Federal Parent Locator Service
Child Support Document Exchange System
Release 12-01 – Minor
August 19, 2012
Release Specifications
Version 1.1 (Revised)
August 28, 2012
Administration for Children and Families
Office of Child Support Enforcement
370 L’Enfant Promenade S.W.
Washington, DC 20447
DCN: H3-F302A.121.01
This document was prepared for the United States Department of Health and Human Services, Office of Child Support Enforcement under Contract Number HHS-N26-3999-900033I by Lockheed Martin, Information Systems & Global Solutions, Incorporated (LM IS&GS). The work was authorized in compliance with the following specific prime task order:
Delivery Order Number: HHS-P23-3201-175055W
Delivery Order Title: Child Support Document Exchange System
Document Date: August 28, 2012
A.CSDES Batch Record Layouts
CSDES has one record layout used for three separate batch processes. For ease of use, we are presenting the data elements required for the request, response, and unsolicited documents batch processes in separate layouts.
Chart A -1, “ CSDES Requests Batch Layout”
Chart A -2, “ CSDES Responses Batch Layout”
Chart A -3, “CSDES Unsolicited Documents Batch Layout”
Note: For tracking purposes, OCSE will assign a unique identifier (position 916-924) to any record provided by OCSE. You must include this identifier on every responding transaction.
Chart A -4, “CSDES Participating State Update File Layout,” contains the layout for the OCSE monthly update on CSDES participants and documents they provide.
The layouts contain the following information:
Field Name Identifies the name of the data element
Location Identifies the position in which the element is located
Length Identifies, in bytes, the size of the element
A/N Designates the type of format that applies to the element, for example, alphanumeric
Comments Identifies whether the field is required or optional
Provides a description of what the element contains and the rules that govern the format of the data
Making Requests
Chart A -1 shows the record layout for a state requesting a document from another state via the CSDES batch process.
Chart A‑1: CSDES Requests Batch Layout |
||||
Field Name |
Position |
Length |
A/N |
Comments |
Record Type Code |
1 - 2 |
2 |
A |
Required Type of record Must contain SR (Refer to Chart B-1, “Record Type Code List,” for the definition) |
State Assigned Identifier |
3 - 102 |
100 |
A/N |
Required A unique identifier assigned by your state for tracking or spaces Valid values:
|
State Case Identifier (Requesting) |
103 - 117 |
15 |
A/N |
Required Requesting state’s case identifier Valid values:
Must comply with the following rules:
|
State Code (Requesting) |
118 - 119 |
2 |
A/N |
Required Requesting state’s 2-digit state code |
County Code (Requesting) |
120 - 122 |
3 |
A/N |
Optional 3-digit code of the jurisdiction managing the case or spaces |
State Case Identifier (Responding) |
123 - 137 |
15 |
A/N |
Required Responding state’s case identifier Valid values:
Must comply with the following rules:
|
State Code (Responding) |
138 - 139 |
2 |
A/N |
Required Responding state’s 2-digit state code |
County Code (Responding) |
140 - 142 |
3 |
|
Optional 3-digit code of the jurisdiction managing the case |
User Identifier |
143 - 192 |
50 |
A/N |
Optional ID of the user making the request or spaces Valid values:
|
Document Type Code |
193 - 195 |
3 |
A/N |
Required Document type requested (Refer to Chart B-2, “Document Type Code List,” for valid values) |
Document Period From Date |
196 - 203 |
8 |
N |
Optional Starting date for request or spaces Valid values:
Must comply with the following rules:
|
Document Period To Date |
204 - 211 |
8 |
N |
Optional Ending date for request or spaces Valid values:
Must comply with the following rules:
|
Most Recent Document Indicator |
212 |
1 |
A |
Optional Valid values are Y or space |
Participant Last Name |
213 - 262 |
50 |
A/N |
Optional Last name of participant for request or spaces Valid values:
|
Participant First Name |
263 - 312 |
50 |
A/N |
Optional First name of participant for request or spaces Valid values:
|
Participant SSN |
313 - 321 |
9 |
N |
Optional SSN of participant for request or spaces Valid values:
Must comply with the following rules:
|
Participant Birth Date |
322 - 329 |
8 |
N |
Optional Date of birth of the participant for request or spaces Valid values:
Must comply with the following rules:
|
Custodial Party First Name |
330 - 379 |
50 |
A |
Not used for a state request Spaces |
Custodial Party Last Name |
380 - 429 |
50 |
A |
Not used for a state request Spaces |
Custodial Party SSN |
430 - 438 |
9 |
N |
Not used for a state request Spaces |
Custodial Party Birth Date |
439 - 446 |
8 |
N |
Not used for a state request Spaces |
Noncustodial Parent First Name |
447 - 496 |
50 |
A |
Not used for a state request Spaces |
Noncustodial Parent Last Name |
497 - 546 |
50 |
A |
Not used for a state request Spaces |
Noncustodial Parent SSN |
547 - 555 |
9 |
N |
Not used for a state request Spaces |
Noncustodial Parent Birth Date |
556 - 563 |
8 |
N |
Not used for a state request Spaces |
Putative Father First Name |
564 - 613 |
50 |
A |
Not used for a state request Spaces |
Putative Father Last Name |
614 - 663 |
50 |
A |
Not used for a state request Spaces |
Putative Father SSN |
664 - 672 |
9 |
N |
Not used for a state request Spaces |
Putative Father Birth Date |
673 - 680 |
8 |
N |
Not used for a state request Spaces |
Foster Care Agency Name |
681 - 730 |
50 |
A/N |
Not used for a state request Spaces |
Contact First Name |
731 - 780 |
50 |
A |
Not used for a state request Spaces |
Contact Last Name |
781 - 830 |
50 |
A |
Not used for a state request Spaces |
Contact Phone Number |
831 - 840 |
10 |
N |
Not used for a state request Spaces |
Contact Fax Number |
841 - 850 |
10 |
A/N |
Not used for a state request Spaces |
Contact Email Text |
851 - 915 |
65 |
A/N |
Optional E-mail address of the caseworker submitting the request or spaces Valid values:
Must comply with the following rules:
|
OCSE Assigned Identifier |
916 - 924 |
9 |
N |
Required Unique identifier assigned by OCSE for tracking purposes Valid values:
Contains spaces
OCSE-generated identifier (Note: Must be included in any responding transaction) |
Responding User Identifier |
925 - 974 |
50 |
A/N |
Not used for a state request Spaces |
Document File Name |
975 - 1034 |
60 |
A/N |
Not used for a state request Spaces |
Response Reason Code |
1035 - 1037 |
3 |
A/N |
Not used for a state request Spaces |
Error Message Text |
1038 - 1187 |
150 |
A/N |
Error messages Valid values:
Contains spaces
Error codes separated by , (comma) (Refer to Chart B-4, “Error Code List,” for valid values)
Contains spaces |
Filler |
1188 - 1387 |
200 |
|
|
Responding to Requests
Chart A -2 shows the record layout for a state responding via CSDES batch to a request from another state.
Chart A‑2: CSDES Responses Batch Layout |
||||
Field Name |
Position |
Length |
A/N |
Comments |
Record Type Code |
1 - 2 |
2 |
A |
Required Type of record Must contain SP (Refer to Chart B-1, “Record Type Code List,” for the definition) |
State Assigned Identifier |
3 - 102 |
100 |
A/N |
Optional Return value received on request or spaces Valid values:
|
State Case Identifier (Requesting) |
103 - 117 |
15 |
A/N |
Required Requesting state’s case identifier Valid values:
Must comply with the following rules:
|
State Code (Requesting) |
118 - 119 |
2 |
A/N |
Required Requesting state’s 2-digit state code |
County Code (Requesting) |
120 - 122 |
3 |
A/N |
Optional 3-digit code of the jurisdiction managing the case |
State Case Identifier (Responding) |
123 - 137 |
15 |
A/N |
Required Responding state’s case identifier Valid values:
Must comply with the following rules:
|
State Code (Responding) |
138 - 139 |
2 |
A/N |
Required Responding state’s 2-digit state code |
County Code (Responding) |
140 - 142 |
3 |
A/N |
Optional 3-digit code of the jurisdiction managing the case |
User Identifier |
143 - 192 |
50 |
A/N |
Optional ID of the user making the request or spaces Return value received on the request Valid values:
|
Document Type Code |
193 - 195 |
3 |
A/N |
Required Document type responded Return value received on the request (Refer to Chart B-2, “Document Type Code List,” for valid values) |
Document Period From Date |
196 - 203 |
8 |
N |
Optional Starting date for request or spaces Return value received on the request Valid values:
Must comply with the following rules:
|
Document Period To Date |
204 - 211 |
8 |
N |
Optional Ending date for request or spaces Return value received on the request Valid values:
Must comply with the following rules:
|
Most Recent Document Indicator |
212 |
1 |
A |
Optional Valid values are Y (for most recent documents) or space Return value received on the request |
Participant Last Name |
213 - 262 |
50 |
A/N |
Optional Last name of participant for request or spaces Return value received on the request Valid values:
|
Participant First Name |
263 - 312 |
50 |
A/N |
Optional First name of participant for request or spaces Return value received on the request Valid values:
|
Participant SSN |
313 - 321 |
9 |
N |
Optional SSN of participant for request or spaces Return value received on the request Valid values:
Must comply with the following rules:
|
Participant Birth Date |
322 - 329 |
8 |
N |
Optional Date of birth of the participant for request or spaces Return value received on the request Valid values:
Must comply with the following rules:
|
Custodial Party First Name |
330 - 379 |
50 |
A |
Not used for a state response Spaces |
Custodial Party Last Name |
380 - 429 |
50 |
A |
Not used for a state response Spaces |
Custodial Party SSN |
430 - 438 |
9 |
N |
Not used for a state response Spaces |
Custodial Party Birth Date |
439 - 446 |
8 |
N |
Not used for a state response Spaces |
Noncustodial Parent First Name |
447 - 496 |
50 |
A |
Not used for a state response Spaces |
Noncustodial Parent Last Name |
497 - 546 |
50 |
A |
Not used for a state response Spaces |
Noncustodial Parent SSN |
547 - 555 |
9 |
N |
Not used for a state response Spaces |
Noncustodial Parent Birth Date |
556 - 563 |
8 |
N |
Not used for a state response Spaces |
Putative Father First Name |
564 - 613 |
50 |
A |
Not used for a state response Spaces |
Putative Father Last Name |
614 - 663 |
50 |
A |
Not used for a state response Spaces |
Putative Father SSN |
664 - 672 |
9 |
N |
Not used for a state response Spaces |
Putative Father Birth Date |
673 - 680 |
8 |
N |
Not used for a state response Spaces |
Foster Care Agency Name |
681 - 730 |
50 |
A/N |
Not used for a state response Spaces |
Contact First Name |
731 - 780 |
50 |
A |
Not used for a state response Spaces |
Contact Last Name |
781 - 830 |
50 |
A |
Not used for a state response Spaces |
Contact Phone Number |
831 - 840 |
10 |
N |
Not used for a state response Spaces |
Contact Fax Number |
841 - 850 |
10 |
|
Not used for a state response Spaces |
Contact Email Text |
851 - 915 |
65 |
A/N |
Optional E-mail address of the caseworker submitting the request or spaces
Must comply with the following rules:
|
OCSE Assigned Identifier |
916 - 924 |
9 |
N |
Required Unique identifier assigned by OCSE for tracking purposes Valid values:
OCSE-assigned identifier included by responding state (Note: Must be included in any responding transaction)
OCSE-generated identifier |
Responding User Identifier |
925 - 974 |
50 |
A/N |
Optional ID of user responding to the request or spaces Valid values:
|
Document File Name |
975 - 1034 |
60 |
A/N |
Conditionally Required Document file name Required if no response reason code is provided Valid values:
Must comply with the following rules:
|
Response Reason Code |
1035 - 1037 |
3 |
A/N |
Conditionally Required Response Reason Code Required if no document file name is provided Valid values are a response reason code or spaces. (Refer to Chart B-3, “Reason Code List,” for valid values) |
Error Message Text |
1038 - 1187 |
150 |
A/N |
Error Messages Valid values:
Contains spaces
Error codes separated by a , (comma) (Refer to Chart B-4, “Error Code List,” for valid values)
Contains spaces |
Filler |
1188 - 1387 |
200 |
|
|
Unsolicited Push
Chart A -3 shows the record layout to make an unsolicited push of documents via the CSDES batch process.
Chart A‑3: CSDES Unsolicited Documents Batch Layout |
||||
Field Name |
Position |
Length |
A/N |
Comments |
Record Type Code |
1 - 2 |
2 |
A |
Required Type of record Must contain US (Refer to Chart B-1, “Record Type Code List,” for the definition) |
State Assigned Identifier |
3 - 102 |
100 |
A/N |
Optional Unique identifier assigned by your state for tracking or spaces Valid values:
|
State Case Identifier (Receiving) |
103 - 117 |
15 |
A/N |
Optional Case identifier for the receiving state or spaces Valid values:
Must comply with the following rules:
|
State Code (Receiving) |
118 - 119 |
2 |
A/N |
Required Receiving state’s 2-digit state code |
County Code (Receiving) |
120 - 122 |
3 |
|
Optional 3-digit code of the jurisdiction managing the case |
State Case Identifier (Providing) |
123 - 137 |
15 |
A/N |
Required Providing state’s case identifier Valid values:
Must comply with the following rules:
|
State Code (Providing) |
138 - 139 |
2 |
A/N |
Required Providing state’s 2-digit state code |
County Code (Providing) |
140 - 142 |
3 |
A/N |
Optional 3-digit code of the jurisdiction managing the case |
User Identifier |
143 - 192 |
50 |
A/N |
Optional ID of the user providing the documents or spaces Valid values:
|
Document Type Code |
193 - 195 |
3 |
A/N |
Required Document type provided (Refer to Chart B-2, “Document Type Code List,” for valid values) |
Document Period From Date |
196 - 203 |
8 |
N |
Not used for unsolicited documents Spaces |
Document Period To Date |
204 - 211 |
8 |
N |
Not used for unsolicited documents Spaces |
Most Recent Document Indicator |
212 |
1 |
A |
Not used for unsolicited documents Spaces |
Participant Last Name |
213 - 262 |
50 |
A |
Not used for unsolicited documents Spaces |
Participant First Name |
263 - 312 |
50 |
A |
Not used for unsolicited documents Spaces |
Participant SSN |
313 - 321 |
9 |
N |
Not used for unsolicited documents Spaces |
Participant Birth Date |
322 - 329 |
8 |
N |
Not used for unsolicited documents Spaces |
Custodial Party First Name |
330 - 379 |
50 |
A/N |
Optional First name of the participant for whom unsolicited documents are being provided or spaces Valid values:
|
Custodial Party Last Name |
380 - 429 |
50 |
A |
Optional Last name of the participant for whom unsolicited documents are being provided or spaces Valid values:
|
Custodial Party SSN |
430 - 438 |
9 |
N |
Optional SSN of the participant for whom unsolicited documents are being provided or spaces Valid values:
Must comply with the following rules:
|
Custodial Party Birth Date |
439 - 446 |
8 |
N |
Optional Birth date of the participant for whom unsolicited documents are being provided or spaces Valid values:
Must comply with the following rules:
|
Noncustodial Parent First Name |
447 - 496 |
50 |
A |
Optional First name of the participant for whom unsolicited documents are being provided or spaces Valid values:
|
Noncustodial Parent Last Name |
497 - 546 |
50 |
A |
Optional Last name of the participant for whom unsolicited documents are being provided or spaces Valid values:
|
Noncustodial Parent SSN |
547 - 555 |
9 |
N |
Optional SSN of the participant for whom unsolicited documents are being provided or spaces Valid values:
Must comply with the following rules:
|
Noncustodial Parent Birth Date |
556 - 563 |
8 |
N |
Optional Birth date of the participant for whom unsolicited documents are being provided or spaces Valid values:
Must comply with the following rules:
|
Putative Father First Name |
564 - 613 |
50 |
A/N |
Optional First name of the participant for whom unsolicited documents are being provided or spaces
|
Putative Father Last Name |
614 - 663 |
50 |
A/N |
Optional Last name of the participant for whom unsolicited documents are being provided or spaces Valid values:
|
Putative Father SSN |
664 - 672 |
9 |
N |
Optional SSN of the participant for whom unsolicited documents are being provided or spaces Valid values:
Must comply with the following rules:
|
Putative Father Birth Date |
673 - 680 |
8 |
N |
Optional Birth date of the participant for whom unsolicited documents are being provided or spaces Valid values:
Must comply with the following rules:
|
Foster Care Agency Name |
681 - 730 |
50 |
A/N |
Optional Agency name for which unsolicited documents are being provided or spaces Valid values:
|
Contact First Name |
731 - 780 |
50 |
A |
Optional First name of contact providing documents or spaces Valid values:
|
Contact Last Name |
781 - 830 |
50 |
A |
Optional Last name of contact providing documents or spaces Valid values:
|
Contact Phone Number |
831 - 840 |
10 |
N |
Optional Phone number of contact person or spaces Valid values:
Must comply with the following rules:
|
Contact Fax Number |
841 - 850 |
10 |
A/N |
Optional Fax number of contact person or spaces Valid values:
Must comply with the following rules:
|
Contact Email Text |
851 - 915 |
65 |
A/N |
Optional E-mail address of the caseworker submitting the request or spaces Valid values:
Must comply with the following rules:
|
OCSE Assigned Identifier |
916 - 924 |
9 |
N |
Unique identifier assigned by OCSE for tracking purposes
Contains spaces
OCSE-generated identifier (Note: Must be included in any responding transaction) |
Responding User Identifier |
925 - 974 |
50 |
A/N |
Not used for unsolicited documents Spaces |
Document File Name |
975 - 1034 |
60 |
A/N |
Required Document file name Valid values:
Must comply with the following rules:
|
Response Reason Code |
1035 - 1037 |
3 |
A/N |
Not used for unsolicited documents Spaces |
Error Message Text |
1038 - 1187 |
150 |
A/N |
Error Messages Valid values:
Contains spaces
Error codes separated by a , (comma) (Refer to Chart B-4, “Error Code List,” for valid values)
Contains spaces |
Filler |
1188 - 1387 |
200 |
|
|
OCSE Updates for CSDES Participants
Chart A -4 shows the record layout for the monthly update file OCSE sends CSDES participants, showing the participating states and the documents each state makes available for exchange.
Chart A‑4: CSDES Participating State Update File Layout |
||||
Field Name |
Position |
Length |
A/N |
Comments |
Participating State Code |
1-2 |
2 |
A/N |
The participating state’s 2-digit state code |
Document Type Code |
3-5 |
3 |
A |
Unique type code of the document (Refer to Chart B -6, “Document Type Code List,” for valid values) |
Document Type Description |
6-205 |
200 |
A/N |
Description of document type code provided (Refer to Chart B -6, “Document Type Code List,” for description) |
Filler |
206-255 |
50 |
|
|
B.Code Lists
This section contains lists of codes the CSDES application uses.
Record Type Codes
Chart B -5 shows the required values for record type for requests, responses, and unsolicited documents.
Chart B‑5: Record Type Code List |
|
Record Type Code |
Record Type Description |
SR |
Solicited request |
SP |
Solicited response |
US |
Unsolicited push |
Document Type Codes
Chart B -6 shows the valid values for document types and gives descriptions of the documents.
Chart B‑6: Document Type Code List |
|
Document Type Code |
Document Type Description |
ASF |
Administrative subpoena form |
AOP |
Affidavit of paternity |
BCT |
Birth certificate |
FRD |
Financial record |
GTR |
Genetic testing results |
MSO |
Medical support only order |
MSN |
National medical support notice |
NLF |
Notice of lien form |
NWI |
Notice to withhold income for child support |
OWI |
Order to withhold income for child support |
PCP |
Photo ID of CP |
PNP |
Photo ID of NCP |
SOR |
Support order |
AEP |
Affidavit in support of establishing paternity |
CT1 |
CSE Transmittal #1: Initial Request |
CT2 |
CSE Transmittal #2: Subsequent Actions |
CT3 |
CSE Transmittal #3: Request for Assistance/Discovery |
GTM |
General testimony |
LDS |
Locate data sheet |
NDO |
Notice of determination of controlling order |
RST |
Registration statement |
USP |
Uniform support petition |
Reason Codes
Chart B -7 shows the valid values for reason codes and descriptions of reasons for not providing a document or providing a document at a later date.
Chart B‑7: Reason Code List |
|
Reason Code |
Reason Description |
CCL |
Case closed |
DNA |
Document is not available in case |
DPO |
Document provided by other means |
FRQ |
Fee required |
III |
Insufficient identifying information |
N4D |
Non-IV-D case |
PSP |
Prohibited by state policy |
PDI |
Pending document imaging |
ROA |
Requested from outside agency |
Error Codes
Chart B -8 shows the valid values of error codes and error descriptions.
Chart B‑8: Error Code List |
|
Error Code |
Error Description |
000 |
File is empty or in an invalid format |
001 |
Record type code is empty or in an invalid format |
002 |
State-assigned identifier is in an invalid format |
003 |
Receiving state case identifier is empty or in an invalid format |
004 |
Receiving state code is empty or in an invalid format |
005 |
Receiving county code is empty or in an invalid format |
006 |
Providing state case identifier is empty or in an invalid format |
007 |
Providing state code is empty or in an invalid format |
008 |
Providing county code is empty or in an invalid format |
009 |
User identifier is in an invalid format |
010 |
Document type code is empty or an invalid code |
011 |
Document period from date is in an invalid format |
012 |
Document period to date is in an invalid format or greater than the from date |
013 |
Most recent document indicator is an invalid value |
014 |
Participant last name is in an invalid format |
015 |
Participant first name is in an invalid format |
016 |
Participant SSN is in an invalid format |
017 |
Participant birth date is in an invalid format or is not a valid date |
018 |
Custodial party first name is in an invalid format |
019 |
Custodial party last name is in an invalid format |
020 |
Custodial party SSN is in an invalid format |
021 |
Custodial party birth date is in an invalid format |
022 |
Noncustodial parent first name is in an invalid format |
023 |
Noncustodial parent last name is in an invalid format |
024 |
Noncustodial parent SSN is in an invalid format |
025 |
Noncustodial parent birth date is in an invalid format |
026 |
Putative father first name is in an invalid format |
027 |
Putative father last name is in an invalid format |
028 |
Putative father SSN is in an invalid format |
029 |
Putative father birth date is in an invalid format |
030 |
Foster care agency name is in an invalid format |
031 |
Contact first name is in an invalid format |
032 |
Contact last name is in an invalid format |
033 |
Contact phone number is in an invalid format |
034 |
Contact fax number is in an invalid format |
035 |
Contact e-mail text is in an invalid format |
036 |
OCSE-assigned identifier is invalid or empty |
037 |
Responding user identifier is invalid |
038 |
Document file name is invalid or empty |
039 |
Response reason code is invalid or empty |
040 |
State is not a participating CSDES state |
041 |
Document type is not provided by the participating state |
042 |
Document file contains a virus |
043 |
Response was already made for this request |
DM v3.1
File Type | application/msword |
File Title | CSDES Release Specifications |
Subject | Electronic Document Exchange |
Author | Office of Child Support Enforcement |
Last Modified By | DHHS |
File Modified | 2013-01-29 |
File Created | 2012-08-29 |