Form 1 CSDES Record Specs

Child Support Document Exchange System (CSDES)

CSDES_Record Specs_012913

Batch Processing

OMB: 0970-0435

Document [doc]
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Federal Parent Locator Service

Child Support Document Exchange System

Release 12-01 – Minor

August 19, 2012

Release Specifications

Version 1.1 (Revised)

August 28, 2012

Administration for Children and Families

Office of Child Support Enforcement

370 L’Enfant Promenade S.W.

Washington, DC 20447

DCN: H3-F302A.121.01


This document was prepared for the United States Department of Health and Human Services, Office of Child Support Enforcement under Contract Number HHS-N26-3999-900033I by Lockheed Martin, Information Systems & Global Solutions, Incorporated (LM IS&GS). The work was authorized in compliance with the following specific prime task order:

Delivery Order Number: HHS-P23-3201-175055W

Delivery Order Title: Child Support Document Exchange System

Document Date: August 28, 2012


A.CSDES Batch Record Layouts

CSDES has one record layout used for three separate batch processes. For ease of use, we are presenting the data elements required for the request, response, and unsolicited documents batch processes in separate layouts.

  • Chart A -1, CSDES Requests Batch Layout

  • Chart A -2, “ CSDES Responses Batch Layout

  • Chart A -3, “CSDES Unsolicited Documents Batch Layout

Note: For tracking purposes, OCSE will assign a unique identifier (position 916-924) to any record provided by OCSE. You must include this identifier on every responding transaction.

Chart A -4, “CSDES Participating State Update File Layout,” contains the layout for the OCSE monthly update on CSDES participants and documents they provide.

The layouts contain the following information:

Field Name Identifies the name of the data element

Location Identifies the position in which the element is located

Length Identifies, in bytes, the size of the element

A/N Designates the type of format that applies to the element, for example, alphanumeric

Comments Identifies whether the field is required or optional

Provides a description of what the element contains and the rules that govern the format of the data

Making Requests

Chart A -1 shows the record layout for a state requesting a document from another state via the CSDES batch process.

Chart A1: CSDES Requests Batch Layout

Field Name

Position

Length

A/N

Comments

Record Type Code

1 - 2

2

A

Required

Type of record

Must contain SR

(Refer to Chart B-1, “Record Type Code List,” for the definition)

State Assigned Identifier

3 - 102

100

A/N

Required

A unique identifier assigned by your state for tracking or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

State Case Identifier

(Requesting)

103 - 117

15

A/N

Required

Requesting state’s case identifier

Valid values:

  • Letters A-Z

  • Numbers 0-9

Must comply with the following rules:

  • Cannot contain all spaces

  • Cannot start with a leading space(s), cannot contain an embedded space(s), cannot contain all zeros

  • Cannot contain a \ (backslash)

  • Cannot contain an * (asterisk)

  • All alpha and numeric values are valid including special characters, except \ and *

State Code

(Requesting)

118 - 119

2

A/N

Required

Requesting state’s 2-digit state code

County Code

(Requesting)

120 - 122

3

A/N

Optional

3-digit code of the jurisdiction managing the case or spaces

State Case Identifier

(Responding)

123 - 137

15

A/N

Required

Responding state’s case identifier

Valid values:

  • Letters A-Z

  • Numbers 0-9

Must comply with the following rules:

  • Cannot contain all spaces

  • Cannot start with a leading space(s), cannot contain an embedded space(s), cannot contain all zeros

  • Cannot contain a \ (backslash)

  • Cannot contain an * (asterisk)

  • All alpha and numeric values are valid including special characters, except \ and *

State Code

(Responding)

138 - 139

2

A/N

Required

Responding state’s 2-digit state code

County Code

(Responding)

140 - 142

3


Optional

3-digit code of the jurisdiction managing the case

User Identifier

143 - 192

50

A/N

Optional

ID of the user making the request or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Special characters

Document Type Code

193 - 195

3

A/N

Required

Document type requested

(Refer to Chart B-2, “Document Type Code List,” for valid values)

Document Period From Date

196 - 203

8

N

Optional

Starting date for request or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

  • Cannot be less than 1900

  • Cannot be greater than Document Period To Date

Document Period To Date

204 - 211

8

N

Optional

Ending date for request or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

  • Cannot be less than 1900

  • Cannot be less than Document Period From Date

Most Recent Document Indicator

212

1

A

Optional

Valid values are Y or space

Participant Last Name

213 - 262

50

A/N

Optional

Last name of participant for request or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Participant First Name

263 - 312

50

A/N

Optional

First name of participant for request or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Participant SSN

313 - 321

9

N

Optional

SSN of participant for request or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNN

  • Cannot contain all zeros

Participant Birth Date

322 - 329

8

N

Optional

Date of birth of the participant for request or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Cannot be greater than current date

  • Format CCYYMMDD

Custodial Party First Name

330 - 379

50

A

Not used for a state request

Spaces

Custodial Party Last Name

380 - 429

50

A

Not used for a state request

Spaces

Custodial Party SSN

430 - 438

9

N

Not used for a state request

Spaces

Custodial Party Birth Date

439 - 446

8

N

Not used for a state request

Spaces

Noncustodial Parent First Name

447 - 496

50

A

Not used for a state request

Spaces

Noncustodial Parent Last Name

497 - 546

50

A

Not used for a state request

Spaces

Noncustodial Parent SSN

547 - 555

9

N

Not used for a state request

Spaces

Noncustodial Parent Birth Date

556 - 563

8

N

Not used for a state request

Spaces

Putative Father First Name

564 - 613

50

A

Not used for a state request

Spaces

Putative Father Last Name

614 - 663

50

A

Not used for a state request

Spaces

Putative Father SSN

664 - 672

9

N

Not used for a state request

Spaces

Putative Father Birth Date

673 - 680

8

N

Not used for a state request

Spaces

Foster Care Agency Name

681 - 730

50

A/N

Not used for a state request

Spaces

Contact First Name

731 - 780

50

A

Not used for a state request

Spaces

Contact Last Name

781 - 830

50

A

Not used for a state request

Spaces

Contact Phone Number

831 - 840

10

N

Not used for a state request

Spaces

Contact Fax Number

841 - 850

10

A/N

Not used for a state request

Spaces

Contact Email Text

851 - 915

65

A/N

Optional

E-mail address of the caseworker submitting the request or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Special characters: @ (“at” sign), - (hyphen), _ (underscore), . (period)

Must comply with the following rules:

  • Must contain an @

  • Last dot must be after the @

  • @ must not be the first character

  • @ must not be the last character

  • Two periods in a row are not valid

  • Last character cannot be a period

  • Yahoo, Gmail, Hotmail, and MSN cannot be entered after the @

OCSE Assigned Identifier

916 - 924

9

N

Required

Unique identifier assigned by OCSE for tracking purposes

Valid values:

  • Request file sent by a state to OCSE:

Contains spaces

  • Request file forwarded by OCSE to a state:

OCSE-generated identifier

(Note: Must be included in any responding transaction)

Responding User Identifier

925 - 974

50

A/N

Not used for a state request

Spaces

Document File Name

975 - 1034

60

A/N

Not used for a state request

Spaces

Response Reason Code

1035 - 1037

3

A/N

Not used for a state request

Spaces

Error Message Text

1038 - 1187

150

A/N

Error messages

Valid values:

  • Request file sent by state to OCSE:

Contains spaces

  • Validated request file sent by OCSE to the requesting state:

Error codes separated by , (comma)

(Refer to Chart B-4, “Error Code List,” for valid values)

  • Request file forwarded by OCSE to state:

Contains spaces

Filler

1188 - 1387

200




Responding to Requests

Chart A -2 shows the record layout for a state responding via CSDES batch to a request from another state.

Chart A2: CSDES Responses Batch Layout

Field Name

Position

Length

A/N

Comments

Record Type Code

1 - 2

2

A

Required

Type of record

Must contain SP

(Refer to Chart B-1, “Record Type Code List,” for the definition)

State Assigned Identifier

3 - 102

100

A/N

Optional

Return value received on request or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

State Case Identifier

(Requesting)

103 - 117

15

A/N

Required

Requesting state’s case identifier

Valid values:

  • Letters A-Z

  • Numbers 0-9

Must comply with the following rules:

  • Cannot contain all spaces

  • Cannot start with a leading space(s), cannot contain an embedded space(s), cannot contain all zeros

  • Cannot contain a \ (backslash)

  • Cannot contain an * (asterisk)

  • All alpha and numeric values are valid including special characters, except \ and *

State Code

(Requesting)

118 - 119

2

A/N

Required

Requesting state’s 2-digit state code

County Code

(Requesting)

120 - 122

3

A/N

Optional

3-digit code of the jurisdiction managing the case

State Case Identifier

(Responding)

123 - 137

15

A/N

Required

Responding state’s case identifier

Valid values:

  • Letters A-Z

  • Numbers 0-9

Must comply with the following rules:

  • Cannot contain all spaces

  • Cannot start with a leading space(s), cannot contain an embedded space(s), cannot contain all zeros

  • Cannot contain a \ (backslash)

  • Cannot contain an * (asterisk)

  • All alpha and numeric values are valid including special characters, except \ and *

State Code

(Responding)

138 - 139

2

A/N

Required

Responding state’s 2-digit state code

County Code

(Responding)

140 - 142

3

A/N

Optional

3-digit code of the jurisdiction managing the case

User Identifier

143 - 192

50

A/N

Optional

ID of the user making the request or spaces

Return value received on the request

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Special characters

Document Type Code

193 - 195

3

A/N

Required

Document type responded

Return value received on the request

(Refer to Chart B-2, “Document Type Code List,” for valid values)

Document Period From Date

196 - 203

8

N

Optional

Starting date for request or spaces

Return value received on the request

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

  • Cannot be less than 1900

  • Cannot be greater than Document Period To Date

Document Period To Date

204 - 211

8

N

Optional

Ending date for request or spaces

Return value received on the request

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

  • Cannot be less than 1900

  • Cannot be less than Document Period From Date

Most Recent Document Indicator

212

1

A

Optional

Valid values are Y (for most recent documents) or space

Return value received on the request

Participant Last Name

213 - 262

50

A/N

Optional

Last name of participant for request or spaces

Return value received on the request

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Participant First Name

263 - 312

50

A/N

Optional

First name of participant for request or spaces

Return value received on the request

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Participant SSN

313 - 321

9

N

Optional

SSN of participant for request or spaces

Return value received on the request

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNN

  • Cannot contain all zeros

Participant Birth Date

322 - 329

8

N

Optional

Date of birth of the participant for request or spaces

Return value received on the request

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

Custodial Party First Name

330 - 379

50

A

Not used for a state response

Spaces

Custodial Party Last Name

380 - 429

50

A

Not used for a state response

Spaces

Custodial Party SSN

430 - 438

9

N

Not used for a state response

Spaces

Custodial Party Birth Date

439 - 446

8

N

Not used for a state response

Spaces

Noncustodial Parent First Name

447 - 496

50

A

Not used for a state response

Spaces

Noncustodial Parent Last Name

497 - 546

50

A

Not used for a state response

Spaces

Noncustodial Parent SSN

547 - 555

9

N

Not used for a state response

Spaces

Noncustodial Parent Birth Date

556 - 563

8

N

Not used for a state response

Spaces

Putative Father First Name

564 - 613

50

A

Not used for a state response

Spaces

Putative Father Last Name

614 - 663

50

A

Not used for a state response

Spaces

Putative Father SSN

664 - 672

9

N

Not used for a state response

Spaces

Putative Father Birth Date

673 - 680

8

N

Not used for a state response

Spaces

Foster Care Agency Name

681 - 730

50

A/N

Not used for a state response

Spaces

Contact First Name

731 - 780

50

A

Not used for a state response

Spaces

Contact Last Name

781 - 830

50

A

Not used for a state response

Spaces

Contact Phone Number

831 - 840

10

N

Not used for a state response

Spaces

Contact Fax Number

841 - 850

10


Not used for a state response

Spaces

Contact Email Text

851 - 915

65

A/N

Optional

E-mail address of the caseworker submitting the request or spaces

  • Letters A-Z

  • Numbers 0-9

  • Special characters: @ (“at” sign), - (hyphen), _ (underscore), . (period)

Must comply with the following rules:

  • Must contain an @

  • Last dot must be after the @

  • @ must not be the first character

  • @ must not be the last character

  • Two periods in a row are not valid

  • Last character cannot be a period

  • Yahoo, Gmail, Hotmail, and MSN cannot be entered after the @

OCSE Assigned Identifier

916 - 924

9

N

Required

Unique identifier assigned by OCSE for tracking purposes

Valid values:

  • Response file sent by a state to OCSE:

OCSE-assigned identifier included by responding state

(Note: Must be included in any responding transaction)

  • Response file forwarded by OCSE to a state:

OCSE-generated identifier

Responding User Identifier

925 - 974

50

A/N

Optional

ID of user responding to the request or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Special characters

Document File Name

975 - 1034

60

A/N

Conditionally Required

Document file name

Required if no response reason code is provided

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Valid special characters: . (period), _ (underscore), - (hyphen)

Must comply with the following rules:

  • Cannot end with .exe

  • Must match the file name convention specified on your state’s CSDES State Profile Form

Response Reason Code

1035 - 1037

3

A/N

Conditionally Required

Response Reason Code

Required if no document file name is provided

Valid values are a response reason code or spaces.

(Refer to Chart B-3, “Reason Code List,” for valid values)

Error Message Text

1038 - 1187

150

A/N

Error Messages

Valid values:

  • Response file sent by state to OCSE:

Contains spaces

  • Validated response file sent by OCSE to the requesting state:

Error codes separated by a , (comma)

(Refer to Chart B-4, “Error Code List,” for valid values)

  • Response file forwarded by OCSE to state:

Contains spaces

Filler

1188 - 1387

200




Unsolicited Push

Chart A -3 shows the record layout to make an unsolicited push of documents via the CSDES batch process.

Chart A3: CSDES Unsolicited Documents Batch Layout

Field Name

Position

Length

A/N

Comments

Record Type Code

1 - 2

2

A

Required

Type of record

Must contain US

(Refer to Chart B-1, “Record Type Code List,” for the definition)

State Assigned Identifier

3 - 102

100

A/N

Optional

Unique identifier assigned by your state for tracking or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

State Case Identifier

(Receiving)

103 - 117

15

A/N

Optional

Case identifier for the receiving state or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

Must comply with the following rules:

  • Cannot start with a leading space(s), cannot contain an embedded space(s), cannot contain all zeros

  • Cannot contain a \ (backslash)

  • Cannot contain an * (asterisk)

  • All alpha and numeric values are valid including special characters, except \ and *

State Code

(Receiving)

118 - 119

2

A/N

Required

Receiving state’s 2-digit state code

County Code

(Receiving)

120 - 122

3


Optional

3-digit code of the jurisdiction managing the case

State Case Identifier

(Providing)

123 - 137

15

A/N

Required

Providing state’s case identifier

Valid values:

  • Letters A-Z

  • Numbers 0-9

Must comply with the following rules:

  • Cannot contain all spaces, if providing a case identifier

  • Cannot start with a leading space(s), cannot contain an embedded space(s), cannot contain all zeros

  • Cannot contain a \ (backslash)

  • Cannot contain an * (asterisk)

  • All alpha and numeric values are valid including special characters, except \ and *

State Code

(Providing)

138 - 139

2

A/N

Required

Providing state’s 2-digit state code

County Code

(Providing)

140 - 142

3

A/N

Optional

3-digit code of the jurisdiction managing the case

User Identifier

143 - 192

50

A/N

Optional

ID of the user providing the documents or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Special characters

Document Type Code

193 - 195

3

A/N

Required

Document type provided

(Refer to Chart B-2, “Document Type Code List,” for valid values)

Document Period From Date

196 - 203

8

N

Not used for unsolicited documents

Spaces

Document Period To Date

204 - 211

8

N

Not used for unsolicited documents

Spaces

Most Recent Document Indicator

212

1

A

Not used for unsolicited documents

Spaces

Participant Last Name

213 - 262

50

A

Not used for unsolicited documents

Spaces

Participant First Name

263 - 312

50

A

Not used for unsolicited documents

Spaces

Participant SSN

313 - 321

9

N

Not used for unsolicited documents

Spaces

Participant Birth Date

322 - 329

8

N

Not used for unsolicited documents

Spaces

Custodial Party First Name

330 - 379

50

A/N

Optional

First name of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Custodial Party Last Name

380 - 429

50

A

Optional

Last name of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Custodial Party SSN

430 - 438

9

N

Optional

SSN of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNN

  • Must not contain all zeros

Custodial Party Birth Date

439 - 446

8

N

Optional

Birth date of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

Noncustodial Parent First Name

447 - 496

50

A

Optional

First name of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Noncustodial Parent Last Name

497 - 546

50

A

Optional

Last name of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Noncustodial Parent SSN

547 - 555

9

N

Optional

SSN of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNN

  • Must not contain all zeros

Noncustodial Parent Birth Date

556 - 563

8

N

Optional

Birth date of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

Putative Father First Name

564 - 613

50

A/N

Optional

First name of the participant for whom unsolicited documents are being provided or spaces

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Putative Father Last Name

614 - 663

50

A/N

Optional

Last name of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Putative Father SSN

664 - 672

9

N

Optional

SSN of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNN

  • Cannot contain all zeros

Putative Father Birth Date

673 - 680

8

N

Optional

Birth date of the participant for whom unsolicited documents are being provided or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format CCYYMMDD

  • Cannot be greater than current date

Foster Care Agency Name

681 - 730

50

A/N

Optional

Agency name for which unsolicited documents are being provided or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Valid special characters: , (comma), . (period), - (hyphen),
    ' (apostrophe), & (ampersand)

Contact First Name

731 - 780

50

A

Optional

First name of contact providing documents or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Contact Last Name

781 - 830

50

A

Optional

Last name of contact providing documents or spaces

Valid values:

  • Letters A-Z

  • Valid special characters: , (comma), - (hyphen), ' (apostrophe)

Contact Phone Number

831 - 840

10

N

Optional

Phone number of contact person or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNNN

  • Cannot contain all zeros

Contact Fax Number

841 - 850

10

A/N

Optional

Fax number of contact person or spaces

Valid values:

  • Numbers 0-9

Must comply with the following rules:

  • Format NNNNNNNNNN

  • Cannot contain all zeros

Contact Email Text

851 - 915

65

A/N

Optional

E-mail address of the caseworker submitting the request or spaces

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Special characters: @ (“at” sign), - (hyphen), _ (underscore), . (period)

Must comply with the following rules:

  • Must contain an @

  • Last dot must be after the @

  • @ must not be the first character

  • @ must not be the last character

  • Two periods in a row are not valid

  • Last character cannot be a period

  • Yahoo, Gmail, Hotmail, and MSN cannot be entered after the @

OCSE Assigned Identifier

916 - 924

9

N

Unique identifier assigned by OCSE for tracking purposes

  • Unsolicited document sent by a state to OCSE:

Contains spaces

  • Unsolicited document forwarded by OCSE to a state:

OCSE-generated identifier

(Note: Must be included in any responding transaction)

Responding User Identifier

925 - 974

50

A/N

Not used for unsolicited documents

Spaces

Document File Name

975 - 1034

60

A/N

Required

Document file name

Valid values:

  • Letters A-Z

  • Numbers 0-9

  • Valid special characters: . (period), _ (underscore), - (hyphen)

Must comply with the following rules:

  • Cannot end with .exe

  • Must match the file naming convention specified on your state’s CSDES State Profile Form

Response Reason Code

1035 - 1037

3

A/N

Not used for unsolicited documents

Spaces

Error Message Text

1038 - 1187

150

A/N

Error Messages

Valid values:

  • Unsolicited file sent by state to OCSE:

Contains spaces

  • Validated unsolicited file sent by OCSE to the providing state:

Error codes separated by a , (comma)

(Refer to Chart B-4, “Error Code List,” for valid values)

  • Unsolicited file forwarded by OCSE to state:

Contains spaces

Filler

1188 - 1387

200





OCSE Updates for CSDES Participants

Chart A -4 shows the record layout for the monthly update file OCSE sends CSDES participants, showing the participating states and the documents each state makes available for exchange.

Chart A4: CSDES Participating State Update File Layout

Field Name

Position

Length

A/N

Comments

Participating State Code

1-2

2

A/N

The participating state’s 2-digit state code

Document Type Code

3-5

3

A

Unique type code of the document

(Refer to Chart B -6, “Document Type Code List,” for valid values)

Document Type Description

6-205

200

A/N

Description of document type code provided

(Refer to Chart B -6, “Document Type Code List,” for description)

Filler

206-255

50



B.Code Lists

This section contains lists of codes the CSDES application uses.

Record Type Codes

Chart B -5 shows the required values for record type for requests, responses, and unsolicited documents.

Chart B5: Record Type Code List

Record Type Code

Record Type Description

SR

Solicited request

SP

Solicited response

US

Unsolicited push



Document Type Codes

Chart B -6 shows the valid values for document types and gives descriptions of the documents.

Chart B6: Document Type Code List

Document Type Code

Document Type Description

ASF

Administrative subpoena form

AOP

Affidavit of paternity

BCT

Birth certificate

FRD

Financial record

GTR

Genetic testing results

MSO

Medical support only order

MSN

National medical support notice

NLF

Notice of lien form

NWI

Notice to withhold income for child support

OWI

Order to withhold income for child support

PCP

Photo ID of CP

PNP

Photo ID of NCP

SOR

Support order

AEP

Affidavit in support of establishing paternity

CT1

CSE Transmittal #1: Initial Request

CT2

CSE Transmittal #2: Subsequent Actions

CT3

CSE Transmittal #3: Request for Assistance/Discovery

GTM

General testimony

LDS

Locate data sheet

NDO

Notice of determination of controlling order

RST

Registration statement

USP

Uniform support petition


Reason Codes

Chart B -7 shows the valid values for reason codes and descriptions of reasons for not providing a document or providing a document at a later date.

Chart B7: Reason Code List

Reason Code

Reason Description

CCL

Case closed

DNA

Document is not available in case

DPO

Document provided by other means

FRQ

Fee required

III

Insufficient identifying information

N4D

Non-IV-D case

PSP

Prohibited by state policy

PDI

Pending document imaging

ROA

Requested from outside agency

Error Codes

Chart B -8 shows the valid values of error codes and error descriptions.

Chart B8: Error Code List

Error Code

Error Description

000

File is empty or in an invalid format

001

Record type code is empty or in an invalid format

002

State-assigned identifier is in an invalid format

003

Receiving state case identifier is empty or in an invalid format

004

Receiving state code is empty or in an invalid format

005

Receiving county code is empty or in an invalid format

006

Providing state case identifier is empty or in an invalid format

007

Providing state code is empty or in an invalid format

008

Providing county code is empty or in an invalid format

009

User identifier is in an invalid format

010

Document type code is empty or an invalid code

011

Document period from date is in an invalid format

012

Document period to date is in an invalid format or greater than the from date

013

Most recent document indicator is an invalid value

014

Participant last name is in an invalid format

015

Participant first name is in an invalid format

016

Participant SSN is in an invalid format

017

Participant birth date is in an invalid format or is not a valid date

018

Custodial party first name is in an invalid format

019

Custodial party last name is in an invalid format

020

Custodial party SSN is in an invalid format

021

Custodial party birth date is in an invalid format

022

Noncustodial parent first name is in an invalid format

023

Noncustodial parent last name is in an invalid format

024

Noncustodial parent SSN is in an invalid format

025

Noncustodial parent birth date is in an invalid format

026

Putative father first name is in an invalid format

027

Putative father last name is in an invalid format

028

Putative father SSN is in an invalid format

029

Putative father birth date is in an invalid format

030

Foster care agency name is in an invalid format

031

Contact first name is in an invalid format

032

Contact last name is in an invalid format

033

Contact phone number is in an invalid format

034

Contact fax number is in an invalid format

035

Contact e-mail text is in an invalid format

036

OCSE-assigned identifier is invalid or empty

037

Responding user identifier is invalid

038

Document file name is invalid or empty

039

Response reason code is invalid or empty

040

State is not a participating CSDES state

041

Document type is not provided by the participating state

042

Document file contains a virus

043

Response was already made for this request



DM v3.1

File Typeapplication/msword
File TitleCSDES Release Specifications
SubjectElectronic Document Exchange
AuthorOffice of Child Support Enforcement
Last Modified ByDHHS
File Modified2013-01-29
File Created2012-08-29

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