NCSRC Authorizer Update

U.S. Department of Education
Office of Innovation and Improvement (OII)

CHARTER SCHOOL AUTHORIZER ANNUAL UPDATE
The National Charter School Resource Center and the U.S. Department of Education’s Office of Innovation and
Improvement are updating a national database of all charter authorizers and the schools they have chartered. This data
update is designed to gather information about charter school closures and renewals for the database.
Answers to this data update and information gathered from public records will be posted at:
A http://www.charterschoolcenter.org/
Your participation in this data update is important to inform federal and state efforts to support and strengthen charter
school authorizing.
We encourage you to complete this data update online. To do so, please go to:
http://auth.charterschoolcenter.org/authorizerupdate

If you have any questions, please contact the National Charter School Resource Center at: authorizerupdate@air.org or
919-636-9193.
OMB CONTROL NUMBER: 1855-0023

Authorized Schools
Step 1, Part 1: School List and Opening Date

B

1. Please review the information below and provide any missing information in the columns as indicated. You may update the first school year of
student enrollment.
2. Please enter school status for each school.
a. If you authorize any schools that are not listed below, even if multiple schools are operating under a single charter, please add them by
clicking on the “add a school” button below.
C b. If any schools listed in the table below are not currently authorized by you and have been mistakenly listed, please indicate them in the
school status column.
D c. If any schools have been transferred to you, please indicate below by adding as a new school and indicating status as New School Authorized in
2012-13.
NOTE: This field is
required for every
school.

State School ID
School name

F

NCES ID
(12-digit)

State District ID

First school year of
student enrollment
(Example: 2005–06)

School Status:
Not under your
oversight; Closed;
New School
Authorized in 2012-13;
Existing School

E

Check here to add any schools missing from the schools list, including schools that have opened in the past year. Note: Saved information will be added to the school list in
alphabetical order.

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Step 1, Part 2: Renewal Information
G 1. We’ve pre-populated some of your information from last year. If it is incorrect, please enter correct the information.
Please check the box to confirm the information listed below is correct and you have no changes to make.

School name

Final school year
of previous
charter term, if
school is not in
its first charter
term (Example:
2010–11)

National Charter School Resource Center

H
Final school year
of current charter
term (Example:
2014–15)

Is the charter
school currently
in cautionary or
remedial status?

H
Does the school
have a provisional
charter? (i.e., a
shortened charter
term)

Is this school
closed? If so,
please complete
Step 2 for each
closed school.

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

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Step 1, Part 3: School Characteristics
1. We’ve pre-populated some of your information from last year. If incorrect, please enter correct information.

I

Please check the box to confirm the information listed below is correct and you have no changes to make.

J

School name
Is this school an
alternative school?*

If yes, describe
population served.
1=Dropout
prevention/recovery
2=Adjudicated youth
3=Homeless youth
4= Students in foster
care
5=Pregnant or
parenting teens
6=Credit recovery
7=Other (please
describe)

K
Is this a cyber or
virtual school? (All
courses must be
online. Do not
include blended or
hybrid programs.)

Was this charter
school converted
from a traditional
district school?

If this school is a
conversion, was the
school converted to
charter as part of a
school turnaround
effort?

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

Y

N

* Alternative schools are defined as: schools serving a student population in which 80 percent or more of the students belong to at least one of the following categories: former
dropouts; students at high risk of dropping out; expelled students or those at high risk of expulsion; adjudicated youth, homeless youth; youth in, or transitioning from, foster care;
pregnant or parenting teens. Alternative schools are not simply defined by serving high percentages of low-income students or English language learners.

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Step 1, Part 4: New Schools
L Please provide the information requested for new schools you have chartered in the last year. This includes schools that transferred to you. To add a
J new school, please return to Step 1, Part 1, and "add a school."

Did this school transfer to you from another authorizing
agency?

School name

M
J

Y
N
If yes, please list the date of transfer and the name of the previous
authorizer.
First School Year of your oversight: _______________________
Previous authorizer name: __________________________
Y
N
If yes, please list the date of transfer and the name of the previous
authorizer.
First School Year of your oversight: ________________________
Previous authorizer name: __________________________
Y
N
If yes, please list the date of transfer and the name of the previous
authorizer.
First School Year of your oversight: ________________________
Previous authorizer name: __________________________
Y
N
If yes, please list the date of transfer and the name of the previous
authorizer.
First School Year of your oversight: ________________________
Previous authorizer name: __________________________

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Step 2: Schools Not Under Your Oversight, Including School Closures
Please provide the following additional information for any school that is no longer under your oversight. If a school listed in Step 1 was never
authorized by you, please indicate that below and choose Option 5 in the Reason column.

School name

Reason
Check one.

1. School closed (please fill out
remaining sections to the right)
2. School moved under the oversight of
another authorizer (please list the final
school year of your oversight and the
name of the new authorizer):

N
J

Final School Year of your oversight:
____________________________
Name of new authorizer:
____________________________
3. School converted back to traditional
district school status

Closure Information
When was the What was Type of closure (Check one.)
decision made
the
to close this
effective
school?
closing
(mm/yy)
date of this
school?
(mm/yy)
1. Nonrenewal at end of
charter term
2. Revocation of charter
before end of charter term as a
result of regularly scheduled
high-stakes review process
3. Revocation of charter
before end of charter term, but
not as a result of a regularly
scheduled high-stakes review

Reason(s) for
school closure
(Please check all that apply.)

1. Academic
2. Compliance
3. Enrollment
4. Facilities
5. Financial
6. Governance
7. Other __________

4. Voluntary
closure/surrender of charter

Final School Year of your oversight:
___________________________
4. School consolidated or merged with
another charter school under your
authorization
Date of merger:
____________________________
School(s) merged with:
____________________________
5. School was never authorized by your
agency
6. Other, please explain:
___________________________

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Step 3: Cautionary or Remedial Status
Please provide the following, additional, information for any charter school that you have placed under a cautionary or remedial status in the past year.
School name

Was the action
taken as the
result of a
formal review?

If yes, what type of review?
(Please check all that apply.)

Reason for
cautionary/remedial action taken
(Please check all that apply.)

Please describe the action taken.

(Check one.)
Y

N

Y

N

1. Review to inform
renewal process

1. Academic

2. High-stakes review
outside of renewal process
3. Other, please specify:
_______________________
_______________________
_______________________
_______________________

3. Enrollment

1. Review to inform
renewal process
2. High-stakes review
outside of renewal process
3. Other, please specify:
_______________________
_______________________
_______________________
_______________________

Y

N

1. Review to inform
renewal process
2. High-stakes review
outside of renewal process
3. Other, please specify:
_______________________
_______________________
_______________________
_______________________

National Charter School Resource Center

2. Compliance
4. Facilities
5. Financial
6. Governance
7. Other
___________________
__________________________
1. Academic
2. Compliance
3. Enrollment
4. Facilities
5. Financial
6. Governance
7. Other
___________________
__________________________
1. Academic
2. Compliance
3. Enrollment
4. Facilities
5. Financial
6. Governance
7. Other
___________________
__________________________

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Step 4: Authorizer Standards and Practices/Renewal Process
P
J

1. Do you conduct high-stakes charter school reviews at any time other than during the renewal process?
(e.g., if charter terms are for fifteen years, are high-stakes reviews conducted every five years, with the possibility of closure as a result of the review?)
YES

If yes, a. When do you conduct these reviews (e.g., every five years)? ___________________________
b. Is this time period legislated by your state charter law?

Yes

No

NO

Q
J

2. In which quarter do you make most of your charter renewal decisions?

January–March

April–June

July–September

October–December

R
J

3. Do you allow automatic renewals?

O
J

4. Are all the charter schools that you authorize chartered/certified for the same length of time?

Yes

No

If yes, under what conditions? ______________________________________________________

YES

If yes, a. What is the length of charters? ___________ years
b. Is this time period legislated by your state charter law?

NO

Yes

No

If no, describe how charter length is set for charter schools that you authorize: _________________________

5. Do you use a standard renewal protocol across all schools?

Yes

No

6. How many charter applications did you receive between 7/1/11 and 6/30/12? ____________________
7. How many charter applications did you approve between 7/1/11 and 6/30/12? ___________________

8. Do you allow or require an incubation or planning period for new charter schools?
YES, we require an incubation period
YES, we allow an incubation period

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NO

9. Do any of your schools have multiple authorizers?

Yes

No

If yes, please list schools and authorizers: ____________________________________

Step 5: Is there any additional information you would like to share?
___________________________________________________________________________________________________

__________________________________________________________________________________________________

___________________________________________________________________________________________________

__________________________________________________________________________________________________

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Step 6: Contact Information
Please provide your contact information:

Name __________________________________________________________________________________
Title ____________________________________________________________________________________
Phone Number ___________________________________________________________________________
E-mail Address ___________________________________________________________________________
Backup E-mail Address (of a colleague in the charter office) ________________________________________

Thank you for your time!

If you have any questions, please contact the National Charter School Resource Center at: authorizerupdate@air.org or
919-636-9193.

National Charter School Resource Center

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