduate school admissions test? 1 = Yes 2 = No 99 = Not applicable (for participants who were not required to take a graduate admissions test or have not yet earned a bachelor’s degree) 0 = Unknown NOTE: Select “Yes” only if the participant has earned a bachelor’s degree (or equivalent) and has taken a graduate admissions test. Select “No” if the participant has not earned a bachelor’s degree (or equivalent) regardless of whether or not they have taken a graduate admissions test. If you do not know if the participant has taken a graduate admissions test, select “0” (Unknown). If a participant has taken multiple admissions tests, only select “Yes” at the time the participant earned their bachelor’s degree (or equivalent). Once you provide a response, you should not have to update it in subsequent reporting periods.
36	Date of First Graduate School Enrollment	FirstGradEnrollDT	Graduate student’s first enrollment date in graduate school is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2016 99/99/9999 = Has not yet enrolled in graduate school 00/00/0000 = Unknown NOTES: Enter the date the participant FIRST enrolled in graduate school. Typically, the date of first graduate school enrollment is between August 1 and July 31 of the next academic year. Do not enter the date the participant was accepted for enrollment unless both dates are the same. For example, if the participant was accepted for enrollment on June 1, 2014 but they first enrolled in graduate school on August 25, 2014, enter 8/25/2014. If you do not know the exact date, use 15 for the day and use your best estimate for the month and year. Once you report the first enrollment date in graduate school, do not update it in subsequent reporting periods.
37	Graduate Institution First Attended	GradIPEDSID	Participant’s NCES IPEDS ID of the graduate institution first attended is:  888888 = Not applicable, participant has not completed undergraduate studies or has completed undergraduate studies but did not enroll in graduate school 000000 = Unknown Enter the six-digit postsecondary institution NCES IPEDS ID for graduate institution first attended. Enter “888888” if the participant has not completed undergraduate studies or has completed undergraduate studies but did not enroll in graduate school. If you do not know the participant’s graduate institution first attended or the participant enrolled in an institution not listed in IPEDS (includes international institution), enter “000000”. You can obtain the IPEDS ID from the following web site: http://nces.ed.gov/globallocator. Once you report the graduate institution first attended NCES IPEDS ID, you should not have to update it in subsequent reporting periods.
NOTE on fields 38 and 39 only: These fields reference the students’ status at the beginning of the upcoming academic year (2016-17).
38	Graduate School Enrollment Status (at the beginning of the 2016-17 academic year)	GradEnrollStatus	Participant’s graduate enrollment status by the Fall term of the 2016-17 academic year is: 1 = Enrolled in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in the 2015-16 reporting period) 2 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in the 2015-16 reporting period) 3 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in the 2015-16 reporting period but did not enroll by the Fall term of the 2016-17 academic year because the participant enrolled in competitive programs or activities such as Fulbright, AmeriCorps, Teach Abroad, etc.) 4 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in the 2015-16 reporting period but did not enroll by the Fall term of the 2016-17 academic year in a postbaccalaureate degree program because the participant died) 5 = Other (for students who did not receive a bachelor’s degree or equivalent in this reporting period) 0 = Unknown Select option #1 if the student received a bachelor’s degree (or equivalent) in this reporting period and enrolled in a postbaccalaureate degree program by the Fall term of the 2016-17 academic year. Select option #2 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in a postbaccalaureate degree program by the Fall term of the 2016-17 academic year. Select option #3 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in a postbaccalaureate degree program by the Fall term of the 2016-17 academic year because they enrolled and/or participated in competitive programs or activities such as Fulbright, AmeriCorps, Teach Abroad, etc. Select option #4 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in a postbaccalaureate degree program by the Fall term of the 2016-17 academic year because the student died. Select option #5 if the student did not receive a bachelor’s degree (or equivalent) in this reporting period or received a bachelor’s degree (or equivalent) in a previous reporting period. NOTES: If you selected option 1, 2, or 3, you must always update this field in subsequent reporting periods. Graduate education is defined as “studies beyond the bachelor's degree leading to a postbaccalaureate degree.
39	First-Year Graduate Student Persistence Status (at the beginning of the 2016-17 academic year)	PersistStatus_1stYrGrad	Graduate enrollment status at the beginning of the 2016-17 academic year for a first-year graduate student is: 1 = Still enrolled in a postbaccalaureate degree program (for participants who were 1st year graduate students in the 2015-16 reporting period) 2 = No longer enrolled in a postbaccalaureate degree program (for participants who were 1st year graduate students in the 2015-16 reporting period) 3 = No longer enrolled in a postbaccalaureate program (for participants who were 1st year graduate students in the 2015-16 reporting period but did not enroll in a graduate degree program at the beginning of the 2015-16 academic year because the participant completed an accelerated graduate program) 4 = No longer enrolled in a postbaccalaureate degree program (for participants who were 1st year graduate students in the 2015-16 reporting period but did not enroll in a postbaccalaureate degree program at the beginning of the 2015-16 academic year because the participant died) 5 = Other (for students who were not first-year graduate students in this reporting period) 0 = Unknown Select option #1 if the participant was a first-year graduate student in this reporting period and was still enrolled in a postbaccalaureate degree program at the beginning of the 2016-17 academic year. Select option #2 if the participant was a first-year graduate student in this reporting period and was not enrolled in a postbaccalaureate degree program at the beginning of the 2016-17 academic year. Select option #3 if the participant was a first-year graduate student in this reporting period and was not enrolled in a postbaccalaureate degree program at the beginning of the 2016-17 academic year because the participant completed an accelerated graduate program. Select option #4 if the participant was a first-year graduate student in this reporting period and was not enrolled in a postbaccalaureate degree program at the beginning of the 2016-17 academic year because the participant died. Select option #5 if the participant was not a first-year graduate student in this reporting period. NOTES: If you selected option 1, 2, or 3, you must always update this field in subsequent reporting periods. Graduate education is defined as “studies beyond the bachelor's degree leading to a postbaccalaureate degree.
NOTE on fields 40 – 47 only: These fields reference students’ status during the academic year being reported (2015-16).
40	Current Year of Graduate Study (during academic year reported)	YRGradStudy	Participant’s current year of graduate study is: 1 = 1st yr. graduate/professional including those who received program services as an undergraduate during the reporting year 2 = 2nd yr. graduate/professional 3 = 3rd yr. graduate/professional 4 = Beyond 3rd yr. graduate/professional program 5 = Other 98 = Participant was previously recorded as a 1st yr. graduate/professional student incorrectly 99 = Not enrolled in a graduate degree program during the academic year being reported including all undergraduate students who are not enrolled in graduate school in this reporting period 0 = Unknown NOTES: Select option 1 if the participant is a “1st year graduate/professional” in this reporting period. If you select option 1, please ensure that the date in field 36 (Date of First Graduate School Enrollment) is within the 2015-16 academic year. For the purposes of reporting the date of first graduate school enrollment, the academic year is generally between August 1 and July 31 of the next academic year. If the participant is a new entrant in a doctorate program, do not select option 1; rather count the years in graduate school including the years in a master’s program and select the appropriate option. For the purposes of APR reporting, a participant can only be a “1st year graduate/professional” once; therefore, you should update this field annually. For example, if the participant was a first year graduate in 2014-15, then you must update this field to something other than “1st year graduate/professional”. A participant cannot revert to an earlier graduate level. A participant’s year of graduate study should increase by one if they enrolled in the reporting period. Select option 98 if in a previous APR the participant was incorrectly listed as having already entered a graduate program. A participant cannot be reported as a 1st yr. graduate/professional student in more than one APR reporting period. For example, if the student was reported as a first year graduate student in 2014-15, but it has since been determined that he/she is a first year graduate student in 2015-16, then select option 98.
41	Graduate Student’s Main Field of Study (at time of entry)	GradStudField	Graduate student’s main field of study at time of entry into graduate school is:  001 = Not applicable, participant did not (has not) enroll in graduate school 000 = Unknown NOTE: Using the Main Field of Study List provided in the instructions, enter the three-digit code for the main field of study at the time the participant entered graduate school. Enter “001” for participants who have not earned a bachelor’s degree or earned a bachelor’s degree but did not enroll in graduate school. Enter “989” for participants who enrolled in medical school. Enter “250” for participants who enrolled in veterinary school. For students who are no longer enrolled in graduate school or for students who completed their graduate studies, the project should provide, to the extent possible, the main field of study at the time the participant first entered graduate school. However, if you do not know the participant’s main field of study at time of entry into graduate school, enter “000”. Once you report the main field of study, you should not have to update it in subsequent reporting periods.
42	Graduate Assistantships (For 1st year graduate students only)	Asstshp_1stYrGrad	What type of assistantship did the first-year graduate student receive in this [2015-16] reporting period? 1 = Teaching Assistantship 2 = Research Assistantship 3 = Other 4 = No Assistantship 99 = Not applicable, participant is not a first year graduate student 0 = Unknown NOTE: If the participant is not a first year graduate student in this reporting period (e.g., undergraduate, 2nd year graduate, etc.), select option 99.
43	Reason Left Graduate School	ReaLftGradSch	Reason participant left graduate school is: 1 = Academic problems 2 = Change in family status 3 = Change in program 4 = Scheduling or availability 5 = Military obligation 6 = Job, needed to work or other financial reasons 7 = Taking time off 8 = Personal/health problems other than financial 9 = Pursue other interests 10 = Complete graduate program requirements (e.g., required for doctoral program admission) 11 = Attained master’s degree and did not enroll in doctoral degree program (including students who consider their education complete) 12 = Student is deceased 13 = Other 77 = Not applicable, undergraduate student or never enrolled in graduate school 88 = Not applicable, still enrolled in graduate school 99 = Not applicable, completed doctoral degree program 0 = Unknown NOTE: Select option 10 if the participant left graduate school because they needed to complete program requirements such as a requirement for doctorate program admission, gain work experience, etc. Once you report a reason the participant left graduate school, only update the field if in a subsequent reporting period the participant re-enrolls in graduate school; otherwise, do not update this field in subsequent reporting periods.
44	Highest Graduate Degree Earned (by the end of the academic year)	HiGradDegreeCD	Participant’s highest graduate degree earned to date, by the end of the academic year is: 1 = Master’s Degree 2 = Doctor of Philosophy (Ph.D.) 3 = Doctor of Education (Ed.D.) 4 = Other research-intensive doctorate degree (e.g., D.Eng., D.Sc., D.N.Sc., D.P.H, etc.) 5 = Other non-research doctorate degree (e.g., D.Rec., etc.) 6 = First-professional degree (e.g., Psy.D., J.D., M.D., D.D.S., O.D., D.V.M, D.O., etc.) 99 = Not applicable, has not earned a graduate degree 0 = Unknown NOTE: Select the option that indicates the highest graduate degree attained by the end of the academic year. Do not update this information in subsequent reporting period unless a more advanced degree has been earned. Select option 4 only if the doctorate degree was in a research-intensive program. For a list of research doctoral degrees recognized by the National Science Foundation, please go to: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/doctorate.doc. If you are not certain about whether the doctorate is research-based, please contact the institution where the doctorate was granted (e.g., Dean of Graduate Studies). Select option 99 if the participant has not earned a graduate degree including participants who have earned a bachelor’s degree only. Also, select option 99 if the participant has not earned any degree. If a participant for whom you are required to provide information earned a professional degree and subsequently earned a research-intensive doctorate degree, select the type of research doctorate earned. Once the research-intensive doctorate degree has been provided (i.e., option 2, 3, or 4), do not change the response in subsequent reporting periods.
45	Date Highest Graduate Degree Earned	HiGradDegDate	Date participant earn highest graduate degree is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2016 99/99/9999 = No graduate degree earned 00/00/0000 = Unknown NOTE: Repeat the same date until a more advanced degree is earned. If you do not know the exact date, use 15 for the day and use your best estimate for the month. If no graduate degree has been earned including those who have earned a bachelor’s degree only, enter 99/99/9999. Once the research-intensive doctorate degree date has been provided (i.e., option 2, 3, or 4); do not change the date in subsequent reporting periods.
46	Institution Where Doctorate was Earned	GradDocIPEDSID	NCES IPEDS ID where the participant earned their doctorate is:  999999 = Not applicable, has not completed undergraduate/graduate studies, earned a professional degree only, or completed undergraduate/graduate studies but did not or has not yet earned a doctorate degree. 000000 = Unknown NOTE: If you selected option 2, 3, 4, or 5 in field 44, enter the six-digit postsecondary institution NCES IPEDS ID where the doctorate degree was earned. You can obtain the NCES IPEDS ID from the following web site: http://nces.ed.gov/globallocator/. If you selected option 1 or 6, in field 44, enter “999999”. If the student earned a doctorate and you do not know the institution where the doctorate was earned or the participant earned a doctorate from an institution not listed in IPEDS (includes international institution), enter “000000”. Once you report the NCES IPEDS ID, you should not have to update it in subsequent reporting periods.
47	Doctorate Recipient’s Employment Activity	DocRecpEmpAct	Doctorate recipient primarily employed in a: 1 = Teaching activity 2 = Research activity 3 = Both teaching and research activity 4 = Other activity 88 = Not applicable, participant earned doctorate but is not currently employed 99 = Not applicable, participant has not earned a doctorate degree 0 = Unknown NOTE: If the participant earned a first professional degree (e.g., MD, JD, DDS, etc.), select option “99”. A teaching or research activity, although oftentimes will be at a university setting, it does not necessarily have to occur in this type of setting (e.g., employment may be at the National Institutes of Health, Centers for Disease Control and Prevention, private industry, etc.). Once you report the doctorate recipient’s primary employment activity, you should not have to update it in subsequent reporting periods.
II.I. Additional Participant Information

48	Student’s Name Change—Optional (Full Name)	FullNameChange	If the participant changed their name and you need this information to assist you in further tracking the participant, please enter the participant’s full name (i.e., first and last name). If the participant’s name is the same as provided in fields 4 and 5, you may leave this field blank. Examples of how to enter a participant’s full name: John Doe, John D. Doe; Dr. John Doe; Jane Doe-John; John Doe II; John Doe, Jr. Note: The information in this field can be changed in subsequent reporting periods.
49	Student’s Case Number	StuCaseNum	For programs that report data at the level of the individual participant, TRIO currently uses current and prior-year participants’ identifying information, including Social Security numbers, to link students’ data across years.  In the 2016-17 APR reporting period, TRIO plans to shift to randomly generated case numbers that may eventually replace SSNs in the programs’ system of records.  For the 2015–16 data collection, the Department will provide each participant’s case number in the final download file of the APR.  Beyond downloading the final file, projects will not need to take any action regarding these case numbers in 2015–16.

Note to data collector: When you collect this information from students or parents, please make sure that you inform them why they are asked to provide Social Security numbers. Please see Privacy Act statement below.

PRIVACY ACT

In accordance with the Privacy Act of 1974 (Public Law No. 93-579, 5 U.S.C. 552a), you are hereby notified that the Department of Education is authorized to collect information to implement the Ronald E. McNair Post-baccalaureate Achievement (McNair) Program under Title IV of the Higher Education Act of 1965, as amended (Pub. Law 102-325, Sec. 402E). In accordance with this authority, the Department receives and maintains personal information on participants in the McNair program. The principal purpose for collecting this information is to administer the program, including tracking and evaluating participant progress. Providing the information on this form, including a social security number (SSN) is voluntary; failure to disclose an SSN will not result in the denial of any right, benefit or privilege to which the participant is entitled. The information collected on this form will be retained in the program files and may be released to other Department officials in the performance of their official duties.