Ronald E. McNair Postbaccalaureate Achievement (McNair)

OMB Approval No: xxxx-xxxx

Expiration Date: xx/xx/20xx

<< DRAFT >> Ronald E. McNair Postbaccalaureate Achievement (McNair) Program

Annual Performance Report – Program Year 2012–13

Section I, Part 1—Project Identification/Characteristics

Certification and Warning Statements

A. Project Identification

1. PR/Award Number: [pre-populated] P217A _______________

2. Name of Grantee Institution: [pre-populated]

_________________________________________________

3. IPEDS UnitID for Grantee Institution: [pre-populated]



4. Institutional Sector [pre-populated]_______________________

5. What type of GPA scale does your institution use?

 4 point scale  5 point scale  Other

6. APR and Academic Year Reporting Periods:

6a. APR Reporting Period: [pre-populated]

_______/_______/_______

Month Day Year

6b. Date Courses Began/First Day of Classes:

_______/_______/_______

Month Day Year

C. Certification: We certify that the performance report information reported and submitted electronically on ____/____/______ is readily verifiable. The information reported is accurate and complete to the best of our knowledge.

________________________________________________ ______________________________________________

Name of Project Director (Print) Name of Certifying Official (Print)

________________________________ ____/____/______ ________________________________ ____/____/____

Signature Date Signature Date

D. Warnings: Any person who knowingly makes a false statement or misrepresentation on this report is subject to penalties which may include fines, imprisonment, or both, under the United States Criminal Code and 20 U.S.C. 1097. Further Federal funds or other benefits may be withheld under this program unless this report is completed and filed as required by existing law (20 U.S.C.) 1231a) and regulations (34 CFR 75.590 and 75.720

Authority: Public Law 104-13, as amended.

Paperwork Burden Statement: According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number.  Public reporting burden for this collection of information is estimated to average 11 hours per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.  The obligation to respond to this collection is required to obtain or retain benefit under Title IV of the Higher Education Act of 1965, as amended (Pub. Law 102-325, Sec. 402D). Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20210-4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number XXXX-XXXX. Note: Please do not return the completed application to this address.

B. Project Director and Data Entry Person Information

7. Project Director Information [pre-populated]

7a. Name of Project Director:

______________________ ___ __________________

First Name MI Last Name

7b. Telephone #: (______) ___________________________

Area Code Number Ext.

7c. Fax #: (______) _______________________________

Area Code Number

7d. Email Address:_________________________________

8. Data Entry Person Information [pre-populated]

8a. Name of Data Entry Person:

____________________ ____ _________________

First Name MI Last Name

8b. Telephone #: (______) _______________________

Area Code Number Ext.

8c. Email Address:_________________________________

Section I, Part 2—Project Services

Enter the number of participants who received the required services and permissible services. A participant may be counted only one time in each category. For example, if the number of participants served is 30, none of the eleven categories will have a number exceeding 30.

Please refer to the definitions provided in the instructions for the required services and permissible services.

Required Services	Number of participants that received the following project services
Research or Other Scholarly Activities		______
Summer Internships
Seminars
Tutoring		______
Academic Counseling		______
Admission assistance to graduate school		______
Financial aid assistance to graduate school		______
Permissible Services
Education/counseling to improve financial and economic literacy		______
Mentoring		______
Exposure to cultural events/academic programs		______
Other		______

OMB Approval No: xxxx-xxxx

Expiration Date: xx/xx/20xx

<< DRAFT >> RONALD E. MCNAIR POSTBACCALAUREATE ACHIEVEMENT (MCNAIR) PROGRAM<< DRAFT >>

2012–13 ANNUAL PERFORMANCE REPORT (APR)

SECTION II – RECORD STRUCTURE FOR PARTICIPANT LIST

A grantee must submit student records in Excel or CSV format. For information regarding your data submission, refer to the Instructions for Completing the 2012-13 Annual Performance Report (APR) specifically the Web Registration and Web Features sections. Beginning with the 2012-13 APR, the Department requires projects to submit participant records for all students served by the project who attained a bachelor’s degree for academic years (cohort years) starting in 2002-03. Furthermore, projects must retain these records on the APR data file for a period of ten (10) years.

Field #	Field Name	Database Column Name		Valid Field Content
II.A. Project Identifiers (pre-populated)
1	PR/Award Number	PR		The eleven-digit PR/Award Number can be found in Block 5 of the project’s Grant Award Notification for the reporting year.
2	Batch Year	BatchAY		2012 for Project Year 2012–13
II.B. Participant’s Personal Information (Fields #3 through #5 and field 7 cannot be updated.)
3	Social Security Number	SSN		001010001 to 999999998 Unknown = 000000000 NOTE: If providing an SSN, format it in nine digits greater than 001010001; otherwise, enter “000000000”. If using Excel, you may use dashes (e.g., 123-45-5667 or 123456789). Do not use letters. The information in this field cannot be changed in subsequent reporting periods.
4	Student’s Last Name	LastNM		0 to 9 Uppercase A to Z . (period) ’ (apostrophe) - (dash) No blanks will be accepted. NOTE: The information in this field cannot be changed in subsequent reporting periods.
5	Student’s First Name	FirstNM		0 to 9 Uppercase A to Z . (period) ’ (apostrophe) - (dash) No blanks will be accepted. NOTE: The information in this field cannot be changed in subsequent reporting periods.
6	Student’s Middle Initial	MI		Uppercase A to Z Blank = No response
7	Student’s Date of Birth	DOB		Participant’s date of birth is: Format is MM/DD/CCYY MM = 01–12 DD = 01–31 YYYY = 1900 – 1998 00/00/0000 = Unknown NOTE: The information in this field cannot be changed in subsequent reporting periods.
II.C. Participant’s Demographic Information
8	Gender	GenderCD		Participant’s gender is: 1 = Male 2 = Female 0 = Unknown
9	Ethnicity—Hispanic/ Latino	Hispanic		Participant is identified as Hispanic/Latino? 1 = Yes 2 = No 0 = Unknown Hispanic/Latino refers to a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
Provide race information for every participant, ethnicity notwithstanding.
10	Race—American Indian/Alaskan Native	AmIndAK		Participant is identified as American Indian/Alaskan Native? 1 = Yes 2 = No 0 = Unknown American Indian/Alaskan Native refers to a person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.
11	Race—Asian	Asian		Participant is identified as Asian? 1 = Yes 2 = No 0 = Unknown Asian refers to a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
12	Race—Black or African American	BlackAfrAm		Participant is identified as Black or African American? 1 = Yes 2 = No 0 = Unknown Black or African American refers to a person having origins in any of the black racial groups of Africa. Terms such as "Haitian" or "Negro" can be used in addition to "Black or African American."
13	Race—White	White		Participant is identified as White? 1 = Yes 2 = No 0 = Unknown White refers to a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
14	Race—Native Hawaiian or Other Pacific Islander	HIPacIslndr		Participant is identified as Native Hawaiian or Other Pacific Islander? 1 = Yes 2 = No 0 = Unknown Native Hawaiian or Other Pacific Islander refers to a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
II.D. Participant’s Eligibility Status Information
15	Low-income	EligLowInc		Is the participant low-income? 1 = Yes 2 = No 0 = Unknown
16	First-generation	EligFirstGen		Is the participant a first-generation college student? 1 = Yes 2 = No 0 = Unknown
17	Under-represented racial/ethnic group	EligUnderrep		Is the Participant from a group underrepresented in graduate education? 1 = Yes 2 = No 0 = Unknown NOTE: The following ethnic and racial groups are currently underrepresented in graduate education: Black (non-Hispanic), Hispanic, American Indian/Alaskan Native, and Native Hawaiian or other Pacific Islander.
II.E. Participant’s Enrollment Status Information
18	First Postsecondary Education Enrollment Date	FirstEnrollDT		Participant’s date of first enrollment in postsecondary education is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2013 00/00/0000 = Unknown NOTE: Enter participant’s date of first enrollment in postsecondary education. The first postsecondary enrollment date is the first date a participant enrolled in a program of postsecondary education. For participants who stopped-out for a period of time and subsequently re-enrolled, enter the date the participant first enrolled in postsecondary education. Please note that this date does not include the date a participant enrolled in a high school bridge-to-college program, dual enrollment program or the first enrollment date a participant took college courses while enrolled in high school.
19	Attended Community College/2-Year Institution	AttCommColl		Did the participant attend a community college/2-year institution? 1 = Yes 2 = No 0 = Unknown Select whether or not a participant attended a community college and/or a 2-year institution following high school graduation or following receipt of a GED. Once reported, you should not have to update in subsequent reporting periods.
20	Project Entry Date	ProjEntryDT		Participant’s date of first project service is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2013 00/00/0000 = Unknown NOTE: Once reported, you should not have to update in subsequent reporting periods.
21	Grade Level at Project Entry	EnterGradeLV		Participant’s college grade level at entry into the project is: 1 = 1st yr., never attended 2 = 1st yr., attended before 3 = 2nd yr./sophomore 4 = 3rd yr./junior 5 = 4th yr./senior 6 = 5th yr./other undergraduate 0 = Unknown NOTE: Use options 3, 4, 5, and 6 only for students who had the required number of credits and GPA to be classified at the institution at the time of project entry as sophomore, junior, senior, and other undergraduate, respectively. Once reported, you should not have to update in subsequent reporting periods.
22	Participant Status (during academic year being reported)	PartCD		Participant is a: 1 = New Participant 2 = Continuing Participant 3 = Prior-Year Participant 4 = Prior-Year Participant, Deceased Notes: A new participant is an individual who was served by the project for the first time in the 2012-13 reporting period. A continuing participant is an individual who was served by the project for the first time in any prior reporting period and also received services in the 2012–13 reporting period. A prior-year participant is an individual served by the project in any prior reporting period but did not receive services in the 2012-13 reporting period. A prior-year participant who is deceased is an individual served by the project in any prior reporting period but is now deceased.
23	Enrollment Status (during academic year being reported)	EnrollCD		Participant’s enrollment status is: 1 = Enrolled 2 = Not Enrolled 0 = Unknown NOTE: Provide this information for both undergraduate and graduate students.
24	Project Participation (during academic year being reported)	ProjPart		Participated during: 1 = Full academic year (both semesters or three quarters) 2 = Part of academic year (one semester or one or two quarters) 3 = Summer only 4 = Full academic year and summer 5 = Part of academic year and summer 9 = Not applicable – prior-year participant NOTE: Complete this field for new and continuing students. Select “9” for prior-year participants.
25	Funding Source (during academic year being reported)	FundSource		Types of funds used to support this participant during the reporting year are: 1 = Federal funds only 2 = Partially supported with non-federal funds 9 = Not applicable (Prior-year participant) 0 = Unknown NOTE: Complete this field for new and continuing students. Select “9” for prior-year participants.
II.F. Participant’s Academic and Degree Status
26	STEM Major (at time of project entry)	STEM		Participant’s major is in: 1 = Math/Computer/Sciences/Engineering/Technologies (“hard sciences”) 2 = Social/behavioral sciences 3 = Undeclared major 4 = Non-STEM field 9 = Not applicable, prior year participant 0 = Unknown Note: For participants that were served in this reporting period, select the participant’s major field of study at the time of project entry. For assistance and guidance, refer to the “Definitions That Apply” as well as the Main Field of Study List in the instructions. For prior year participants, select option 9. Once reported, you should not have to update in subsequent reporting periods.
27	Bachelor’s Degree (or equivalent)	BADegree		Did the participant earn a bachelor’s degree or equivalent of a bachelor’s degree? 1 = Yes 2 = No 0 = Unknown NOTE: If you verified that the participant received a bachelor’s degree during the McNair Tier 1A student verification process, you must select “Yes”. Also, select “Yes” if the participant earned a bachelor’s degree (or equivalent) in this reporting period (i.e., 2012-13 academic year). Once you respond “Yes”, do not update it in subsequent reporting periods.
28	Date of Bachelor’s Degree (or equivalent)	BADegreeDate		Date participant earned bachelor’s degree is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2013 99/99/9999 = No bachelor’s earned yet 00/00/0000 = Unknown NOTE: Once you provide the date, do not update it in subsequent reporting periods.
29	Graduating Cohort Year of Bachelor’s Degree	BADegCohortYr		Graduating cohort year the participant earned their bachelor’s degree is: 1 = Prior to 2002-03 2 = 2002-03 3 = 2003-04 4 = 2004-05 5 = 2005-06 6 = 2006-07 7 = 2007-08 8 = 2008-09 9 = 2009-10 10 = 2010-11 11 = 2011-12 12 = 2012-13 99 = No first bachelor’s degree earned yet NOTE: Select option 12 (2013-13) if the participant earned a bachelor’s degree in this reporting period. The graduating cohort year of the bachelor’s degree should align with field #27, Bachelor’s Degree (or equivalent), and field #28, Date of Bachelor’s Degree. For example, if the participant earned a bachelor’s degree on May 15, 2006, then the participant’s bachelor’s degree cohort year is option 5 (2005-06), field #27 is option 1 (Yes), and field #28 is 05/15/2006. Refer to your McNair Tier 1A file for additional information. Once the cohort year is established, it cannot be changed in subsequent reporting periods.
30	Main field of Study (Bachelor’s Degree Earned)	BAMainField		Participant whose has earned a bachelor’s degree (or equivalent) main field of study is:  001 = Not applicable, participant has not received bachelor’s degree 000 = Unknown NOTE: Use the Main Field of Study List located in the instructions and provide the three-digit code for the main field of study for a participant who has EARNED a bachelor’s degree or equivalent of a bachelor’s degree. If the participant is a graduate student or they have earned a doctorate degree, provide the main of field of study for their undergraduate (bachelor’s) degree. For those participants with double majors, the project can use its discretion in selecting the main field of study. If the participant has not earned a bachelor’s degree, enter “001”. If you do not know the participant’s undergraduate main field of study, enter “000”. Once reported, do not update in subsequent reporting periods.
31	Cumulative GPA (upon graduation with a bachelor’s degree)	CumGPA		Participant’s cumulative GPA upon graduation with a bachelor’s degree is: 0.001 to 5.000 9.999 = Not applicable, participant has not received bachelor’s degree 0.000 = Unknown NOTE: Provide cumulative GPA for all McNair participants who have graduated with a bachelor’s degree. If you do not know the participant’s GPA, enter “0.000”. Once reported, you should not have to update in subsequent reporting periods.
II.G. Research or Other Scholarly Activities For fields 32, 33, and 34 research or other scholarly activities means an educational activity that meets all of the following criteria: is more rigorous than is typically available to undergraduates in a classroom setting, is definitive in its start and end dates, contains appropriate benchmarks for completion of various components; and is conducted under the guidance of the an appropriate faculty member with experience in the relevant discipline.
32	Research (2012–13 academic year)	Research		To what extent did the student participate in a research activity? 1 = Participated in research but did not complete all of the components of the research activity 2 = Participated and completed all of the components of the research activity 3 = Did not participate in research 99 = Prior-year participant 0 = Unknown
33	Other Scholarly Activity (2012–13 academic year)	OthSchlAct		To what extent did the student participate in a scholarly activity? 1 = Participated in scholarly activity but did not complete all of the components of the scholarly activity 2 = Participated and completed all of the components of the scholarly activity 3 = Did not participate in scholarly activity 99 = Prior-year participant 0 = Unknown
34	McNair Research Internship (2012–13 academic year)	MCNRsrchIntern		To what extent did the student participate in a McNair research internship activity? 1 = Participated in a McNair research internship activity but did not complete all of the components of the McNair research internship activity 2 = Participated and completed all of the components of the McNair research internship activity 3 = Did not participate in a McNair research internship activity 99 = Prior-year participant 0 = Unknown
II.H. Participant’s Graduate School Information
35	Graduate School Admissions Test (Bachelor’s Degree Earned)		GradAdmTest	Did the participant complete a graduate school admissions test? 1 = Yes, prior to the attainment of a bachelor’s degree 2 = No 99 = Not applicable (For participants who were not required to take a graduate admissions test or have not yet earned a bachelor’s degree.) 0 = Unknown NOTE: Select “Yes” only if the participant has earned a bachelor’s degree and has taken a graduate admissions test. If you do not know if the participant has taken a graduate admissions test, select “0” (Unknown). If a participant has taken multiple admissions, only report it at the time the participant earned their bachelor’s degree. Once reported, you should not have to update in subsequent reporting periods.
36	Date of First Graduate School Enrollment		FirstGradEnrollDT	Graduate student’s first enrollment date in graduate school is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2013 99/99/9999 = Has not yet enrolled in graduate school 00/00/0000 = Unknown NOTE: Once reported, you should not have to update in subsequent reporting periods.
37	Graduate Institution First Attended		GradIPEDSID	Participant’s NCES IPEDS ID of the graduate institution first attended is:  888888 = Not applicable, participant has not completed undergraduate studies or has completed undergraduate studies but did not enroll in graduate school 000000 = Unknown Provide the six-digit postsecondary institution NCES IPEDS ID for graduate institution first attended. Enter “888888” if the participant has not completed undergraduate studies or has completed their studies but did not enroll in graduate school. If you do not know the participant’s graduate institution first attended, enter “000000”. Once reported, you should not have to update in subsequent reporting periods. You can obtain the IPEDS ID from the following web site: http://nces.ed.gov/globallocator.
38	Graduate School Enrollment Status (at the beginning of the 2013–14 academic year)		GradEnrollStatus	Participant’s graduate enrollment status in the Fall of the 2013-14 academic year is: 1 = Enrolled in a post-baccalaureate degree program (for participants who received a bachelor’s degree or equivalent in this reporting period) 2 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in this reporting period) 3 = Did not enroll in a postbaccalaureate degree program (for participants who received a bachelor’s degree or equivalent in this reporting period but enrolled in competitive programs or activities such as Fulbright, AmeriCorps, Teach Abroad, etc.) 4 = Other (for students who did not receive a bachelor’s degree or equivalent in this reporting period) 0 = Unknown Select option #1 if the student received a bachelor’s degree (or equivalent) in this reporting period and enrolled in a post baccalaureate degree program in the Fall term of the next academic year. Select option #2 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in a post baccalaureate degree program in the Fall term of the next academic year. Select option #3 if the student received a bachelor’s degree (or equivalent) in this reporting period but did not enroll in a post baccalaureate degree program in the Fall term of the next academic year because they enrolled/participated in competitive programs or activities such as Fullbright, AmeriCorps, Teach Abroad, etc.) Select option #4 if the student did not receive a bachelor’s degree (or equivalent) in this reporting period or received a bachelor’s degree (or equivalent) in a previous reporting period. NOTE: You must update this field in subsequent reporting periods.
39	First-Year Graduate Student Persistence Status (at the beginning of the 2013–14 academic year)		1stYrGradPersistStatus	Graduate enrollment status at the beginning of the 2013-14 academic year for first-year graduate student is: 1 = Still enrolled in a post-baccalaureate degree program (for participants who were 1st year graduate students in this reporting period) 2 = No longer enrolled in a post-baccalaureate degree program (for participants who were 1st year graduate students in this reporting period) 3 = No longer enrolled in a post-baccalaureate degree program (for participants who were 1st year graduate students in this reporting period but did not enroll in graduate school in 2013-14 because the participant completed an accelerated graduate program) 4 = Other (for students who were not first-year graduate students in this reporting period) 0 = Unknown Select option #1 if the participant was a first-year graduate student in this reporting period and was still enrolled in a post-baccalaureate degree program at the beginning of the 2013-14 academic year. Select option #2 if the participant was a first-year graduate student in this reporting period and was not enrolled in a post-baccalaureate degree program at the beginning of the 2013-14 academic year. Select option #3 if the participant was a first-year graduate student in this reporting period and was not enrolled in a post-baccalaureate degree program at the beginning of the 2013-14 academic year because the participant completed an accelerated graduate program. Select option #4 if the participant was not a first-year graduate student in this reporting period. NOTE: You must update this field in subsequent reporting periods.
40	Current Year of Graduate Study (during academic year reported)		YRGradStudy	Participant’s current year of graduate study is: 1 = 1st yr. graduate/professional including those who received program services as undergraduate during the reporting year 2 = 2nd yr. graduate/ professional 3 = 3rd yr. graduate/professional 4 = Beyond 3rd yr. graduate/professional program 5 = Other 99 = Not enrolled in a graduate degree program during the academic year being reported including all undergraduate students who are not enrolled in graduate school in this reporting period 0 = Unknown
41	Graduate Student’s Main Field of Study (at time of entrance)		GradStudField	Graduate student’s main field of study at time of entry into graduate school is:  001 = Not applicable, participant has not received bachelor’s degree 000 = Unknown NOTE: Using the Main Field of Study List provided in the instructions, enter the three-digit code for the main field of study at the time the participant entered graduate school. If the participant has not earned a bachelor’s degree enter “001”. If you do not know the participant’s main field of study at time of entry into graduate school, enter “000”. Also enter “000” if the participant earned a bachelor’s degree but did not enter graduate school. Once reported, you should not have to update in subsequent reporting periods.
42	Graduate Assistantships (For 1st year graduate students only)		1stGradAsstshp	What type of assistantship did the first-year graduate student receive in this reporting period? 1 = Teaching Assistantship 2 = Research Assistantship 3 = Other 4 = No Assistantship 99 = Not applicable, participant is not a first year graduate student 0 = Unknown NOTE: If the participant is not a first year graduate student in this reporting period (e.g., undergraduate, 2nd year graduate, etc.), select option 99.
43	Reason Left Graduate School		ReaLftGradSch	Reason participant left graduate school is: 1 = Academic Problems 2 = Change in family status 3 = Change in program 4 = Scheduling or availability 5 = Military obligation 6 = Job, needed to work or other financial reasons 7 = Taking time off 8 = Personal/health problems other than financial 9 = Pursue other interests 10 = Complete graduate program requirements (e.g., required for doctoral program admission) 11 = Attained Master’s degree and did not enroll in doctoral degree program 12 = Student is deceased 13 = Other 77 = Not applicable, undergraduate student or never enrolled in graduate school 88 = Not applicable, still enrolled in graduate school 99 = Not applicable, completed doctoral degree program 0 = Unknown NOTE: Select option 10 if the participant left graduate school because they needed to complete program requirements such as a requirement for doctorate program admission, gain work experience, etc. Once you report a reason the participant left graduate school, only update the field if in a subsequent reporting period the participant re-enrolls in graduate school; otherwise, do not update this field.
44	Highest Graduate Degree Earned (by the end of the academic year)		GradDegreeCD	Participant’s highest graduate degree earned to date, by the end of the academic year is: 1 = Master’s Degree 2 = Doctor of Philosophy (Ph.D.) 3 = Doctor of Education (Ed.D) 4 = Other research intensive doctorate degree (e.g., DEng, DSc, DNSc, DPH, etc.) 5 = Other non-research doctorate degree (e.g., DM, DRec, DSM, etc.) 6 = First-professional Degree (e.g., PsyD, Law, Medicine, Dentistry, Optometry, Veterinary medicine, Osteopathic medicine, Theology, etc.) 99 = Not applicable, no bachelor’s/no graduate degree earned 0 = Unknown NOTE: Select the option that indicates the highest graduate degree obtained by the end of the academic year. Do not update this information in subsequent reporting period unless a new or more advanced degree has been earned. Select option 4 only if the doctorate degree was in a research-intensive program. For a list of research doctoral degrees recognized by the Survey of Earned Doctorates, please click: http://www.nsf.gov/statistics/sed/2011/pdf/taba1.pdf. If you are not certain about whether the doctorate is research-based, please contact the institution whether the doctorate was granted (e.g., Dean of Graduate Studies). If the participant has neither earned a bachelor or graduate degree, select option 99. If a participant for whom you are required to provide information earned a professional degree and subsequently earned a research-intensive doctorate degree, select the type of doctorate earned. Once the doctorate degree has been provided (i.e., option 2, 3, or 4), do not change the response in subsequent reporting periods.
45	Date Highest Graduate Degree Earned		HiGradDegDate	Date participant earn highest graduate degree is: Format is MM/DD/YYYY MM = 01–12 DD = 01–31 YYYY = 1900 - 2013 99/99/9999 = No graduate degree earned 00/00/0000 = Unknown NOTE: Repeat the same date until a new and more advanced degree is earned. If you do not know the complete date, use 15 for the day and use your best estimate for the month. If no graduate degree has been earned including those who have earned a bachelor’s degree only, enter 99/99/9999. Once the doctorate degree date has been provided, do not change the date in subsequent reporting periods.
46	Institution Where Doctorate was Earned		GradDocIPEDSID	NCES IPEDS ID where the participant earned their doctorate is:  999999 = Not applicable, has not completed undergraduate/graduate studies, completed undergraduate/graduate studies but did not or has not yet earned a research intensive doctorate degree or earned a professional degree. 000000 = Unknown NOTE: If you selected option 2, 3, 4, or 5 in field 44, enter the six-digit postsecondary institution NCES IPEDS ID where the doctorate degree was earned. You can obtain the NCES IPEDS ID from the following web site: http://nces.ed.gov/globallocator/. If you selected option 1 or 6, in field 44, enter 999999. If the student earned a doctorate and you do not know the institution where the doctorate was earned, enter “000000”. Once reported, you should not have to update in subsequent reporting periods.
47	Doctorate Recipient’s Employment Activity		DocRecpEmpAct	Doctorate recipient primarily employed in a: 1 = Teaching activity 2 = Research activity 3 = Both teaching and research activity 4 = Other Activity 88 = Not applicable, participant earned doctorate but is not currently employed 99 = Not applicable, participant has not earned a doctorate degree 0 = Unknown NOTE: For participants who earned a first professional degree (e.g., MD, JD, DDS, etc.), select option “99”. A teaching or research activity, although oftentimes will be at a university setting, it does not necessarily have to occur in this type of setting (e.g., National Institutes of Health (NIH), Centers for Disease Control and Prevention (CDC), private industry, etc. Once reported, you should not have to update in subsequent reporting periods.
II.I. Participant’s Name Change
48	Student’s Name Change—Optional (Full Name)		FullNameChange	If the participant changed their name and you need this information to assist you in further tracking the participant, please enter the participant’s full name (i.e., first and last name). If the participant’s name is the same as provided in fields 4 and 5, you may leave this field blank. Examples of how to enter a participant’s full name: John Doe, John D. Doe; Dr. John Doe; Jane Doe-John; John Doe II; John Doe, Jr. Note: The information in this field can be changed in subsequent reporting periods.

Note to data collector: When you collect this information from students or parents, please make sure that you inform them why they are being asked to provide Social Security numbers. Please see Privacy Act statement below.

PRIVACY ACT

In accordance with the Privacy Act of 1974 (Public Law No. 93-579, 5 U.S.C. 552a), you are hereby notified that the Department of Education is authorized to collect information to implement the Ronald E. McNair Postbaccalaureate Achievement (McNair) Program under Title IV of the Higher Education Act of 1965, as amended (Pub. Law 102-325, Sec. 402E). In accordance with this authority, the Department receives and maintains personal information on participants in the McNair program. The principal purpose for collecting this information is to administer the program, including tracking and evaluating participant progress. Providing the information on this form, including a social security number (SSN) is voluntary; failure to disclose an SSN will not result in the denial of any right, benefit or privilege to which the participant is entitled. The information that is collected on this form will be retained in the program files and may be released to other Department officials in the performance of their official duties.