DoD Instruction 5410.19

Department of Defense

INSTRUCTION
NUMBER 5410.19
November 13, 2001

ASD(PA)

SUBJECT: Public Affairs Community Relations Policy Implementation
References: (a) DoD Instruction 5410.19, "Armed Forces Community Relations," July
19, 1979 (hereby canceled)
(b) DoD Directive 5122.5, "Assistant Secretary of Defense for Public
Affairs (ASD(PA))," September 27, 2000
(c) DoD Directive 5410.18, "Public Affairs Community Relations Policy,"
November 20, 2001
(d) DoD 5500.7-R, "Joint Ethics Regulation (JER)," August 1993
(e) through (ab), see enclosure 1
1. REISSUANCE AND PURPOSE
This Instruction:
1.1. Cancels reference (a), and implements references (b) and (c).
1.2. Implements policy, delineates command relationships for community relations
activities and procedures, and prescribes procedures under reference (c) on the conduct
of public affairs community relations (hereafter referred to as "community relations")
activities and programs throughout the Department of Defense.
2. APPLICABILITY AND SCOPE
This Instruction:
2.1. Applies to the Office of the Secretary of Defense, the Military Departments,
the Chairman of the Joint Chiefs of Staff, the Combatant Commands, the Office of the
Inspector General of the Department of Defense, and the Defense Agencies, the DoD

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DODI 5410.19, Nov. 13, 2001

Field Activities, and all other organizational entities within the Department of Defense
(hereafter referred to collectively as "the DoD Components").
2.2. Encompasses all DoD community relations activities regardless of name,
activity, or sponsorship.
2.3. Provides implementation guidance on aircraft flyovers, including the missing
man formation, at memorial or funeral services in honor of rated and/or designated
active duty aviation personnel and dignitaries of the Armed Forces or the Federal
Government, as delegated to the Military Services by the Assistant Secretary of Defense
for Public Affairs (ASD(PA)). See subparagraph 4.3.6.7. of DoD Directive 5410.18
(reference (c)) for specific policy guidance.
2.4. Does not apply to voluntary participation in community and civic activities by
DoD personnel when they participate in a personal capacity in an off-duty status. See
DoD 5500.7-R (reference (d)) for additional guidance regarding off-duty or personal
capacity activities.
2.5. Does not apply to aerial demonstrations or air shows designed to promote the
sale of weapons systems or other defense articles. See subparagraphs 4.14.15. and
4.14.16. of reference (c), for specific guidance.
2.5.1. Leases and demonstrations of military aircraft and equipment to
promote the sale of DoD articles are not considered community relations activities.
(See DoD Directive 7230.8, reference (e).)
2.5.2. Direct DoD participation in foreign air shows and any trade exhibitions
that are held to promote the sale of DoD articles is governed by Section 113 of 10
U.S.C., note, "Limitation on Support for United States Contractors Selling Arms
Overseas," (reference (e)).1 Section 113, note, of reference (e) requires the Secretary
of Defense to make a determination that DoD participation in such an event is in the
national interest. Reference (e) also requires a report to Congress at least 45 days
before the opening of any foreign air show or any trade exhibition that is held to
promote the sale of DoD articles.

_________________________
1

National Defense Authorization Act of 1993, 1082, Section 113 of 10 U.S.C.A., note (West Supplement 1998)
("Limitation of Support for United States Contractors Selling Arms Overseas," page 52).

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DODI 5410.19, Nov. 13, 2001

3. DEFINITIONS
Terms used in this Instruction are defined in enclosure 2.
4. POLICY
It is DoD policy under DoD Directives 5122.5 and 5410.18 (references (b) and (c)) that
community relations programs be established and that command relationships be
delineated throughout the Department of Defense for conducting community relations
activities and programs. That policy established that fostering and furthering good
relations with communities at home and abroad is in the best interest of the Department
of Defense. The Department of Defense and the Military Services are public
institutions. They belong to the American people and exist to serve them. DoD
facilities and personnel are located in every State and numerous countries overseas.
American communities are the source of most DoD personnel recruitment and materiel
procurement. Well-planned community relations programs help earn public support and
understanding of operations, missions, and requirements of the Military Services. No
charges or fees resulting in an increase in military funding above that allocated by
Congress shall be imposed by the military installation or its agents for admission,
parking, or viewing community relations activities. A principal goal of all community
relations activity is to increase understanding of U.S. defense posture and capabilities by
increasing public exposure to, and understanding of, military personnel, facilities,
equipment, and programs. See paragraph 6.7., below, for policy implementation
guidelines.
5. RESPONSIBILITIES
5.1. The Assistant Secretary of Defense for Public Affairs, pursuant to DoD
Directive 5122.5 (reference (b)), shall:
5.1.1. Act for the Secretary of Defense in implementing DoD Directive
5410.18 (reference (c)).
5.1.2. Act for the Secretary of Defense as the designated authority for
granting exceptions to the policies in reference (c), and to the procedures in this
Instruction.
5.1.3. Act for the Secretary of Defense as the designated "DoD point of
contact" at the seat of Government with the other Federal Government organizations in
community relations matters.

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DODI 5410.19, Nov. 13, 2001

5.1.4. Establish policy implementation and approve all requests for Military
Services community relations participation, except as delegated, in support of or
involving the following:
5.1.4.1. National or international events in the United States and U.S.
territories, including Presidential Inaugurations, the International Olympics, Special and
Paralympics, sports events such as post-season bowl games and the World Series, and
nationally broadcast programs.
5.1.4.2. Events or programs outside the 50 United States and the U.S.
territories likely to draw interest from or affect an area beyond a Combatant Command
area of responsibility, or which require assistance from outside the command area.
5.1.4.3. More than one DoD Component (e.g., two Commanders of
Combatant Commands; two Military Services; the Commander of a Combatant
Command, and one Military Service), except in the case of routine local coordination of
activities between local commands, which may be approved locally.
5.1.4.4. Other Federal Government Agencies, including requests in
support of events sponsored by the Members of Congress. The Combatant Commands
with specific geographic responsibilities may approve inter-Agency cooperation in their
areas of operation.
5.1.4.5. Public events in the National Capital Region (NCR), except
speaking engagements under guidelines in enclosure 4.
5.1.4.5.1. The Military District of Washington acts for the Assistant
Secretary of Defense for Public Affairs (ASD(PA)) as the DoD coordinator for
approval of musical and ceremonial support within the NCR except for requests from
the Members of Congress and requests for exceptions to policy implementation that are
approved by the ASD(PA).
5.1.4.5.2. The ASD(PA) shall be the final authority in all policy
implementation matters on DoD involvement in community relations activities in the
NCR.
5.1.4.6. Other special or one-time events, as determined by the ASD(PA).

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DODI 5410.19, Nov. 13, 2001

5.1.5. Act as the principal point of contact in the Department of Defense for
liaison between the Department of Defense and the national headquarters and
Washington, DC, chapter offices of national organizations, associations, and other
national non-Governmental organizations, except for the following:
5.1.5.1. The Military Services shall be principal points of contact with
respective single-Military Service-affiliated organizations. (See subparagraph 5.4.2.,
below.)
5.1.5.2. The DoD Components may respond directly to requests for
Component-unique information or speakers by national organizations.
5.1.5.3. Local commanders may deal directly with local and regional
chapters of national organizations.
5.1.6. Provide information to national organizations, including business,
veterans, and industry groups, and coordinate requests from those groups for
participation by DoD personnel in conferences and seminars, and the commercial use of
DoD materiel, uniforms, and insignia, in accordance with DoD 5500.7-R and DoD
Instruction 5410.20 (references (d) and (g)), and based on statutory limitations as
specified in 10 U.S.C. 771-772, 18 U.S.C. 702, and 32 CFR 53 (references (f), (h), and
(i)).
5.1.7. Coordinate with the other Assistant Secretaries of Defense who have
responsibility for programs with significant impact in the civilian domain (e.g.,
recruiting, base closures, equal opportunity, and Military Services participation in sports
events).
5.1.8. Designate a DoD coordinator or a DoD Executive Agent to promote
community relations events or activities, such as Presidential Inaugurations, in which
more than one Military Service is involved or as other circumstances warrant or require.
5.1.9. Establish regional sites and issue specific guidance to promote Armed
Forces Day and Veterans Day. (See enclosure 7.)
5.1.10. Act as sole approving authority for the movement of bands, exhibits,
or other resources to be used for community relations purposes from the United States
to overseas areas.
5.1.11. Plan and conduct the Joint Civilian Orientation Conference (JCOC) of
the Secretary of Defense, as described in enclosure 6.
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DODI 5410.19, Nov. 13, 2001

5.1.12. Conduct programs at the Pentagon, such as tours and briefings, that
help explain to various international and national communities the missions, operations,
and requirements of the Department of Defense and the DoD Components.
5.1.13. Oversee the implementation of 10 U.S.C. 2548 (reference (f)), which
authorizes the Secretaries of the Military Departments to provide certain support to the
annual convention or conference of a national military association. (See enclosure 10.)
5.1.14. Oversee the implementation of Sections 3634, 6223, and 8634 of
reference (f), which authorize the Military Services' bands, designated "special bands"
(concert bands) by their parent Military Services, to produce recordings for commercial
sale.
5.2. The Commanders of the Combatant Commands assigned responsibility for
specific overseas operational theaters (e.g., the Commander in Chief, United States
European Command, or the Commander in Chief, United States Pacific Command) shall:
5.2.1. Carry out community relations activities, in accordance with DoD
Directive 5410.18 (reference (c)) and this Instruction, in overseas areas for which they
have command responsibility. Plans for community relations activities in foreign
countries shall be coordinated with the applicable U.S. Embassies, in accordance with
pertinent country team plans. (See paragraph E2.1.42., "Overseas Area," in enclosure 2.)
5.2.2. Act for the Secretary of Defense in implementing reference (c) and this
Instruction in their geographic areas of responsibility.
5.2.3. Provide policy implementation direction and guidance for community
relations activities in their respective overseas areas for which they have command
responsibility, consistent with the policy implementation guidance in reference (c) and
in this Instruction.
5.2.4. Provide for the inclusion of necessary programing, budget estimates,
and financing programs in the plans of the applicable Military Department.
5.3. The Commanders of the Combatant Commands not assigned responsibility for
specific overseas operational theaters, consistent with reference (c) and this Instruction,
shall execute community relations activities in their areas of responsibility not
otherwise reserved or assigned in paragraphs 5.1., 5.2., and 5.4. of reference (c) and this
Instruction.

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DODI 5410.19, Nov. 13, 2001

5.4. The Secretaries of the Military Departments, in their respective areas of
responsibility and consistent with reference (c) and this Instruction, shall:
5.4.1. Execute community relations activities and approve participation of the
Military Services in public events in areas of responsibility not otherwise reserved or
assigned in paragraphs 5.1. and 5.2., of reference (c) and above (that authority may be
further delegated).
5.4.2. Conduct direct liaison with private organizations representing specific
interests of their respective Military Services, such as the Association of the U.S. Army,
the Navy League of the United States, the Marine Corps League, and the Air Force
Association of the United States, in accordance with DoD 5500.7-R, DoD Directive
5500.7, and DoD Instruction 5410.20 (references (d), (j), and (g)).
5.4.3. Approve authorized aerial support including demonstrations, flyovers,
and static displays (see enclosure 2) by aircraft of their Military Service, including the
DoD aerial demonstration teams. (See enclosure 3.)
5.4.4. Authorize local cross-border community relations activities by military
installations adjacent to the U.S.-Canadian or U.S.-Mexican borders, after proper
coordination with applicable U.S. Embassies or consulates, and with the ASD(PA).
5.4.5. Approve the public use of the official insignia of their Military
Departments, except when such use is prohibited by law.
5.5. The Directors of the Defense Agencies, in their respective areas of
responsibility, and consistent with DoD Directive 5410.18 (reference (c)) and this
Instruction, shall execute community relations activities not otherwise reserved or
assigned in paragraphs 5.1., 5.2., or 5.4., of reference (c), and above.
5.6. The Heads of the DoD Components shall coordinate their community
relations activities and actions involving the responsibilities of another Component in
communities where commands or facilities of two or more of the DoD Components
are located when it is apparent that more than one of them may be involved and a "DoD
coordinator" has not been designated.

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DODI 5410.19, Nov. 13, 2001

6. PROCEDURES
6.1. In undertaking a community relations effort, the commanders at all levels
initially shall consider the general policies in paragraph 4.1. of reference (c) and policy
implementation in this Instruction.
6.2. When, in the opinion of the Head of a DoD Component command or
organization, a proposed community relations activity is worthy of support, but exceeds
local support capability or authority, the request for support shall be referred through
command channels to the applicable higher level. Proposals and requests shall contain,
at a minimum, the following:
6.2.1. A description of the program, activity, or support.
6.2.2. A list of support requirements.
6.2.3. A description of the anticipated scope of the activity.
6.2.4. Comments on expected positive community reactions.
6.2.5. Comments on expected impact on local community relations program if
the requested support is not provided.
6.2.6. Applicable recommendations.
6.3. Exceptions to DoD Policy. Requests for exceptions to policy established by
DoD Directive 5410.18 (reference (c)) and implemented by this Instruction shall be
forwarded, through all applicable command channels, to the Office of the Assistant
Secretary of Defense for Public Affairs (OASD(PA)), Attn: Directorate for
Community Relations and Public Liaison (DCR&PL). Requests shall contain, as a
minimum, an identification of the policy in question as well as specific responses to the
items listed in subparagraphs 6.2.1 through 6.2.6., above.
6.4. The DoD Components shall use current DoD support request forms, such as
DD Form 2535, "Request for Military Aerial Support," and DD Form 2536, "Request for
Armed Forces Participation in Public Events (Non-aviation)," in evaluating and
processing requests from event sponsors for support by the Military Services in
community relations activities. The information entered into those forms by the
sponsors of an event must provide sufficient information for evaluating the level of
DoD support applicable for the event and overall compliance with the requirements of
this Instruction.

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DODI 5410.19, Nov. 13, 2001

6.5. Requests from local event sponsors for community relations support by the
Military Services shall be addressed to the nearest military installation and forwarded, if
required, with applicable recommendations, to the applicable approval level through
normal chain of command procedures.
6.6. Additional Policy Implementation Guidelines
6.6.1. Additional policy implementation guidelines on use of military aircraft
and aerial demonstrations for community relations purposes are in enclosure 3.
6.6.2. Additional policy implementation guidelines on speaking engagements
and monthly reporting requirements are in enclosure 4.
6.6.3. Additional policy implementation guidelines on Presidential
wreath-laying ceremonies are in enclosure 5.
6.6.4. Additional policy implementation guidelines on the JCOC program
requirements are in enclosure 6.
6.6.5. Additional policy implementation guidelines on Armed Forces Day and
Veterans Day activities and procedures are in enclosure 7.
6.6.6. Additional policy implementation guidelines governing the use of bands
and troops in community relations are in enclosure 8.
6.6.7. Additional policy implementation guidelines on funding and programing
of public affairs activities are in enclosure 9.
6.6.8. Additional policy implementation guidelines on DoD assistance to
annual conferences of national military associations are in enclosure 10.
6.6.9. Additional policy implementation guidelines on military installation
open houses or similar activities are in enclosure 11.
6.6.10. Additional policy implementation guidelines on DoD support of the
inaugural ceremonies and parades for State Governors are in enclosure 12.
6.6.11. A community relations activity evaluation checklist is in enclosure
13. That checklist will help ensure compliance with applicable policies in DoD
Directive 5410.18 (reference (c)) and procedures in this Instruction.

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DODI 5410.19, Nov. 13, 2001

6.6.12. DoD policy on DoD participation in activities of private associations,
organizations, and businesses, including the use of DoD materiel, uniforms, and insignia,
is in DoD Directive 5500.7 (reference (j)), and procedure is in DoD Instruction
5410.20 and DoD 5500.7-R (references (g) and (d)).
6.6.13. DoD policy on the use of military transportation involving visits, tours,
and other community relations activities (e.g., airlift) is in DoD Directive 5122.8
(reference (k)), and procedure is in DoD 4515.13-R and DoD Instruction 5435.2
(references (l) and (m)).
6.6.14. DoD policy on the release of information to the public and security
review of speeches and articles for publication is in DoD Directive 5230.9, reference
(n).
6.6.15. Military support to a Presidential Inauguration is provided by a
designated "DoD Executive Agent." Final approval for applicable DoD support is
reserved to the ASD(PA).
6.6.16. DoD policy implementation on military assistance to non-Government,
non-entertainment-oriented print and electronic media is in DoD Instruction 5410.15
(reference (o)).
6.6.17. DoD policy implementation on the participation of military personnel
in commercially sponsored radio and television broadcasts not of a public service nature
is in DoD Instruction 5430.1 (reference (p)).
6.6.18. DoD policy on use of military resources during peacetime civil
emergencies in the United States and its territories and possessions is in DoD Directive
3025.1 (reference (q)).
6.6.19. DoD policy on foreign disaster relief is in DoD Directive 5100.46
(reference (r)).
6.6.20. DoD policy on the wearing of military uniforms is in DoD Directive
1334.1 (reference (s)).
6.6.21. DoD policy on the order of precedence of members of the Armed
Forces of the United States in formation is in DoD Directive 1005.8 (reference (t)).
6.6.22. Veterans associations may receive loaned or donated excess military
property under DoD 4160.21-M (reference (u)). The Secretary of Defense has

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assigned to the Defense Logistics Agency responsibility for administering the Defense
Materiel Disposition Program. The Military Services manage the program and
determine the eligibility of veterans associations to participate in the program through
the use of criteria specified in reference (u).
6.6.23. Applicable DoD support may be provided to local veterans
associations by military installation commanders for events, as noted in paragraph 4.11.
of DoD Directive 5410.18 (reference (c)). Military support to the annual national
convention of national veterans associations is authorized as specified in enclosure 10.
At national conventions where multi-Service support is requested, a DoD Coordinator
shall be assigned by the ASD(PA). Examples of support available for local or national
veterans association conventions include bands, color guards, choral groups, speakers,
and static displays.
6.7. Community Relations Activities Policy Implementation Requirements
6.7.1. Endorsement. DoD personnel shall not officially endorse, or appear to
endorse, any non-Federal entity event, product, service, or enterprise, including
membership drives or fund-raising activities. See exceptions in paragraph 3-210 of
DoD 5500.7-R, reference (d). The loan or other employment of DoD facilities,
equipment, or other logistical support for any community relations activity shall not be
approved for use in a manner that endorses, promotes, or sponsors any private individual,
group, or venture, or that gives the appearance of doing so.
6.7.2. Selective Benefit and Preferential Treatment. Community relations
activities shall not support, or appear to support, any event that provides a selective
benefit to any individual, group, or organization, including any religious or sectarian
organization, ideological movement, political campaign or organization, or commercial
enterprise, to include a shopping mall or motion picture promotion. When DoD
support is provided to one non-Federal entity, the DoD Component commands or
organizations providing such support must be able and willing to provide similar support
to comparable events sponsored by similar non-Federal entities.
6.7.3. Support to Partisan Political Activities. Community relations activities
shall not be associated with partisan political activities. (See paragraph 4.2.11. of
reference (c).)

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6.7.4. Restricted Admission. Community relations support of, or
participation in, events at which admission, seating, or other accommodations are
restricted based on race, creed, color, national origin, or gender, is not authorized. See
DoD Directives 5500.11 and 1350.2 (references (v) and (w)) and subparagraph 4.2.13.
of reference (c)) for additional guidance.
6.7.5. Restricted Membership. Community relations support of, or
participation in, events sponsored by organizations restricting membership by race,
creed, color, national origin or gender is not authorized. See subparagraph 4.2.14. of
DoD Directive 5410.18 (reference (c)) for application of an exception when the chief
beneficiary of the event is the community as a whole, when there is no other community
organization with a non-restrictive membership policy with which DoD organizations
could as effectively interact, and when the likelihood of public disturbances is minimal.
6.7.6. Restricted Access to Organizational Data. Community relations
support or participation is not authorized for events sponsored by organizations whose
constitution, bylaws, membership qualifications, or ritual are withheld from the general
public. (See subparagraph 4.2.15. of reference (c).)
7. INFORMATION REQUIREMENTS
7.1. Although this Instruction implements no policy regarding recurring reports,
reference (c) requires that records of community relations activities and programs be
maintained by commanders at all levels, as determined by the DoD Components.
7.2. Sufficiently annotated records, specified in reference (c), that will allow
reconstruction of community relations activities include the following:
7.2.1. Support request forms or letters.
7.2.2. Disposition of requests.
7.2.3. Description of events and activities undertaken.
7.2.4. Type and extent of the participation by the Military Services.
7.2.5. Indications of effectiveness (e.g., crowd size and media coverage).

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8. EFFECTIVE DATE AND IMPLEMENTATION
This Instruction is effective immediately. No implementing instructions are required.

Enclosures - 13
E1. References, continued
E2. Definitions
E3. Armed Forces Aerial Demonstrations
E4. Speaking Engagements
E5. Presidential Wreath Laying Ceremonies
E6. JCOC
E7. Armed Forces Day and Veterans Day
E8. Armed Forces Bands, Troops, and Units in Support of Public Programs
E9. Funding and Programing
E10. DoD Assistance to Annual Conferences of National Military Associations
E11. Military Installation Open Houses
E12. DoD Support to Inaugural Activities of the State Governors
E13. Evaluation Checklist

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DODI 5410.19, Nov. 13, 2001

E1. ENCLOSURE 1
REFERENCES, continued
(e) DoD Directive 7230.8, "Leases and Demonstrations of DoD Equipment," February
16, 1995
(f) Title 10, United States Code
(g) DoD Instruction 5410.20, "Public Affairs Relations with Business and
Non-governmental Organizations Representing Business," January 16, 1974
(h) Title 18, United States Code
(i) Title 32, Code of Federal Regulations, Part 53, "Wearing of the Uniform," current
edition
(j) DoD Directive 5500.7, "Standards of Conduct," August 30, 1993
(k) DoD Directive 5122.8, "Use of Military Carriers for Public Affairs Purposes,"
December 13, 1963
(l) DoD 4515.13-R, "Air Transportation Eligibility," November 1994
(m) DoD Instruction 5435.2, "Delegation of Authority to Approve Travel In and Use of
Military Carriers for Public Affairs Purposes," April 25, 1975
(n) DoD Directive 5230.9, "Clearance of DoD Information for Public Release," April 9,
1996
(o) DoD Instruction 5410.15, "DoD Public Affairs Assistance to Non-Government,
Non-Entertainment-Oriented Print and Electronic Media," March 28, 1989
(p) DoD Instruction 5430.1, "Participation of Military Personnel in Commercially
Sponsored Radio-Television Broadcasts not of a Public Service Nature," January 22,
1957
(q) DoD Directive 3025.1, "Military Support to Civil Authorities," January 15, 1993
(r) DoD Directive 5100.46, "Foreign Disaster Relief," December 4, 1975
(s) DoD Directive 1334.1, "Wearing of the Uniform," August 11, 1969
(t) DoD Directive 1005.8, "Order of Precedence of Members of Armed Forces of the
United States When in Formations," October 31, 1977
(u) DoD 4160.21-M, "Defense Reutilization and Marketing Manual," August 1997
(v) DoD Directive 5500.11, "Nondiscrimination in Federally Assisted Programs," May
27, 1971
(w) DoD Directive 1350.2, "Department of Defense Military Equal Opportunity (MEO)
Program," August 18, 1995
(x) DoD Directive 1344.10, "Political Activities by Members of the Armed Forces on
Active Duty," June 15, 1990
(y) Joint Federal Travel Regulations, Volume 1, "Uniformed Service Members," current
edition

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ENCLOSURE 1

DODI 5410.19, Nov. 13, 2001

(z) DoD Directive 1015.1, "Establishment, Management, and Control of
Non-appropriated Fund Instrumentalities," August 19, 1981
(aa) DoD Directive 4105.67, "Nonappropriated Fund Procurement Policy," February 22,
2001
(ab) DoD Directive 7250.13, "Official Representation Funds," February 23, 1989

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ENCLOSURE 1

DODI 5410.19, Nov. 13, 2001

E2. ENCLOSURE 2
DEFINITIONS
E2.1.1. Additional Cost to the Government. Costs incurred solely because of
participation in or support of an unprogramed activity or event. Examples considered
"additional costs to the Government" include unprogramed travel and transportation for
personnel; meals, and lodging for military personnel away from Government messes; and
civilian per diem, and overtime pay. Costs such as pay and allowances of personnel
(excluding overtime) are generally not considered "additional costs to the
Government." (See enclosure 9.)
E2.1.2. Aerial Demonstrations. The use or display of DoD military aircraft in an
event, including the following:
E2.1.2.1. DoD Jet Demonstration Team Performance. An exhibition of
precision aerial maneuvers and techniques flown by the officially designated Military
Service jet demonstration teams; i.e., the U.S. Air Force Thunderbirds and the U.S. Navy
Blue Angels.
E2.1.2.2. DoD Parachute Demonstration Team Performance. A demonstration
of free-fall and precision-landing techniques by the U.S. Army Parachute Team, "The
Golden Knights."
E2.1.2.3. Flyover. A straight and level flight, usually limited to one pass, by
no more than four military aircraft of the same type from the same Military Service
over a predetermined point on the ground at a specific time and not involving aerobatics
or demonstrations.
E2.1.2.4. Missing Man Formation. A flyover involving four aircraft in which
one aircraft breaks formation while overflying a scheduled event. Missing man
formations normally shall only be approved, at the determination of the Military
Services, for funeral services in honor of the death of active-duty rated and/or
designated aviation personnel and dignitaries of the Armed Forces or the Federal
Government. Additional occasions authorized for missing man formations, and approval
requirements for their use, are addressed in subparagraph 4.3.6.7. of DoD Directive
5410.18 (reference (c)).
E2.1.2.5. Aerial Review. A flyover of more that four aircraft, or of multiple
types of aircraft, or of aircraft representing more than one Military Service, with

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ENCLOSURE 2

DODI 5410.19, Nov. 13, 2001

elements in trail formation and not involving precision maneuvers or demonstrations. A
single element involving less than four aircraft of multiple types from the same Military
Service is not considered an aerial review, but should be undertaken only with applicable
consideration given to safety, compatible flying characteristics, and overall theme of the
event that is being supported.
E2.1.2.6. Static Display. A ground display of military aircraft and their related
equipment not involving taxiing or starting of engines while spectators are in the display
area.
E2.1.2.7. Aerial Activities. All other aerial demonstrations, not listed in
subparagraphs E2.1.2.1. through E2.1.2.6., above, designed to portray performance
techniques by a single aircraft or group of aircraft or personnel. Such demonstrations
include, but are not limited to, air-to-air refueling, helicopter flight techniques,
maximum performance takeoff, performance record demonstrations, mass parachute
jumps, air delivery of equipment, assault aircraft demonstrations, tactical helicopter
troop landings, air rescue demonstrations, and aircraft rappelling demonstrations.
E2.1.2.8. Trade Shows. A trade show for the purpose of the Instruction is a
foreign air show or any trade exhibition for the promotion or sale of DoD-related
articles. Those events normally are not community relations activities. For guidance
concerning DoD participation in trade shows, see subparagraph 2.5.2. of this
Instruction. Air shows and similar military exhibitions on overseas U.S. military bases
or civilian installations for promoting better community relations among U.S. military
personnel, their dependents, and host-nation citizens do not fall under that restriction.
E2.1.3. Air Transportation Costs. The use of opportune military airlift (e.g.,
routine training flights) or military aircraft for the travel or transport of individuals or
things, military or civilian, is not considered an additional cost to the Government if
requested and approved, in accordance with DoD Instruction 5435.2 (reference (m)).
E2.1.4. Area of Responsibility for Community Relations Activities. A defined
geographic area in which responsibility is specifically assigned to a commander for the
development and maintenance of installations, control of movement, conduct of tactical
operations involving military personnel under the commander's control, and official
interactions representing the Department of Defense with civic, business, and
governmental organizations within that area. The geographic area of responsibility
(AOR) of a specific military band, for instance, generally would be the AOR of the
immediate command to which the band is assigned. This is generally true for bands
based within the continental United States (CONUS) that support a localized
installation-oriented community relations program. The touring bands of the Military

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Services (The Army Field Band (Fort Meade, MD); The Navy Band (Washington, DC,
Navy Yard); The United States Marine Band (Washington, DC, Marine Barracks); and
The Air Force Band (Washington, DC, Bolling AFB)) generally are assigned a national
concert tour mission in addition to a local community relations support mission. Bands
based outside of the continental United States (OCONUS), in addition to their function
of supporting a localized community relations program, also must respond to
community relations requirements tasked by Commanders of the Combatant Commands
assigned responsibility for the specific overseas operational theater to which the band is
assigned.
E2.1.5. Armed Forces. The Army, the Navy, the Air Force, the Marine Corps, and
the Coast Guard, including their Reserve components.
E2.1.6. Armed Forces Exhibits. Any display for public affairs purposes of Armed
Forces materiel such as equipment, models, devices, information, and/or orientation
graphics. Excluded are operable aircraft. (Exhibits designed and used for direct
recruitment of personnel, by a Military Service recruiting command, are not subject to
this Instruction.)
E2.1.7. Armed Forces Musical and Ceremonial Units. Units such as official
bands, color guards, drill teams, marching units, and personnel formations organized to
represent their command, Military Service, or the Department of Defense at an official
or public event.
E2.1.8. Ceremonial Support. Musical, marching, and other personnel units that
participate in parades, patriotic celebrations, and other events, both in the public domain
and on military installations, that honor the Nation, Commander in Chief, or military
members. Ceremonial musical units usually are marching bands, band detachments, and
buglers. Ceremonial personnel units generally consist of color guards, marching units,
casket teams, firing details, and salute batteries. Examples of events that typically are
eligible for ceremonial support include patriotic observances, civic parades, military
funerals, wreath-layings, and military unit change of command ceremonies. Social
events such as concerts, dinners, and other entertainment performances sponsored by
non-Federal entities do not meet the criteria for ceremonial support.
E2.1.9. Commercial Activities and/or Organizations. Activities and/or
organizations involving or involved with the conduct of business to make a profit.
E2.1.10. Community. A group of people having common interests. Normally
refers to a geographic location, such as a town, city, or nation, or to a representative
interest group, such as an organization or an association.

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E2.1.11. Community Relations. The interactions between the Department of
Defense and civilian communities at home and abroad at all levels.
E2.1.12. Community Relations Activity. Any officially planned program, sequence
or series of events, or individual action by a DoD Component, unit, or person designed
to achieve and maintain good relations with an element of the civilian community or the
community at large. Community relations activities are conducted at all levels of
command, both in the United States and overseas, on or off military installations.
Community relations activities include, but are not limited to, such activities as the
following:
E2.1.12.1. International, national, regional, State, and local public events.
E2.1.12.2. Installation open houses, tours, and embarkations on naval vessels
and military aircraft.
E2.1.12.3. Cooperation with Federal, State, and local government and
community leaders.
E2.1.12.4. Aerial demonstrations before the public.
E2.1.12.5. Armed Forces musical and ceremonial unit appearances before the
public.
E2.1.12.6. Liaison and cooperation with national, regional, and local
organizations representing elements of the society at large.
E2.1.12.7. Authorized speeches and briefings by DoD military and civilian
personnel on matters of interest to the public.
E2.1.12.8. Any of the activities in subparagraphs E2.1.12.1. through
E2.1.12.7., above, undertaken in support of recruiting or personnel procurement goals,
whether initiated or sponsored by recruiters, other elements of the Department of
Defense, or by elements of the community. Direct recruiting activities are not
community relations activities.
E2.1.12.9. Providing of information requested by the public through mailings,
briefings, electronic distribution, or other methods.
E2.1.13. Community Relations Support. The use of DoD military and civilian
personnel, individually or collectively, or the use of DoD resources, facilities or

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materiel in support of community relations activities (see paragraph E2.1.59., "Support
(Incidental)," below).
E2.1.14. Coordinator and/or Coordinating Authority. See paragraph E2.1.16.,
"DoD Coordinator," below.
E2.1.15. Country Team Plan. A plan developed under the auspices of the U.S.
Ambassador to coordinate the activities of all U.S. Government Agencies and offices in
a country with which the United States has official relations.
E2.1.16. DoD Coordinator. An officer, normally nominated by a Military Service
at the request of the Department of Defense, assigned to coordinate military community
relations support for a particular program when such support is furnished by more than
one Military Service and the magnitude of the support warrants it. The coordinator may
require consultation, but does not have authority to compel agreement. Disagreements
are referred to the ASD(PA).
E2.1.17. DoD Executive Agent. A DoD Component or command to which
responsibility and authority that shall otherwise be executed by the Department of
Defense is delegated by the Secretary of Defense. A Military Service cannot become a
DoD Executive Agent for a particular program, event, or other activity with simply the
agreement of the other Military Services. A DoD Executive Agent usually is assigned
for complex community relations or public affairs projects, activities, or efforts,
normally temporary or transitory in nature, which do not warrant assignment of an
additional permanent function. Designation as the "DoD Executive Agent" confers no
authority. The exact nature and scope of the authority delegated must be stated in the
document designating the "DoD Executive Agent." A DoD Executive Agent may be
limited to providing only administration support or coordinating common functions, or
it may be delegated authority, direction, and control over specified resources for
specified purposes.
E2.1.18. DoD Insignia. Includes all military medals; decorations; badges; cap
devices; ribbons; buttons; rosettes; emblems; patches; flags; seals; coats of arms;
shoulder, lapel, and sleeve insignia and marks; and any devices used to indicate grade,
rank, rating, branch, Military Service, or duty assignment.
E2.1.19. DoD Speaker. See paragraph E2.1.47., "Public Speaker," below.
E2.1.20. DoD Support. See paragraph E2.1.13., "Community Relations Support,"
above.
E2.1,21. Exhibits. See paragraph E2.1.6., "Armed Forces Exhibits," above.
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E2.1.22. Events. Any community relations function using DoD manpower,
equipment, funding, or similar resources. Those functions include the following
ceremonial and commemorative activities:
E2.1.22.1. International Event. An event in which the audience and/or
participation is drawn from the United States and at least one other nation, or is
otherwise of international interest.
E2.1.22.2. National Event. An event in which the audience and/or
participation is drawn from the United States as a whole, or is of national interest.
E21..22.3. Regional Event. An event in which the audience and/or
participation is from two or more States of the United States, or is of regional interest.
E2.1.22.4. State Event. An event in which the audience and/or participation is
drawn from that State as a whole, and is of State-wide interest.
E2.1.22.5. Local Event. An event of primary interest to a single community.
E2.1.22.6. Official Civic (Civil) Event (Function). A public event sponsored
and conducted by Federal, State, county, or municipal government, using appropriated
funds, including corresponding authorities of a host nation in overseas areas. Events
include inaugurals, dedications of public buildings and projects, ceremonies for
officially invited governmental visitors, and the convening of legislative bodies.
(Community or civic celebrations, such as banquets, dinners, receptions, carnivals,
festivals, opening of sports seasons, and anniversaries are not considered official civic
events or ceremonies even though sponsored or attended by civic or governmental
dignitaries.)
E2.1.22.7. Official DoD Event (Function). An event sponsored by the
Department of Defense, a DoD Component, or a command, using appropriated funds,
conducted in support of an assigned mission, including purposes of esprit de corps,
primarily for active duty personnel (including Federalized National Guard members) and
civil service personnel, dependents, and guests.
E2.1.22.8. Official Federal Government Event (Function). An event
sponsored solely by an element of the Federal Government and paid for solely with
appropriated funds, in which officials of any branch of the Federal Government are
involved in the performance of their official duties. (See subparagraph 4.8.15. of DoD
Directive 5410.18. (reference (c)).)

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E2.1.22.9. Public Event. An event, to include ceremonies, exhibitions,
expositions, athletic contests, fairs, air shows, conventions, meetings, symposia, or
similar programs, not connected with the military functioning of the Department of
Defense and intended primarily for non-military audiences. (Exercises, movements,
maneuvers, or operations, even though incidentally observed by the general public, are
not considered public events.)
E2.1.23. Executive Agent. See paragraph E2.1.17., "DoD Executive Agent," above.
E2.1.24. Flight Demonstration Team. See paragraph E2.1.2., "Aerial
Demonstrations," above.
E2.1.25. Flyover. See paragraph E2.1.2., "Aerial Demonstrations," above.
E2.1.26. Fund-raising Event. An event or activity with the purpose of soliciting
money or materiel for charitable, civic, or educational organizations, organizational
operations, or similar purposes, by any means, beyond that necessary to cover the
reasonable costs of the event. "Fund-raising events" are distinct from "Commercial
Activities," defined in paragraph E2.1.9., of this enclosure, that involve the conduct of
business to make a profit.
E2.1.27. Government Agency. A Branch, Department, or Office of the U.S.
Federal Government (e.g., the Congress or the Department of State (DOS)).
E2.1.28. Holidays
E2.28.1. National holidays are those, as follows, prescribed by Federal law:
E2.1.28.1.1. New Year's Day (January 1).
E2.1.28.1.2. Martin Luther King, Jr., Day (third Monday in January).
E2.1.28.1.3. President's Day (third Monday in February).
E2.1.28.1.4. Memorial Day (last Monday in May).
E2.1.28.1.5. Independence Day (July 4).
E2.1.28.1.6. Labor Day (first Monday in September).
E2.1.28.1.7. Columbus Day (second Monday in October).

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E2.1.28.1.8. Veterans Day (November 11).
E2.1.28.1.9. Thanksgiving (fourth Thursday in November).
E2.1.28.1.10. Christmas (December 25).
E2.1.28.2. Armed Forces Day (third Saturday in May) and Prisoner of War and
Missing in Action (POW/MIA) Recognition Day (third Friday in September) shall be
treated as national holidays for the Instruction.
E2.1.28.3. State holidays are those officially proclaimed by a State for
observance in the State.
E2.1.28.4. A corresponding classification of "host-nation" holidays may be
made in overseas areas by Commanders of the Combatant Commands.
E2.1.29. Incremental Costs. Additional costs that would not have been incurred by
the Department of Defense had the activity not been carried out or supported. For
example, incremental costs do not include basic pay and allowances of military or
civilian personnel, but do include travel and per diem costs or overtime costs of civilian
personnel. (See enclosure 9.)
E2.1.30. International Events. See paragraph E2.1.22., "Events," above.
E2.1.31. Joint Civilian Orientation Conference (JCOC). A 1-week long,
multi-Service orientation on Armed Forces missions and programs for civilian public
opinion leaders who have limited knowledge of national defense issues.
E2.1.32. Local Event. See paragraph E2.1.22., "Events," above.
E2.1.33. Military Service Aid Societies. The Army Emergency Relief, the
Navy-Marine Corps Relief Society, and the Air Force Assistance Fund along with its
component organizations. (See paragraph 3-210 of DoD 5500.7-R (reference (d)) for
itemized list.)
E2.1.34. Musical and Ceremonial Units. See paragraph E2.1.7., "Armed Forces
Musical and Ceremonial Units," above.
E2.1.35. National Capital Region (NCR). The geographic area located within the
boundaries of:

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E2.1.35.1. The District of Columbia;
E2.1.35.2. Montgomery and Prince George's Counties in the State of
Maryland;
E2.1.35.3. Arlington, Fairfax, Loudoun, and Prince William Counties and the
City of Alexandria in the Commonwealth of Virginia; and
E2.1.35.4. Alll cities and other units of Government within the geographic
areas of such District, Counties, and City.
E2.1.36. National Event. See paragraph E2.1.22., "Events," above.
E2.1.37. National Military Associations. Associations that are directly oriented to
the U.S. military; national in scope; and focus their efforts on active duty, National
Guard, and/or Reserve activities. Associations oriented primarily toward military
veterans (whether veterans in general or of a specific Military Service), or any
associations primarily oriented toward specific military units, branches of a Military
Service, skills, campaigns, gender, ethnic group, religion, or region, do not meet this
definition. (See enclosure 10 for additional guidance.)
E2.1.38. National Organization. Any organization or association representing a
national membership of individuals or chapters. National organizations interested in
DoD and Military Service activities include, but are not limited to, organizations
representing veterans, Military Service interests, civic affairs, national security affairs,
business and industry, youth, women, and minorities.
E2.1.39. Official Civic Event. See paragraph E2.1.22., "Events," above.
E2.1.40. Official DoD Event. See paragraph E2.1.22., "Events," above.
E2.1.41. Official Federal Government Event. See paragraph E2.1.22., "Events,"
above.

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E2.1.42. Overseas Area. Any area outside the 50 States comprising the United
States of America. Hawaii and Alaska are not considered "overseas areas," and authority
for community relations activities in those States does not fall within the broad
authority of a Combatant Command. That does not restrict the USCINCPAC, in his or
her capacity as "the senior commander in Hawaii," from conducting his or her own
community relations activities, or from coordinating support of public events involving
joint-Military Service participation. (That also applies to the Commander, United
States Alaskan Command.)
E2.1.43. Parachute Demonstration Team. See paragraph E2.1.2., "Aerial
Demonstrations," above.
E2.1.44. Patriotic Opener. A short ceremony involving a color guard and/or
musical unit that honors the Nation, is approximately 15 to 20 minutes in duration, and
is designed to establish a patriotic mood or tone that initiates the formal portion of a
civic, military, or governmental event. The musical program shall include the national
anthem unless the ceremony includes the "Pledge of Allegiance." The color guard shall
include representatives from as many Military Services as possible and be conducted in
accordance with DoD Directive 1005.8 (reference (t)). Musical units may provide a
program, prior to the formal presentation of the American flag and the flags of the
Military Services, that shall be approximately 15 to 20 minutes and shall be limited to
military and patriotic selections. Patriotic or military music is defined as music
focusing on the themes of national pride or recognition of service to the nation, and
music such as marches or other military-related themes having a traditional musical
connection with the military.
E2.1.45. Public Affairs Coordinator. See paragraph E2.1.16., "DoD Coordinator,"
above.
E2.1.46. Public Events. See paragraph E2.1.22., "Events," above.
E2.1.47. Public Speaker. Any DoD civilian or military member acting in an
official capacity who speaks to an organization or group that requests a presentation,
whether the subject pertains to military or personal experiences related to official
duties or DoD policies.
E2.1.48. Public Speaking. Addresses by any DoD civilian or military member
scheduled in response to requests from non-Federal community civic or professional
groups seeking information about the Department of Defense, the Military Services, or
commands. Such public speaking is considered mission-related and may be charged to
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normal mission travel and per diem accounts without constituting an additional cost to
the Government.
E2.1.49. Public Speaking Engagements. A scheduled speaking appearance by a
civilian or military member of the Department of Defense or its Components, in which
the speaker addresses a subject in his or her official cognizance. Impromptu remarks
by an individual delivered incidentally, and simply as a part of his or her attendance at an
event, do not constitute a speaking event within the meaning of the Instruction.
E2.1.50. Recruiting Activity. An activity in which persons qualified and authorized
to do so are directly engaged in recruitment of personnel and using recruiting materiel,
equipment, and exhibits.
E2.1.51. Regional Event. See paragraph E2.1.22., "Events," above.
E2.1.52. Selective Benefit. Support or assistance that benefits an individual or
organization that is not normally available or could not be made available to other
individuals or organizations of a similar category.
E2.1.53. Service Aid Societies. See paragraph E2.1.33., "Military Service Aid
Societies," above.
E2.1.54. Speaking Engagement. See paragraph E2.1.49., "Public Speaking
Engagements," above.
E2.1.55. Sponsor (Sponsoring Organization). The person, organization, or
institution having primary responsibility for the performance and/or financial support
for a public event.
E2.1.56. State Event. See paragraph E2.1.22., "Events," above.
E2.1.57. Static Aircraft Display. See paragraph E2.1.2., "Aerial Demonstrations,"
above.
E2.1.58. Support (General). The providing of DoD military and civilian personnel,
individually or collectively, or the providing of DoD resources, facilities or materiel in
support of community relations activities. (See paragraph E2.1.13., "Community
Relations Support," above.)
E2.1.59. Support (Incidental). The providing of DoD military and civilian
personnel, individually or collectively, or the providing of DoD resources, facilities or
materiel in support of community relations activities when that support has a negligible

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or minimal impact on the planning, scheduling, functioning, or audience draw of a public
event. Examples of incidental support would include the providing of a joint-Service
Color Guard as a ceremonial opening to a conference or annual awards banquet, or the
providing of three DoD speakers at a business association 3-day conference featuring
dozens of non-DoD speakers. In effect, DoD incidental support adds minimal if any
programmatic value or improvement to the perceived quality, audience draw, or other
aspect of the event or activity.
E2.1.60. Support (Logistical). The providing of DoD facilities and/or equipment
(and the services of DoD personnel necessary to ensure proper use of the equipment)
to enhance a non-Federal entity community relations activity when specific criteria are
met. (See subparagraphs 4.2.4. through 4.2.5., and 4.2.7. through 4.2.9. of DoD
Directive 5410.18 (reference (c)).)
E2.1.61. Veterans Association. Any organization or association recognized by
State or Federal governments representing a national membership of individuals or
chapters oriented toward veterans of military service in general, veterans of specific
Military Services or campaigns, or veterans organized or identified by gender, ethnic
group, religion, or region. (Also see paragraph E2.1.38., "National Organization," above.)

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E3. ENCLOSURE 3
ARMED FORCES AERIAL DEMONSTRATIONS
E3.1. PURPOSE
This enclosure provides policy implementation guidance unique to aerial
demonstrations performed by the Military Services in support of community relations
activities.
E3.2. ARMED FORCES AERIAL DEMONSTRATIONS POLICY IMPLEMENTATION
E3.2.1. Aerial demonstrations include performances by the DoD demonstration
teams; i.e., the U.S. Air Force Thunderbirds, the U.S. Navy Blue Angels, and the U.S.
Army Golden Knights Parachute Team; flyovers; tactical demonstrations; aerial reviews;
static displays; and other aerial activities, as defined in paragraph E2.1.2. of enclosure 2.
E3.2.2. Safety is the primary consideration: all pertinent safety regulations of the
Department of Defense and the Federal Aviation Administration (FAA) shall be strictly
enforced.
E3.2.3. Aerial demonstrations (excluding those by the DoD demonstration teams)
at public events, including those held OCONUS, shall be provided at no additional cost
to the U.S. Government. (See enclosure 2.)
E3.2.4. Aerial demonstrations may be performed at air shows sponsored by either
non-profit or for-profit civilian organizations. Participation is not authorized under
DoD Directive 5410.18 (reference (c)) when such air shows are held to promote the
sale of weapons systems or other defense articles. (See paragraph 2.5. of this
Instruction.) Air shows for which participation is authorized under reference (c) must
meet the criteria in subparagraphs 4.2.4.1.1. through 4.2.4.1.7. of reference (c). Aerial
demonstrations may also be performed at broadly based fund-raising air shows (or air
shows sponsored by broadly based charities and non-profit groups) that focus on the
community as a whole when DoD support is incidental to the overall event, or for-profit
organizations that donate at least half of any excess event revenues (revenue beyond
what will cover the reasonable costs of sponsoring the event) to local broadly based
community organizations, such as the local Combined Federal Campaign. Those air
shows must meet criteria one through six of section 3-211 in DoD 5500.7-R (reference
(d)).

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E3.2.5. Guidance pertaining to aerial performances by the DoD demonstration
teams is, as follows:
E3.2.5.1. Appearances on a military installation, including joint-use airfields,
shall be approved only in support of an official open house program or other similar
event open to the public. All events sponsored by a military organization must be held
on a military installation unless an exception is granted by the cognizant Secretary of a
Military Department.
E3.2.5.2. The DoD jet demonstration team performances are limited to
aviation-related events at airports, over open bodies of water, or over suitable open
areas of land where crowd control and safety may be ensured. An FAA demonstration
site feasibility study is required to determine the suitability of a site for a demonstration
team performance.
E3.2.5.3. All activities undertaken by the DoD demonstration teams that are
likely to result in national media exposure (e.g., videos, orientation flights, and
television appearances) shall be reported to the Military Service public affairs and/or
media relations office.
E3.2.5.4. DoD demonstration team cost analyses shall be conducted at the
conclusion of the demonstration season each year and forwarded to the Secretary of the
applicable Military Department through the Military Service chain of command.
E3.2.6. The following guidance pertains to aerial demonstrations performed by any
DoD aircraft other than the DoD demonstration teams:
E3.2.6.1. DoD participation in any aerial demonstration shall be dependent on
the availability of Military Service aerial resources to support the event.
E3.2.6.2. Activities such as mass parachute jumps (those involving more than
one aircraft), aerial delivery (airdrop) of equipment, aircraft assault demonstrations, and
tactical helicopter troop landings (those involving more than four aircraft, or involving
more than one Military Service) under simulated tactical conditions shall not be
performed at CONUS public events without prior approval by the public affairs
headquarters of the Military Service.
E3.2.6.3. When aircraft are on static display, qualified military personnel must
be available at the aircraft to answer questions on aircraft performance and missions.
In addition, placards placed near the aircraft describing aircraft specifications and
missions are encouraged.
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E3.2.6.4. When flight demonstrations involving several maneuvers or
capabilities are scheduled at military or civilian air shows, a narrator or narration shall
be provided by the applicable unit describing the maneuvers performed.
E3.2.6.5. To limit interference with the operations and training of aviation
units, and to set reasonable limits for their use, approval is required from the
Secretaries of the Military Departments for flyovers at the following events (delegation
of approval authority for flyovers is delineated in section E3.3., below):
E3.2.6.5.1. Civilian-sponsored formal observances, open to the public, of
Armed Forces Day (third Saturday in May), Memorial Day (last Monday in May),
Independence Day (July 4), POW/MIA Recognition Day (third Friday in September), and
Veterans Day (November 11) when held in 7 days of the holiday date.
E3.2.6.5.2. Aviation-related events in which the primary objective is to
demonstrate or encourage the advancement of aviation, such as air shows, airport
dedications and anniversaries, and aviation expositions.
E3.2.6.5.3. Ceremonies honoring foreign dignitaries except when directed
by Executive Order (E.O.) or the Secretary of Defense.
E3.2.6.5.4. Events held on a military installation.
E3.2.6.5.5. Official Reserve Officer Training Corps (ROTC) or Military
Service Academy graduation ceremonies.
E3.2.6.5.6. Inaugural ceremonies of State Governors when flown by State
National Guard resources with a previously scheduled training mission and at no
additional cost to the Government.
E3.2.6.6. Exceptions to the guidance in paragraph E3.2.6., above, requested by
the Military Services or the Combatant Commands, shall be considered by the ASD(PA)
on a case-by-case basis. Requests, forwarded through the chain of command channels
of the Military Services and Combatant Commands, must include information on the
following:
E3.2.6.6.1. Character and significance of event.
E3.2.6.6.2. Recruiting benefits and involvement.
E3.2.6.6.3. Expected media attendance and coverage.

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E3.2.6.6.4. Other military participation planned (e.g., bands and/or color
guards).
E3.2.6.6.5. Unit to conduct flyover, if approved.
E3.2.6.6.6. Impact if flyover is not approved.
E3.2.6.6.7. Specific benefits that cannot be achieved through the
involvement of any other form of military participation.
(Flyovers, including the missing man formation, at memorial or funeral services in
honor of rated and/or designated active duty aviation personnel and dignitaries of the
Armed Forces or the Federal Government, as determined by the Military Services, are
not community relations activities. In those cases, applicability of a flyover shall be
determined by the Military Services.)
E3.2.6.7. The missing man formation is authorized for use at ceremonies
commemorating Memorial Day, POW/MIA Recognition Day, Veterans Day, and at other
suitable events when the theme is solemn and commemorative in nature and when the
event is not held with another event (e.g., sporting events or air shows). The missing
man formation, except for funeral services, shall not be performed at CONUS public
events without prior approval by the Secretary of the applicable Military Department.
E3.2.6.8. In the interest of safety, maximum visual awareness, and compliance
with flight regulations, flyovers performed under this Instruction shall not be flown
lower than FAA regulated altitudes, and in no case flown less than 500 feet above ground
level. Flyovers must comply with all applicable FAA regulations unless a waiver has
been obtained from the FAA.
E3.2.6.9. Attempts to break flight performance and/or speed records are
restricted to aircraft that have been assigned to an operational unit for at least 6
months. Such record attempts may be conducted periodically to keep the public
apprised of U.S. technology and capabilities in the development of altitude, speed, or
endurance performance. They must not be conducted as any form of competition or in
a manner implying competition between Military Services. Requests for record
attempts shall be forwarded to the public affairs headquarters of the Military Service at
least 1 month before the event for approval. Requests shall include specific details of
the event including associated costs.

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E3.2.6.10. Participation in air shows conducted in overseas theaters shall use
resources under the operational control of the theater commander or, with concurrence
of the parent command, those on temporary duty in the theater.
E3.2.6.11. When scheduling single aircraft tactical demonstrations (e.g.,
Harrier, F-15, or F-14), priority shall be given to aviation events that have not been
scheduled for one of the DoD jet demonstration teams. Additionally, consecutive
performances and multiple demonstrations at the same event shall be avoided if other
events are held on the same date(s).
E3.2.6.12. Participation is limited to a maximum of 3 days at any one aerial
event.
E3.2.6.13. Individual Military Services that decide to participate in an event
eligible for aviation support are responsible for notifying event sponsors of support
before the event date(s).
E3.2.7. Flyovers for the events listed in subparagraph E3.2.6.5., above, are limited
to a maximum of four aircraft from the same Military Service of the same general type
(e.g., tactical, transport, and rotary wing) making one pass. A flyover of more than four
aircraft, or of multiple types of aircraft, or of aircraft representing more than one
Military Service, constitutes an aerial review. Aerial reviews are reserved only for the
most meaningful occasions and shall not be performed at CONUS public events without
prior approval by the ASD(PA).
E3.2.8. Armed Forces teams may not compete for prize money.
E3.2.9. Charges for admission to DoD aircraft or other DoD equipment are
specifically prohibited. The sale of photos of attendees seated in DoD aircraft or other
DoD equipment also is prohibited.
E3.3. RESPONSIBILITIES
E3.3.1. As delegated by the ASD(PA) at subparagraph 5.4.3. of DoD Directive
5410.18, reference (c), the respective Secretaries of the Military Departments are the
approval authority for all demonstrations by DoD demonstration teams (the U.S. Air
Force Thunderbirds, the U.S. Navy Blue Angels, and the U.S. Army Golden Knights
Parachute Team) as defined in paragraph E2.1.2., above.

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E3.3.2. The respective public affairs headquarters of the Military Services are the
approval coordinating offices for the following activities:
E3.3.2.1. Flyovers or aerial demonstrations held outside military installations,
except for the following:
E3.3.2.1.1. Those in the assigned areas of responsibility of the overseas
Commanders of the Combatant Commands.
E3.3.2.1.2. As provided in paragraph E3.3.3., below.
E3.3.2.2. Aerial demonstrations held outside the United States that are not in a
Combatant Command area of responsibility.
E3.3.2.3. Aerial demonstrations held in the NCR, as defined in paragraph
E2.1.35. of enclosure 2.
E3.3.2.4. Attempts to establish aircraft performance and/or speed records.
(See paragraph E3.4.4., below.)
E3.3.2.5. The Secretaries of the Military Departments may retain approval
authority for certain aerial demonstrations considered to be of national interest or that
attract major public interest that otherwise may be delegated.
E3.3.3. Except as indicated in paragraph E3.3.1., above, the overseas Commanders
of the Combatant Commands shall have the same approval authority for aerial
demonstrations by command resources in their areas that are otherwise reserved to the
Secretaries of the Military Departments.
E3.3.4. Except as indicated in paragraph E3.3.1., above, the Secretaries of the
Military Departments and the Commandant of the Marine Corps are authorized to
approve or delegate approval of the following aerial demonstrations in support of
eligible community relations events by aircraft of their respective Military Services:
E3.3.4.1. Aerial demonstrations, including flyovers, for events on military
installations.

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E3.3.4.2. Flyovers for civilian-sponsored formal observances, open to the
public, of Armed Forces Day (third Saturday in May), Memorial Day (last Monday in
May), Independence Day (July 4), POW/MIA Recognition Day (third Friday in
September), and Veterans Day (November 11) when held within 7 days of the traditional
holiday date.
E3.3.4.3. Static display of aircraft on or outside military installations when the
site meets the operational parameters and safety criteria.
E3.3.4.4. Single aircraft demonstrations conducted at aviation-related events
outside military installations.
E3.3.4.5. Air rescue demonstrations; team or single parachute demonstrations
(other than the Golden Knights U.S. Army Parachute Team); hot air balloon team
demonstrations; Navy Sea, Air, and Land Team demonstrations; and rappelling
demonstrations.
E3.4. PROCEDURES
E3.4.1. Requests for an appearance by a DoD demonstration team on or outside a
military installation, and requests for any form of aerial demonstration in the public
domain must be made using DD Form 2535. FAA waivers, when required, should be
obtained by the sponsoring organization at least 30 days before the event.
E3.4.2. The following applies to requests for performances by the DoD
demonstration teams.
E3.4.2.1 The schedules for the jet demonstration teams shall be approved by
the respective Secretary of a Military Department and released in early December. The
parachute demonstration team schedule shall be approved by the Secretary of the Army
and released in mid-January. Specific scheduling policy implementation requirements
are, as follow:
E3.4.2.1.1. During initial planning of annual performance schedules, each
team shall develop a tentative performance schedule. Each team shall review the
tentative schedules and eliminate scheduling conflicts. The final draft performance
schedule for each team shall be forwarded to the Secretary of the applicable Military
Department for final approval.

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E3.4.2.1.2. All military and civilian requests for jet demonstration teams
must be received by respective Military Service no later than August 1 of the year
preceding the calendar year in which the event will occur.
E3.4.2.1.3. The majority of scheduled events shall be selected from the
top half of the recruiting priority list.
E3.4.2.1.4. Of the total events scheduled, at least 30 percent should be
civilian-sponsored events and 30 percent military-sponsored events. The Golden
Knights, due to funding constraints, will attempt to schedule 40 percent
civilian-sponsored events and 20 percent military-sponsored events.
E3.4.2.1.5. Although a maximum of 3 official show days is permitted,
performing 3 official show days at a single event is discouraged. Teams may not
perform at an event longer than 3 days unless an exception to DoD policy is granted by
the Secretary of a Military Department.
E3.4.2.1.6. The jet team schedules shall not include more than one event
for each city and/or metropolitan area. For scheduling considerations, summaries of all
eligible requests shall be forwarded by the Military Services to their recruiting
commands and the demonstration teams as soon as the schedules are consolidated.
E3.4.2.1.7. Any tentative performance dates shall be coordinated or
reconfirmed with the event sponsor before the scheduling conference.
E3.4.2.1.8. There shall be no public comment on the schedule until the
approval process is complete and the schedule officially released.
E3.4.2.1.9. Requests to change the announced schedules, though strongly
discouraged, must be forwarded with full justification through command channels and
approved by the respective Secretary of a Military Department. Endorsements by the
respective Military Service recruiting commands and the respective public affairs
directors of the Military Services must accompany all such requests.
E3.4.2.1.10. Each demonstration team is encouraged to schedule at least
one demonstration in Canada each year. Canadian performances are beneficial in view
of reciprocal appearances by the Canadian Snowbirds in the United States and the value
of such appearances toward enhancing international goodwill. The Air Combat
Command shall submit a prioritized list of Canadian show sites to the Military Services.

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E3.4.2.1.11. Jet demonstration teams shall not appear at the same event
nor perform nearer than 150 nautical miles of each other on the same show day. Teams
shall attempt to avoid scheduling demonstrations nearer than 100 nautical miles of
competing air shows.
E3.4.2.1.12. No more than 15 percent of the weekend events shall be
repeated from the previous year. Requests for exceptions to that rule shall be reviewed
by the Secretary of the Military Department for a determination of the impact on
Military Service recruiting and community relations priorities. A show shall not be
considered a repeat if it was canceled because of weather the previous year. Each team
equally shall consider all events. Sponsors of events that, for any reason, do not qualify
for a team, shall be notified in writing by the applicable team.
E3.4.2.1.13. Annual air shows that never have been scheduled for an
aerial demonstration team, and those air shows in areas not supported by a local military
installation, should receive special consideration during the scheduling process.
E3.4.2.2. Flyovers by the flight demonstration teams are not authorized
without specific approval of the respective Secretaries of the Military Departments.
E3.4.3. Requests from civilian organization sponsors for aerial demonstrations
other than appearances by the DoD demonstration teams must be submitted for approval
at least 30 days in advance of the event date.
E3.4.4. The DoD Components shall forward requests for attempts to establish
aircraft performance records and related information to the respective public affairs
headquarters of the Military Services at least 30 days before the date of the proposed
attempt. Submissions shall include a description of the specific aircraft to be used and
full justification for the proposed record attempt, including supporting flight and
information plans. Proposals shall be coordinated with applicable Government
Departments or Agencies and the National Aeronautic Association of the United States.
E3.5. ELIGIBILITY CRITERIA EVALUATION
The following eligibility criteria for aerial demonstrations at civilian-sponsored events
are provided besides those in the Instruction:
E3.5.1. Program Criteria. Acceptable programs must allow all Military Services
to participate at their discretion. Examples include the following:

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E3.5.1.1. Public events, such as dedications of airports and similar facilities,
air shows, aviation expositions, and other events with a primary theme of aviation or the
advancement of aviation.
E3.5.1.2. Recruiting opportunities where military recruiters, at no charge, are
situated in prime space for recruiting activities.
E3.5.2. Support Criteria. All event sponsors, military and civilian, are responsible
for the following:
E3.5.2.1. Obtaining the flight waiver from the FAA monitor before the event
for each activity requiring a waiver (plan a 60-day lead time).
E3.5.2.2. Providing aerial photograph, airfield diagram, and suitable chart of
the event site on request.
E3.5.2.3. Providing telephone facilities for official communications at the
site of the event.
E3.5.2.4. Providing mobile fire-fighting, crash, and ground-to-air
communications equipment at the show site for flight and parachute demonstrations and
static display aircraft.
E3.5.2.5. Providing security for aircraft at event site during entire stay.
E3.5.2.6. Providing ambulance and doctor on-site during flight and parachute
demonstrations.
E3.5.3. Funding Criteria
E3.5.3.1. All sponsors, military and civilian, must provide or reimburse for
meals and lodging (except for the jet demonstration teams), as prescribed by applicable
travel rules and provide adequate ground transportation between quarters and the site of
the event and other necessary locations, as determined by the participating Component.
E3.5.3.2. All sponsors must provide suitable aircraft fuel at standard military
prices. Fuel obtained under DoD contract from civilian sources is an acceptable
alternative to fuel obtained from military installations. If fuel at the standard military
price or DoD-contracted fuel is not available, the sponsor must pay all costs, including
handling and transportation, above the standard military price.

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E3.5.3.3. All sponsors must pay the DoD demonstration team expenses, as
delineated on DD Form 2535. Payment checks are made payable in accordance with
instructions contained in current guidance established by the respective teams.

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E4. ENCLOSURE 4
SPEAKING ENGAGEMENTS
E4.1. PURPOSE
This enclosure contains definitions, policy implementation, procedural, and funding
guidance on public speaking engagements when performed by DoD personnel in their
official capacity.
E4.2. POLICY IMPLEMENTATION
E4.2.1. Public Information. The Department of Defense encourages qualified
military or civilian personnel at all levels to engage in public speaking in an official
capacity at events of common public interest and benefit as a means of keeping the
public informed on DoD programs, policies, and missions, and national security issues.
E4.2.2. Mission-Related Program. Such public speaking is considered
mission-related, and costs incurred in conducting a public speaking program may be
charged to normal mission travel and per diem accounts without constituting an
additional cost to the Government.
E4.3. PROCEDURES
E4.3.1. General Considerations. Before accepting an official speaking invitation,
DoD speakers should consider the following:
E4.3.1.1. Participation in an event must not interfere with assigned duties.
E4.3.1.2. Speeches or remarks must address a subject in the official
cognizance of a DoD speaker. Policy implementation guidance does not prevent
military or civilian members of the Department of Defense from speaking on matters
other than those in their official cognizance when such activities are consistent with
other laws and regulations and do not conflict with official duties or imply Government
endorsement.

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E4.3.1.3. Views expressed during an official speaking engagement, whether the
event is sponsored by a Federal or non-Federal entity, must reflect U.S. Government
policy under paragraph 4.4. of DoD Directives 5410.18 (reference (c)) and 5230.9
(reference (n)).
E4.3.1.4. Participation in an event must not appear to endorse the statements
of others where such statements may be contrary to U.S. Government policy under
paragraph 4.4. of reference (c).
E4.3.1.5. The Head of the DoD Component command or organization, in
accordance with DoD 5500.7-R, reference (d), may approve the providing of DoD
personnel in their official capacities to express DoD policies as speakers, panel
members, or other participants as support to non-fund-raising events sponsored by
non-Federal entities when all of the following criteria are met:
E4.3.1.5.1. The participation does not interfere with the performance of
official duties and does not impair operational, training, or other readiness requirements.
E4.3.1.5.2. DoD community relations with the immediate community
and/or other legitimate DoD public affairs or military training interests are served by
the support.
E4.3.1.5.3. The association of the Department of Defense, including the
concerned Military Departments, with the event is in the best interest of the Department
of Defense.
E4.3.1.5.4. The event is of interest and benefit to the local civilian
community as a whole, the DoD Component command or organization providing the
support, or any other part of the Department of Defense.
E4.3.1.5.5. The DoD Component command or organization is able and
willing to provide similar support to comparable events that meet the criteria of
subparagraphs E4.3.1.5.1. through E4.3.1.5.4., above, and subparagraphs E4.3.1.5.6. and
E4.3.1.5.7., below, sponsored by similar non-Federal entities.
E4.3.1.5.6. DoD participation is not restricted by other statutes or
regulations (see 10 U.S.C. 2012 (reference (f))), which limit support that is not based
on customary community relations or public affairs activities.
E4.3.1.5.7. No admission fee (beyond what will cover the reasonable
costs of sponsoring the event) is charged for the event; or no admission fee (beyond
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what will cover the reasonable costs of sponsoring the event) is charged for the portion
of the event supported by the Department of Defense; or DoD support is incidental to
the entire event.
E4.3.1.6. Policy guidance for the involvement of DoD personnel as speakers
in fund-raising activities hosted or sponsored by non-Federal entities is governed by
DoD 5500.7-R (reference (d)), which takes precedence over fund-raising guidance in
the Instruction when policy conflicts occur.
E4.3.1.7. Speech text and subject matter identified in DoD Directive 5230.9
(reference (n) may require review and clearance for security and policy by proper
authority.
E4.3.1.8. In accordance with subparagraph 4.2.12. of DoD Directive 5410.18
(reference (c)), the Department of Defense shall not provide community relations
support to events or programs where the real or apparent purpose is to stage
controversy and/or confrontation. That does not prevent DoD participation when the
event is for the fair and equitable exchange of diverse opinion. DoD participation shall
not be provided when the apparent purpose of the event is to increase public or media
visibility of a group through direct public confrontation rather than through open and
constructive discussion. The ASD(PA) shall be consulted before committing speakers
for such events.
E4.3.1.9. DoD speakers shall adhere to the following criteria:
E4.3.1.9.1. DoD speakers shall not officially endorse, or appear to
endorse, any non-Federal entity event, product, service, or enterprise, including
membership drives or fund-raising activities, unless specifically identified in
subparagraph E4.3.1.7., above. DoD speakers must ensure that neither their appearance
at an event nor the content of their remarks, in any way, may be interpreted as endorsing
or appearing to endorse a non-Federal entity, its programs, membership drives, or
fund-raising activities. Official titles, positions, or organizational affiliations of DoD
personnel shall not be used to suggest official endorsement or preferential treatment of
non-Federal entities. (See subparagraph 4.2.7. of DoD Directive 5410.18 (reference
(c)).)
E4.3.1.9.2. DoD community relations public speaking activities shall not
support any event that provides a selective benefit to, or involves or gives the
appearance of involving the promotion, endorsement, or sponsorship of, any individual,
group, or organization, including any religious or sectarian organization, ideological
movement, political campaign or organization, or commercial enterprise, to include a

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shopping mall or motion picture promotion. When DoD support is provided to one
non-Federal entity, the DoD Component commands or organizations providing such
support must be able and willing to provide similar support to comparable events
sponsored by similar non-Federal entities.
E4.3.1.9.3. DoD community relations public speaking activities shall not
be associated with partisan political activities. (See subparagraph 4.2.11. of reference
(c).)
E4.3.1.9.4. DoD community relations public speaking support of, or
participation in, events at which admission, seating, or other accommodations are
restricted based on race, creed, color, national origin, or gender is not authorized. (See
DoD Directives 5500.11 and 1350.2 (references (v) and (w)) and subparagraph 4.2.13.
of reference (c) for additional guidance.)
E4.3.1.9.5. DoD community relations public speaking support of, or
participation in, events sponsored by organizations restricting membership based on race,
creed, color, national origin, or gender is not authorized. (See subparagraph 4.2.14. of
reference (c) for application of an exception when the chief beneficiary of the event is
the community as a whole, when there is no other community organization with a
non-restrictive membership policy with which DoD organizations could as effectively
interact, and when the likelihood of public disturbances is minimal.)
E4.3.1.9.6. DoD community relations public speaking support or
participation is not authorized for events sponsored by organizations whose constitution,
bylaws, membership qualifications, or ritual are withheld from the general public. (See
subparagraph 4.2.15. of reference (c).)
E4.3.1.10. The DoD Components may fill requests for speakers for certain
events in which other forms of DoD support would not be applicable, such as events
held at religious facilities when not part of a religious service, fraternal gatherings, or
events such as conferences or seminars sponsored by broadly-based business or
professional organizations. (See subparagraphs 4.2.3. through 4.2.8., and 4.2.14. of
reference (c).)
E4.3.1.11. DoD personnel presenting official speeches are encouraged to
accept media interviews, subject to the Instruction and DoD community relations policy,
under DoD Directive 5410.18, reference (c). DoD speakers are urged to consult the
applicable DoD public affairs office for guidance before participating in media
interviews.

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E4.3.1.12. Advance distribution of copies of cleared speech texts (embargoed
when necessary) may be arranged and is encouraged to gain the widest possible public
dissemination of DoD information. Distribution of speech texts may be made in
cooperation with the host organization.
E4.3.1.13. Speaking in an official capacity at a partisan political gathering is
severely restricted. Military personnel should review DoD Directive 1344.10
(reference (x)), for applicability. DoD civilian personnel should contact their local
legal office for additional guidance.
E4.3.2. Submitting Invitations. Organizations or groups that want to request a DoD
speaker should be encouraged to correspond directly with the public affairs officer of
the nearest installation likely to have someone who is cognizant of the subject matter to
be discussed.
E4.3.3. Presidential Representatives. The Department of Defense is sometimes
required to furnish a military officer to represent the President of the United States at
occasions where "remarks" or "an address" is required. The minimum acceptable grade,
in that circumstance, is a General or Flag officer unless there are overriding practical
considerations preventing General or Flag officer attendance.

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E5. ENCLOSURE 5
PRESIDENTIAL WREATH-LAYING CEREMONIES
E5.1. PURPOSE
This enclosure details DoD involvement in Presidential wreath-laying ceremonies.
E5.2. GENERAL
E5.2.1. The Deputy Assistant to the President for Scheduling and Advance, and the
Director, White House Military Office, coordinate the annual placement of Presidential
wreaths at the tombs, burial sites, and/or monuments of all former Presidents.
E5.2.2. The repeated placement of those wreaths through the years led to the
development of the "Approved Wreath List for Presidents" (see attachment 1 to this
enclosure).
E5.3. RESPONSIBILITIES
E5.3.1. The ASD(PA) is responsible for overall coordination of DoD support for
the Presidential wreath-laying program. The OASD(PA(DCR&PL)) shall coordinate
semi-annually with the public affairs offices of the Military Services to review
attachment 1 to this enclosure for applicable Military Service responsibility for
Presidential wreath-laying ceremonies and to resolve any assignment or ceremonial
concerns identified.
E5.3.2. The Secretaries of the Military Departments shall designate applicable
Presidential representatives, in accordance with attachment 1 to this enclosure, to place
wreaths in honor of the former Presidents.
E5.3.2.1. The minimum acceptable military grade for those representatives is
general or flag grade unless overriding considerations prevent the attendance of a
General or Flag officer.

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E5.3.2.2. Each Military Service shall forward the name, grade, title, address,
and telephone number of each designated Presidential representative, through
OASD(PA(DCR&PL)), to the Deputy Assistant to the President for Scheduling and
Advance, and the Director, White House Military Office, at least 60 days in advance of
the month of wreath placement.
E5.3.3. The Deputy Assistant to the President for Scheduling and Advance, and the
Director, White House Military Office, shall make necessary arrangements to provide
each wreath and shall coordinate final details of each ceremony.

Attachments - 1
E5.A1. Approved Wreath List for Presidents

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E5.A1. ATTACHMENT 1 TO ENCLOSURE 5
APPROVED WREATH LIST FOR PRESIDENTS
Birth Date

Former President

Location

Tasked Service

Jan 7

Millard Fillmore

Buffalo, NY

Air Force

Jan 9

Richard M. Nixon

Yorba Linda, CA

Navy

Jan 29

William McKinley

Canton, OH

Army

Jan 30

Franklin D. Roosevelt

Hyde Park, NY

Army

Feb 9

William H. Harrison

North Bend, OH

Army

Feb 12

Abraham Lincoln

1. Lincoln Memorial

Army

2. Springfield, IL

NGB

Feb 22

George Washington

Mount Vernon, VA

Army

Mar 15

Andrew Jackson

Nashville, TN

NGB

Mar 16

James Madison

Montpelier, VA

Marine Corps

Mar 18

Grover Cleveland

Princeton, NH

Army

Mar 29

John Tyler

Richmond, VA

Army

Apr 13

Thomas Jefferson

Jefferson Memorial, DC

Army

Apr 23

James Buchanan

Lancaster, PA

NGB

Apr 27

Ulysses S. Grant

New York, NY

Army

_____________
2

3rd Monday (Official Holiday)

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Birth Date Former President

Location

Tasked Service

Apr 28

James Monroe

Richmond, VA

Army

May 8

Harry S. Truman

Independence, MO

Army

May 29

John F. Kennedy

Arlington Cemetery, VA Army

Jul 4

Calvin Coolidge

Plymouth, VT

NGB

Jul 11

John Quincy Adams

Quincy, MA

Navy

Aug 10

Herbert C. Hoover

West Branch, IA

NGB

Aug 20

Benjamin Harrison

Indianapolis, IN

Army

Aug 27

Lyndon B. Johnson

LBJ Ranch, TX

Air Force

Sep 15

William H. Taft

Arlington Cemetery, VA Army

Oct 4

Rutherford B. Hayes

Fremont, OH

Army

Oct 5

Chester A. Arthur

Albany, NY

NGB

Oct 14

Dwight D. Eisenhower

Abilene, KS

Army

Oct 27

Theodore Roosevelt

Oyster Bay, NY

Navy

Oct 30

John Adams

Quincy, MA

Navy

Nov 2

James K. Polk

Nashville, TN

NGB

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Birth Date Former President

Location

Tasked Service

Nov 19

James A. Garfield

Cleveland, OH

Army

Nov 23

Franklin Pierce

Concord, NH

NGB

Nov 24

Zachary Taylor

Louisville, KY

Army

Dec 5

Martin Van Buren

Kinderhook, NY

NGB

Dec 28

Woodrow Wilson

Washington Cathedral, DC

Army

Dec 29

Andrew Johnson

Greenville, TN

NGB

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E6. ENCLOSURE 6
JCOC
E6.1. PURPOSE
This enclosure describes the JCOC and the guidelines governing it.
E6.2. GENERAL
The JCOC is a 1-week long, multi-Service orientation to Armed Forces missions and
programs for approximately 60 civilian guests of the Secretary of Defense.
Participants are selected because they have limited knowledge of national defense
issues and because their professional and community involvement indicates a strong
probability that they will share their experience with many others. JCOC participants
attend briefings in the Pentagon presented by the highest levels of DoD leadership and
spend time in the field with all of the Military Services observing exercises, and
participating in training. The JCOC, begun in 1948, is the only civilian orientation
program the Secretary of Defense sponsors. A smaller version, or mini-JCOC, of the
standard JCOC program is an approximately 3-day multi-Service orientation to the
missions and programs of the Armed Forces for 30 civilian guests of the Secretary of
Defense. The mini-JCOC process and procedures are similar to the standard JCOC
program.
E6.3. OBJECTIVES
The overall purpose of the JCOC is to increase public understanding of national
defense. Specific objectives are to accomplish the following:
E6.3.1. Acquaint participants with the strength and readiness of the U.S. Armed
Forces through personal observation of Army, Navy, Air Force, and Marine Corps
training activities.
E6.3.2. Facilitate the candid exchange of information on defense matters among
the Secretary of Defense and other senior civilian and military defense officials and
JCOC participants.

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E6.3.3. Provide the American public opportunities to obtain a better understanding
of national defense policies and programs from opinion leaders who will share the
firsthand observations and knowledge they gained during the JCOC.
E6.4. PROGRAM
The JCOC has two phases, as follows:
E6.4.1. Pentagon Phase. JCOC participants meet with senior defense officials in
Washington to discuss national defense matters from a strategic perspective. The
Department of Defense participants normally include the Secretary of Defense, the
Secretaries of the Military Departments, the Chiefs of Staff of the Military Services,
the Chairman and Vice Chairman of the Joint Chiefs of Staff, and the Commandant, U.S.
Coast Guard.
E6.4.2. Field Phase. JCOC participants visit military installations located in the
United States to observe activities and operations of each Service. The installations are
determined each year by each Military Service and best represent the capabilities,
training, mission performance, joint operations, and technology utilization of each
Service.
E6.5. ELIGIBILITY
Nominees are influential leaders in their professions as well as leaders in their
communities. U.S. citizenship is required. Prior participants, persons either currently
in active Federal service or retired from Federal service, and employees of Government
contractors whose primary job responsibilities are military related are not eligible.
Specific nomination criteria shall be provided in an annual Secretary of Defense
message to all DoD activities.
E6.6. NOMINATIONS
E6.6.1. The following guidelines apply to the identification of eligible nominees:
E6.6.1.1. Nominees must neither possess extensive knowledge of the
Department of Defense nor have existing strong relationships with senior members of
the military. Further, nominees must have strong ties to established professional and/or
regional or national forums in which to share their JCOC experience on the conclusion

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of that conference. Successful nominees are those whose background indicates that
their participation will enhance the public understanding of national security issues and
the Department of Defense.
E6.6.1.2. JCOC nominees routinely include presidents and chief executive
officers of corporations, presidents and professors of universities and colleges,
publishers and editors of newspapers, published authors and/or syndicated columnists,
and owners of private enterprises with regional or national reach.
E6.6.1.3. Nominations of qualified women and minorities who traditionally
have not been nominated for the JCOC in significant numbers are sought.
E6.6.2. The following procedures shall apply when processing nominations:
E6.6.2.1. Nominations for the JCOC shall be accepted from the Secretaries of
the Military Departments; the Chairman and Vice Chairman of the Joint Chiefs of Staff;
the Commandant, U.S. Marine Corps; the Assistants to the Secretary of Defense and the
Deputy Secretary of Defense; the Under and Assistant Secretaries of Defense; the
Commanders of the Combatant Commands; the Directors of the Defense Agencies and
the Field Activities; the President of the National Defense University; the Chief,
National Guard Bureau; the Commandant, U.S. Coast Guard, due to its wartime mission
with the Department of Defense; and the JCOC alumni.
E6.6.2.2. Nominations for the JCOC shall be submitted through the chain of
command.
E6.6.2.3. Each nominee shall be contacted by his or her nominator before the
nomination to ensure that if selected, he or she shall accept the nomination, barring an
emergency, and shall fund all applicable costs involved with the JCOC. Each nominee
also is clearly informed at that time that a nomination is not a guarantee of selection.
E6.7. SELECTION
E6.7.1. Several hundred nominations are submitted each year, and the selection
process is extremely competitive.
E6.7.2. Nominations are carefully reviewed by a Joint Service Selection Panel to
choose those participants who best reflect the specified criteria. The Joint Service
Selection Panel is composed of representatives from each Military Service to include
the Coast Guard, the Chairman of the Joint Chiefs of Staff Office and the Secretary of
the Defense Office. A Deputy ASD(PA) chairs the Selection Panel. The Secretary of

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Defense issues invitations based on panel recommendations and the goal of selecting
qualified men and women with diverse occupations, home States, and ethnicities.
E6.7.3. The results of the Joint Service Selection Panel shall be provided to the
nominators so that they may notify their nominees.
E6.8. MANAGEMENT
E6.8.1. The ASD(PA) is the DoD proponent for the JCOC. In that office, the
DCR&PL is responsible for the planning and execution of the JCOC.
E6.8.2. The JCOC staff is composed of a director and deputy director from the
OASD(PA); one project officer from each of the Military Services; a treasurer provided
by Washington Headquarters Services; and photographer and videographer provided, as
needed, on a rotating basis by the Military Services.
E6.8.3. The JCOC Director is responsible for managing the entire conference,
including dissemination of nomination materials, organization of the selection process,
development of the itinerary, and supervision of staff. The project officers work
closely with the director to reinforce nomination criteria, select host installations,
propose a comprehensive itinerary, and act as escort officers during that conference.
The treasurer, in coordination with the JCOC Director, maintains the financial records
of the JCOC Fund, cosigns each check drawn on the JCOC account, and prepares a final
report reconciling all program expenditures. A photographer and videographer
document the entire trip with photographs and videotape, which are assembled in a CD
and videotape and presented to JCOC participants.
E6.9. FUNDING
E6.9.1. JCOC expenses are handled much like other conference expenses in many
respects. Thus, expenses incurred in connection with the planning, management, and
conduct of a JCOC, including all travel and per diem expenses incurred by the JCOC
Director and staff, are funded by OASD(PA).
E6.9.2. JCOC participants are responsible for all personal expenses incurred in
connection with a JCOC, including all hotel or other lodging expenses, and the cost of
all meals, refreshments, entertainment, and mementos. Each participant is also
responsible for transportation and travel costs for travel from his or her home or other
point of origin to Washington, DC, and at the conclusion of JCOC, any transportation
and travel cost to return to his or her home or other point.

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E6.9.3. Military air or ground transportation will normally be utilized for travel to
and from military installations visited during a JCOC, consistent with applicable DoD
regulations and policy.
E6.9.4. As a general rule, the expenses to the JCOC Director and staff of lodging,
per diem, and representational expenses incurred in connection with a JCOC, are paid
for with mission funds. However, in those instances where the JTR would prohibit
payment to the JCOC Director and/or staff (because of the location of the employee's
permanent duty station or residence), such expenses may be funded with Official
Representation Funds in accordance with DoD Directive 7250.13 (reference (ab)).
E6.9.5. Funds collected from JCOC participants to cover their personal expenses
shall be handled and accounted for in accordance with instructions issued by the
Director, Administration and Management. JCOC financial accounts are maintained by
the JCOC treasurer, and are subject to a DoD IG audit annually. The JCOC Director and
treasurer cosign all checks. The JCOC maintains an account balance to cover start-up
costs for the succeeding JCOC.
E6.9.6. JCOC participants are guests of the Secretary of Defense and, as such,
travel in DoD-owned or -controlled aircraft during the JCOC, as authorized in DoD
4515.13-R (reference (l)).
E6.9.7. JCOC participants, as guests of the Secretary of Defense, are accorded the
rank of O-8 for protocol purposes.

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E7. ENCLOSURE 7
ARMED FORCES DAY AND VETERANS DAY
E7.1. PURPOSE
This enclosure contains guidelines about the annual observances of Armed Forces Day
and/or Week and Veterans Day.
E7.2. POLICY IMPLEMENTATION
E7.2.1. Armed Forces Day is celebrated on the third Saturday of May each year.
Armed Forces Week includes Armed Forces Day plus the preceding 6 days. Veterans
Day is celebrated on November 11 each year.
E7.2.2. Armed Forces Day and Veterans Day are celebrated to pay special tribute
to past and present members of the Armed Forces. Special planning and coordination
are required to ensure that military participation is effective and reflects the spirit of
the traditions and accomplishments of the Military Services. The U.S. Coast Guard is
included in the observances of Armed Forces Day and Veterans Day.
E7.2.3. Military ceremonial support, under DoD Directive 5410.18 (reference
(c)), is authorized for the following:
E7.2.3.1. Armed Forces Day and Veterans Day observances at communities
designated as the "official DoD regional sites" by the Department of Defense and the
Veterans Day National Committee, respectively.
E7.2.3.2. Smaller local observances held in communities not designated as
"official DoD regional sites," as resources permit.
E7.2.4. Armed Forces Day and Veterans Day are among the holidays for which
authority to approve military flyovers has been delegated to the Military Services when
the event occurs within 7 calendar days of the official holiday date.
E7.3. RESPONSIBILITIES AND PROCEDURES
E7.3.1. Armed Forces Day and/or Week
E7.3.1.1. The ASD(PA) is responsible for the following:
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E7.3.1.1.1. Selecting an Armed Forces Day theme and Armed Forces Day
DoD Regional Sites.
E7.3.1.1.2. Assigning Military Service responsibility for each site and
ensuring that the responsible Military Service designates a "DoD Regional Site
Coordinator" and that the other Military Services designate "Project Officers" to provide
support and Military Service representation at each site.
E7.3.1.1.3. Issuing DoD guidance to DoD Regional Site Coordinators.
E7.3.1.1.4. Producing and distributing an Armed Forces Day poster.
E7.3.1.1.5. Issuing annual guidance for the conduct of observance each
year.
E7.3.1.1.6. Making the best use of available resources and resolving
conflicts among events.
E7.3.1.2. Observances may be scheduled up to 6 days before Armed Forces
Day, which is designated "Armed Forces Week."
E7.3.1.3. DoD Regional Site Coordinators shall carry out responsibilities
assigned, in accordance with this enclosure, and commands are encouraged to extend
hospitality to the general public by hosting open houses and similar activities.
E7.3.1.4. Armed Forces Day and/or Week shall be observed in overseas areas
in the manner determined most suitable by the Commander of the Combatant Command
concerned.
E7.3.2. Veterans Day
E7.3.2.1. The Secretary of Veterans Affairs is normally designated as "the
Chair, Veterans Day National Committee," which includes representatives from major
organizations for veterans. Each year that committee designates certain communities
as "regional sites" for the observance of that national holiday.
E7.3.2.2. The ASD(PA) is responsible for the following:

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E7.3.2.2.1. Assigning Military Service responsibility for each site and
ensuring that the responsible Military Service designates a "DoD Regional Site
Coordinator" and that the other Military Services designate "Project Officers" to provide
support and Military Service representation at each site.
E7.3.2.2.2. Issuing DoD guidance to DoD Regional Site Coordinators.
E7.3.2.2.3. Making the best use of available resources and resolving
conflicts among events.

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E8. ENCLOSURE 8
ARMED FORCES BANDS, TROOPS, AND UNITS IN SUPPORT
OF PUBLIC PROGRAMS
E8.1. PURPOSE
This enclosure is intended as guidance on the participation of Armed Forces bands,
troops, and units in official Federal Government, military, or civic functions and all
other community relations programs conducted in the public domain. It governs all
uniformed Armed Forces commands, organizations, units, and personnel appearing in
public, including bands, color guards, marching units, exhibits or displays, and the loan
or use of Armed Forces facilities and materiel in support of community relations
programs.
E8.2. GENERAL
E8.2.1. The use of military personnel as ushers, baggage handlers, guards, escorts
(to include escorts or other forms of support for beauty pageants, modeling, or similar
events), messengers, parking lot attendants, runners, crowd control, or in other menial
capacities in support of public programs conducted off military installations is
prohibited. (See paragraph 4.8. of DoD Directive 5410.18 (reference (c)).)
E8.2.2. Armed Forces (including the Reserve components and the ROTC)
resources, such as bands, troops, drill teams, color guards, installations facilities, and
materiel may be used to support community relations programs in accordance with
paragraph 4.8. of reference (c).
E8.3. MUSICAL UNITS
E8.3.1. The ASD(PA) establishes policy under reference (c) for the conduct of all
DoD musical support in the public domain. Musical support includes, but is not limited
to, parades, concerts, choral presentations, patriotic openers or presentations, and other
events where a band or band detachment or component performs.
E8.3.2. The Armed Forces (including the Reserve components and the ROTC)
musical units may be used to support community relations programs, in accordance with
paragraph 4.2. of reference (c). Such units shall be used to maximize the number of
community relations events that may be supported. Accordingly, no event shall receive

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the support of more than one band and/or choral group without prior approval of the
ASD(PA). The Commands receiving requests for such support shall ensure that other
DoD musical units are not scheduled to support the same event.
E8.3.3. Background, dinner, dance, or other social music is not authorized for
programs sponsored by non-Federal entities for events, whether they are held either on a
military installation or away from a military installation. Such use of military musical
units in public events places military musical units in direct competition with
commercial musicians. Authorized programs are limited to public concerts, parade
participation, and short (approximately 15 to 20 minutes in duration) patriotic
presentations. Background, dinner, dance, or other social music programs may be
authorized for events held away from a military installation when the performance is in
support of an official DoD event or function, as defined in paragraph E2.1.22. of
enclosure 2. When official DoD events are held away from a military installation, the
applicable commander must certify that suitable facility criteria, such as having
authorized occupancy limits to meet an expected attendance size or being able to meet
protocol considerations involving distinguished guests, are not available on a military
installation. Musical selections normally consist of a medley of military or patriotic
music focusing on the themes of national pride or recognition of service to the nation,
and music to accompany the presentation of the American Flag by a color guard.
Musical units shall only support memorial services if the deceased is authorized a State
funeral or customary military honors, or if approved by the ASD(PA). (See paragraph
4.2.17. of DoD Directive 5410.18 (reference (c)).)
E8.3.4. Armed Forces musical units must not place military musicians in
competition with employment of local civilian musicians, as prevented by statute. (See
subparagraph 4.2.17.1. of reference (c).)
E8.3.5. Musical units shall not perform back-up support for other non-DoD
entertainers at public programs unless the military musical unit performs as a featured
participant and is not performing in competition with commercial bands.
E8.3.6. Support to U.S. Embassies. Military units may provide to U.S. embassies
musical and ceremonial support that is consistent with statutes, DoD Directives and
Instructions, and does not conflict with assigned missions. (See subparagraph 4.2.4.3.
of reference (c).) Requesting embassies are responsible for all additional costs
associated with DoD support. Those costs include, but are not limited to, meals,
lodging, translators, and all transportation. DoD units shall attempt to minimize costs,
especially transportation to and from the country in which the embassy is located, but
funding remains an embassy responsibility.

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E8.3.7. Embassies shall not coordinate directly with U.S. military units located in
the United States and its territories. The Military Services and the subordinate
commands located in the United States and its territories shall refer all requests for
overseas musical and ceremonial support to the applicable Combatant Command, or to
the OASD(PA) if an embassy is not in a geographic area of responsibility of a
Combatant Command. Those units require ASD(PA) approval to support embassy
requests. ASD(PA) approval is contingent on Combatant Command endorsement, if
applicable, and the lack of available in-theater resources. Funding requirements cited in
paragraph E8.3.6., above, also apply. The following procedures shall be followed by
embassies requesting DoD musical and ceremonial support:
E8.3.7.1. Embassies may request support directly from locally stationed U.S.
military units.
E8.3.7.2. Embassies in nations that comprised the former Soviet Union, and
those embassies in the geographic area of responsibility of the United States European
Command, may coordinate directly with any of the bands assigned to that Command.
E8.3.7.3. Embassies in nations located in the geographic area of responsibility
of a Combatant Command must submit all requests for musical and ceremonial support
not addressed in subparagraphs E8.3.7.1. and E8.3.7.2., above, to the public affairs
office of the Combatant Command.
E8.3.7.4. Embassies in nations not located in the geographic area of
responsibility of a Combatant Command must submit all support requests not addressed
in subparagraphs E8.3.7.1. and E8.3.7.2., above, to the OASD(PA(DCR&PL)).
E8.3.8. Approval procedures for the overseas band program of the National Guard
Bureau differ from paragraph E8.3.6., above, only in that the Combatant Commands
submit their requests for band support to National Guard public affairs. National Guard
public affairs evaluates the requests and then submits its recommended annual program
of six to eight band trips to the ASD(PA) for approval.
E8.3.9. If approved by the ASD(PA) (see paragraph E8.3.11., below), overseas
deployments by U.S.-based musical units normally shall not exceed 15 days. Approved
deployments to single locations normally shall not exceed 7 days. Deployments should
consist of a minimum of two daily performances, particularly in public venues, except
on travel days. Additionally, embassies must maximize the value to the Department of
Defense and the Department of State of those deployments by arranging radio and/or
television appearances as well as performances at U.S. military installations.

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E8.3.10. Military bands generally shall not perform foreign national anthems. The
playing of foreign national anthems and the carrying of foreign nation flags by U.S.
military bands are ceremonial and protocol honors between and among governments and
rendered only on select occasions. Such activities are not entertainment. Within
CONUS, foreign national anthems are authorized for performance by U.S. military
bands, without obtaining an exception to policy from OASD(PA(DCR&PL)), only at
official civil ceremonies, defined as a public event funded, sponsored, and conducted by
the U.S. Federal Government or a State, county, or municipal government that honor
both the United States and one or more foreign nations. Senior government officials of
those foreign nations must actively participate in the ceremony and must hold a
government title or position that entitles them to receive official U.S. Government
honors. U.S. military bands also may play foreign national anthems of countries
participating in international sporting events, such as the Pan American Games or the
International Olympics, in which the United States is a participant if the military band
plays the anthems of all countries represented in the sporting event. Otherwise, only
the U.S. national anthem shall be played by U.S. military bands. Requests for
exceptions to policy shall be forwarded, through command channels, to the
OASD(PA(DCR&PL)) for approval. For OCONUS events, Combatant Commanders
may approve playing the national anthems of countries within their geographic areas of
responsibility if the U.S. ambassador concurs.
E8.3.11. CONUS-based DoD musical units also may perform OCONUS (less
Hawaii and Alaska) at events not officially sponsored by a U.S. embassy or the host
nation. The Commanders of the Combatant Commands, and subordinate units, shall
provide musical support, if available, for community relations programs in their areas of
responsibility with in-theater resources. CONUS-based DoD musical units may
perform OCONUS (less Hawaii and Alaska) only with prior approval of the ASD(PA),
the applicable Combatant Commander, and the host nation. (See paragraph E8.3.9.,
above, for duration limitations.) The Military Services and commands shall refer all
requests for OCONUS musical support to the applicable Commander of the Combatant
Command, or to the ASD(PA), if the nation to be visited is not in the area of
responsibility of a Commander of a Combatant Command. Requests for OCONUS
musical support shall be reviewed, as follows:
E8.3.11.1. Requests for support, with confirmation that all travel funding, as
cited in subparagraphs 4.8.18. and 4.8.19. of DoD Directive 5410.18 (reference (c)),
shall be provided by the military or civilian requestor, shall be sent to the Commander
of the Combatant Command or the ASD(PA), as applicable.

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E8.3.11.2. The Combatant Command shall evaluate the request and, if musical
support is in the best interest of the Department of Defense, task in-theater resources.
If no in-theater resources are available and the event is sufficiently important to warrant
CONUS resources, the Commander of the Combatant Command shall forward the
request with justification and recommendation to the ASD(PA) for evaluation.
E8.3.11.3. The ASD(PA) shall evaluate the request and, if approved, forward it
to the applicable Military Service for action.
E8.3.12. When evaluating requests for military musical and ceremonial support to
events sponsored by organizations other than the Department of Defense, or for
requests for performances beyond a unit's local area of responsibility (AOR), the
Military Services and their subordinate commands shall ensure the following prior to
accepting requests:
E8.3.12.1. A completed DD Form 2536, "Request for Armed Forces
Participation in Public Events (Non-Aviation)," shall accompany each request for
musical or ceremonial support.
E8.3.12.2. Participation shall be in the best interest of the Department of
Defense. Public attendance shall be free or at a cost that meets the restrictions
addressed in subparagraph 4.2.4.1. of reference (c). Events shall be open to the public,
and shall not be part of any unauthorized fund-raising effort.
E8.3.12.3. DoD participation shall be at no additional cost to the
Government. The requesting organization shall agree to fund all expenses for the trip.
Such expenses include all travel from the home station of the military musical or
ceremonial unit and return, per diem expenses for the requested unit, accommodations,
and all local travel.
E8.3.12.4. The Military Service shall confirm that no similar military
resource more local to the event is available to meet the request, and that the type of
military musical or ceremonial unit and the number of military personnel requested is
appropriate to the event.
E8.3.12.5. The Military Service shall confirm that no other military band
resources are participating in the event (one band and/or choral group per event). That
information is in block 9 of DD Form 2536. If that data has not been entered, the
Military Services must ask the event sponsor whether participation by other military
musical resources has been requested. Requests for DoD support in excess of one
military musical and/or ceremonial group shall be forwarded, through applicable
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Military Service channels, to the OASD(PA(DCR&PL)), with justification and
recommendation, for an exception to policy prior to making any commitment to the
sponsor.
E8.3.12.6. The Military Service shall ensure all opportunities for local area
public concerts have been met prior to a band or chorus accepting performance requests
outside its local area of responsibility. Rather than relying on invitations from local
organizations, military musical and ceremonial units shall make every effort, especially
during holiday periods, to initiate free public concerts within their AOR as part of their
community relations mission.
E8.3.12.7. The Military Service shall confirm that no invitations from
possible audiences or invitations around the home station of the musical or ceremonial
unit are being declined or cancelled to allow the requested unit to accept an invitation
that is away from the home station of the unit, especially during U.S. holiday periods.
E8.3.12.8. Each Military Service shall confirm that its musical and ceremonial
resources are being scheduled to the greatest extent possible. All effort must go into
ensuring that the American public receives the greatest number of opportunities to hear
community relations performances by DoD musical and ceremonial resources when
those resources are not supporting internal military ceremonial, morale and esprit de
corps, and military recruiting activities. Whenever possible, there must be multiple
public performances each day. A full schedule during any given year is defined as an
average of at least two daily performances, particularly in public venues, except on
travel days. Each Military Service musical and ceremonial unit shall give special
attention to scheduling free concerts in its local AOR during national U.S. holidays and
other broadly based civic and patriotic observances.
E8.3.13. When evaluating requests for military musical and ceremonial support to
OCONUS events, the Military Services and their subordinate commands also shall
ensure the following prior to accepting:
E8.3.13.1. The requesting organization, to include military commands and U.S.
Embassies, shall agree to fund all expenses for the trip, to include travel from the home
installation of the DoD unit in the United States and return. DoD funds shall not be
used to fund activities or programs of another Federal Agency.

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E8.3.13.2. When required, the host nation must provide a letter of support
forwarded through the applicable Combatant Commander to the OASD(PA(DCR&PL))
(Host-Nation Clearance). If such a clearance is not required because of Status Of
Forces Agreements or other bilateral agreements, the forwarding memo from the
Combatant Commander shall so state.
E8.3.13.3. The Combatant Commander shall provide supporting justification
for the request, shall confirm agreement of the U.S. ambassador (U.S. Embassy
clearance), shall confirm that no in-theater band resources are available to meet that
request, and shall confirm that the requirement is applicable to the event.
E8.3.13.4. Military Services shall ensure that requests for overseas tours
normally do not exceed 15 days. Tours to single locations normally shall not exceed 7
days.
E8.4. BAND RECORDINGS
E8.4.1. The ASD(PA) oversees the implementation of 10 U.S.C. 3634, 6223, and
8634 (reference (f)), which authorizes the concert bands ("special bands"), so
designated by their parent Military Services, to produce their recordings for
commercial sale. Recording proposals must receive ASD(PA) approval before the
"special bands" contract for production. Proposals shall specify the proposed
contractors for production and sale of the recording, music to be recorded, marketing
plan, per-unit price for production and distribution of the initial and follow-on issuances,
per-unit price to the consumer of the final product, source of production funds, and
plans for the disposition of profits. If a unique situation arises where a production
contract is funded with appropriated funds, the procurement shall be awarded in
accordance with the Competition in Contracting Act, as amended, under 10 U.S.C. 2301
et seq. (reference (f)).
E8.4.2. Bands are not permitted to produce or participate in recordings with
civilian musicians for commercial sale without ASD(PA) approval.
E8.5. COLOR GUARDS
E8.5.1. In public programs for which DoD support has been authorized and at which
the display of the U.S. flag and the flags of the Military Services is applicable, a Joint
Armed Forces Color Guard shall be employed, when available, using the following
composition:

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E8.5.1.1. Two Army bearers with the U.S. flag and Army flag.
E8.5.1.2. One each Marine Corps, Navy, Air Force, and Coast Guard bearer
with individual Military Service flags.
E8.5.1.3. One Army and one Marine Corps rifleman, as escorts.
E8.5.2. When a Joint Armed Forces Color Guard, as specified in paragraph E8.5.1.,
above, cannot be formed, the senior member of the senior Military Service in the color
guard shall carry the U.S. flag. The DoD Components shall be guided by DoD Directive
1005.8 (reference (t)).
E8.5.3. U.S. military personnel may carry the official national flag of foreign
nations participating in official civil ceremonies, defined as a "public event," that are
funded, sponsored, and conducted by the U.S. Federal Government or a State, county, or
municipal government, when an official of the nation concerned is present in an official
capacity to receive such honors, and the official is one for whom honors normally are
rendered. In all other public programs or ceremonies, U.S. military personnel in
uniform and in an official capacity are not authorized to carry flags of foreign nations,
veterans groups, or other non-military organizations.
E8.6. DoD SUPPORT TO CONGRESS OR OTHER FEDERAL AGENCY ACTIVITIES
E8.6.1. The Department of Defense may provide speakers, color guards, bands,
specialty combos, choral groups, and patriotic openers to Congressional or other
Federal Agency Official Federal Government Events held on or off military
installations. (See paragraph 4.3. of DoD Directive 5410.18 (reference (c)).) While
such support shall comply with reference (c) and this Instruction, certain additional
criteria apply, as follows:
E8.6.2. An "Official Federal Government Event," as defined in subparagraph
E2.1.22.8. of enclosure 2, is eligible to receive DoD support only when sponsored
solely by an element of the Executive, Legislative, or Judicial Branches of the Federal
Government, when paid for solely with appropriated funds of the requesting entity, and
when the event involves Federal officials performing their duties in an official
capacity. Congressional Events must be sponsored solely by a Member of Congress,
the Secretary of the U.S. Senate, or the Secretary of the U.S. House of Representatives,
acting in their official capacities. Executive and Judicial Branch events must be
sponsored by similar senior officials of those Branches, acting in their official
capacities, and be paid for solely with appropriated funds. Musical support for such
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"Official Federal Government Events" need not be restricted only to a patriotic opener
and/or a choral group. DoD support for such an "Official Federal Government Event"
also may be authorized for background, dinner, dance or other social music programs on
or off military installations, but requests for those types of musical support shall be
submitted to the OASD(PA) for approval. Additional support may include specialty
combos, such as a jazz ensemble, and/or social music. Such official events do not
qualify for military escorts, ushers, attendants, or similar personnel support. All
requests for DoD support of Executive, Legislative, or Judicial Branch "Official Federal
Government Events" shall comply with the operational and funding provisions of
paragraph 4.3. of reference (c).
E8.6.3. The Military District of Washington has the responsibility for coordinating
support requests for all Congressional or other "Official Federal Government Event"
within the NCR. The Military Services and the other DoD Agencies shall forward all
such requests to: Director of Ceremonies and Special Events, Building 30, Room 206,
Military District of Washington, 103 Third Avenue, Washington, DC 20319-5050. The
Military District of Washington shall coordinate all such requests through the
OASD(PA(DCR&PL)) for approval.
E8.6.4. When Congressional or other "Official Federal Government Event" support
requests are for non-DoD events outside the NCR, the Military Services and the other
DoD Agencies shall forward the requests, with applicable recommendations, to
OASD(PA), Attn: Directorate for Community Relations and Public Liaison, 1400
Defense Pentagon, Washington, DC 20301-1400, for approval. Also see paragraph
E8.6.2., above.

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E9. ENCLOSURE 9
FUNDING AND PROGRAMING
E9.1. PURPOSE
This enclosure describes how community relations activities are funded.
E9.2. POLICY IMPLEMENTATION
Funding programed and expended for public affairs activities, to include community
relations, is an integral part of the O&M account of the DoD Component command or
organization.
E9.2.1. Programing funds for community relations programs shall be the
responsibility of each DoD Component and its subordinate commands and shall be kept
to the minimum necessary to accomplish the DoD objectives.
E9.2.2. Public affairs activities must be planned and budgeted to the greatest extent
possible. The DoD Components shall absorb all unprogramed costs of supporting those
community relations programs that may be specifically authorized by statute, E.O., or
the Secretary of Defense, and the following types of programs when they are in the
primary interest of the Department of Defense:
E9.2.2.1. Official Federal Government Events.
E9.2.2.2. DoD or civic-sponsored observances of U.S. or host-country
national holidays.
E9.2.2.3. Official civil ceremonies and functions.
E9.2.2.4. Speaking engagements as addressed in enclosure 4 of this Instruction.
E9.2.2.5. Events considered to be in the national interest or in the
professional, scientific, or technical interest of a DoD Component or element, when
approved by the ASD(PA) or the Commander of an overseas Combatant Command, as
applicable.
E9.2.3. The DoD Components also shall absorb all unprogramed costs of direct
support to recruiting and personnel procurement activities. All such costs shall be

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charged against recruiting or personnel procurement program funds of the DoD
Components.
E9.2.4. Volume 1, Part W, section U7900, of the JFTR (reference (y)), authorizes
the expenditure of O&M funds by military personnel for incidental travel costs
associated with unprogramed community relations activities when the event sponsor
agrees to reimburse the Government for such expenses.

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E10. ENCLOSURE 10
DoD ASSISTANCE TO ANNUAL CONFERENCES OF NATIONAL MILITARY
ASSOCIATIONS
E10.1. PURPOSE
This enclosure contains policy implementation instructions for DoD assistance to
annual conferences of national military associations.
E10.2. GENERAL
Section 2548 of 10 U.S.C. (reference (f)) authorizes the Department of Defense to
provide designated national military associations logistical and administrative support
for their annual national convention or conference. That support, which is not available
to other non-Federal entities, includes communications support, medical assistance,
administrative support, security support, and limited air and ground transportation.
Regional and local chapters of such associations are ineligible to receive those
additional services.
E10.3. POLICY IMPLEMENTATION
E10.3.1. Designation Responsibility. The ASD(PA) has responsibility for
designating "National Military Associations." See paragraph E10.3.5., below, for
eligibility requirements.
E10.3.2. Approval Authority. In accordance with Section 2548 of reference (f),
the Secretaries of the Military Departments are delegated approval authority to provide
military support to designated "National Military Associations." That authority may be
further delegated, in writing, to the National Guard Bureau by the Secretaries of the
Army or the Air Force, as they deem applicable. The specified national military
associations eligible for military support must be designated and approved in advance by
the ASD(PA). All support shall be approved in advance by the Secretary of the Military
Department concerned, provided in conjunction with training in applicable skills, and
provided at no additional cost to the Government. (See subparagraph 4.10.4. of DoD
Directive 5410.18 (reference (c)).)

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E10.3.3. List of Approved National Military Associations
E10.3.3.1. The ASD(PA) retains the authority to modify the list of national
military associations granted approval for DoD support. Groups desiring designation as
a "national military association" must submit written requests through applicable Military
Service channels to the OASD(PA), Attn: Directorate for Community Relations and
Public Liaison, 1400 Defense Pentagon, Washington, DC 20301-1400, at least 60 days
before the annual convention or conference. Requests must include the following:
E10.3.3.1.1. A copy of the statute (Federal or State) granting charter or
official recognition.
E10.3.3.1.2. A statement outlining the purpose of the association and
justification for its proposed designation as a national military association.
E10.3.3.1.3. A list of national officers, total membership, and the
locations of regional and/or local chapters.
E10.3.3.1.4. A copy of the association's constitution or charter and
by-laws.
E10.3.3.2. Associations approved for such support generally shall be added to
the DoD-designated association list.
E10.3.4. Limits on Annual Support. DoD support to national military associations
under Section 2548 of 10 U.S.C. (reference (f)) is limited to one annual conference or
convention of each designated association for each calendar year. (See subparagraph
4.10.1. of DoD Directive 5410.18 (reference (c)).) Except for administrative support,
addressed in subparagraph E10.3.6.4., below, the duration of military support is
restricted to a period beginning 1 day prior to the opening of the annual conference or
convention and ending 1 day after its closing.
E10.3.5. Eligibility Requirements. Military associations must be non-commercial
in nature, must be national in scope, and must focus their efforts on an entire Military
Service or a significant segment of all Military Services, active duty, National Guard
and/or Reserve activities. Associations oriented primarily toward military veterans
(whether veterans in general or of a specific Military Service), or associations primarily
oriented toward specific Military units, branches of a Military Service, occupational
fields or skills, campaigns, gender, ethnic group, religion, or region, do not meet the
eligibility criteria.

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E10.3.6. Authorized Support. While on duty status, Military Service members are
restricted to performing duties that relate directly to their designated military
specialties. Additionally, the use of personnel and equipment must be at no additional
cost to the Government, and all logistical support must be incorporated into legitimate
and scheduled training missions.
E10.3.6.1. Limited air and ground transportation.
E10.3.6.1.1. Air. Conference attendees may travel to and from
conferences aboard military aircraft under the following conditions:
E10.3.6.1.1.1. Travel is restricted to military members traveling on
official orders or traveling "space available" without orders.
E10.3.6.1.1.2. No civilian spouses other than those designated by the
Military Services are eligible for military air transportation.
E10.3.6.1.1.3. All military flights must be legitimate scheduled
training missions and must be approved in advance by the Secretary of the applicable
Military Department, or designated authority, to ensure propriety and cost-effectiveness.
E10.3.6.1.2. Ground. With the exception of travel to and from personal
residences, official conference attendees may travel to and from conferences, and
official conference functions, by Government-owned or Government-contracted ground
transportation. VIP sedan transportation is restricted to General or Flag grade officers
and/or distinguished civilians of equivalent grade and their spouses. The expenditure of
appropriated funds for ground transportation to events not directly related to the
substantive issues being considered by the conference, such as events intended to
entertain spouses and family members of the delegates, is not authorized. Spouse
functions do not qualify for DoD transportation. All plans involving the use of
Government-provided ground transportation must be approved in advance by the
Secretary of the applicable Military Department, or designated authority, to ensure
propriety and cost-effectiveness.
E10.3.6.2. Limited communications support such as use of portable radio and
cellular phones, communication systems management, message distribution, and
automation services may be provided to the approved associations listed in attachment 1
of this enclosure.
E10.3.6.3. Medical support may be provided only to support emergency and
lifesaving functions.
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E10.3.6.4. Administrative support may be provided for such functions as
typing, filing, photocopying, distribution processing, telephone answering, and
accounting duties. All support must be related directly to official conference events
and should be of a reasonable duration, generally no more than 2 weeks before and 1
week after the officially announced dates of the conference or convention.
E10.3.6.5. Security support may be provided if local civilian resources are not
sufficient as evidenced by official requests for assistance from local civilian
law-enforcement agencies.
E10.4. ADDITIONAL COMMENTS
Those guidelines shall not be interpreted to affect support, authorized by DoD Directive
5410.18 (reference (c)) and implemented by this Instruction, traditionally available to
non-Federal organizations, such as veterans associations and business or civic
organizations, at the DoD level or through any of the Military Services. Such traditional
community relations support, identified in the various enclosures to this Instruction,
may include designating DoD coordinators, providing bands and Color Guards for
patriotic openers, and providing DoD speakers at technical meetings and seminars.

Attachments - 1
E10.A1. Support for National Military Associations

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E10.A1. ATTACHMENT 1 TO ENCLOSURE 10
SUPPORT FOR NATIONAL MILITARY ASSOCIATIONS
In accordance with 10 U.S.C. 2548 (reference (f)), the Department of Defense may
provide the following designated national military associations authorized logistical and
administrative support as specified in paragraph E10.3.3. of enclosure 10, above, for
their annual national convention or conference:
E10.A1.1.1. The Adjutant General Association of the United States.
E10.A1.1.2. The Air Force Assocation.
E10.A1.1.3. The Association of the United States Army.
E10.A1.1.4. The Enlisted Association of the National Guard.
E10.A1.1.5. The Marine Corps League.
E10.A1.1.6. The National Guard Association of the United States.
E10.A1.1.7. The Navy League.
E10.A1.1.8. The Non-Commissioned Officers Association of the United States of
America.
E10.A1.1.9. The Reserve Officers Association of the United States.

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E11. ENCLOSURE 11
MILITARY INSTALLATION OPEN HOUSES
E11.1. PURPOSE
This enclosure provides policy implementation guidance for military installation open
houses and/or similar activities.
E11.2. DEFINITION AND FUNCTION
E11.2.1. A military installation open house is a program sponsored by the military,
conducted on an installation or other military facility, to which the general public is
invited.
E11.2.2. A military installation open house is designed to show military missions,
equipment, facilities, and personnel to a local or regional civilian community to satisfy
its interest in the defense establishment and national security affairs.
E11.3. USE OF THE TERM
E11.3.1. The term "open house" identifies a traditional activity held on military
installations. It connotes a similar activity held in civilian communities.
E11.3.2. The use of the term "open house" is not intended to specify or dictate any
predetermined level of access to military installations.
E11.3.3. Alternate terms, such as "public visitation" or "public visitation
opportunity" may be substituted for "open house."
E11.4. POLICY IMPLEMENTATION
E11.4.1. Military installations are encouraged to hold at least one open house-type
event each year.
E11.4.2. Open house displays, events and attractions generally must come from the
resources of the host installation or local community with the exception of military
equipment or people who may be invited from other installations to demonstrate
equipment or capabilities not found at the host installation.
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E11.4.3. Military open house programs are primarily public affairs activities.
They are not intended as Morale, Welfare, and Recreation (MWR) fund-raising events.
That does not prevent MWR involvement in those events as long as fund-raising does
not become the primary objective of the event. Open houses shall not take on the
character of commercial events, carnivals, or fairs or create an impression of a
commercial, carnival, or fund-raising environment.
E11.4.4. Any commercial sponsorship with or of activities taking place at open
houses shall follow guidelines used for MWR events (DoD Directive 1015.1 (reference
(z))), as promulgated by the Office of the Under Secretary of Defense for Personnel
and Readiness and guidelines issued by individual Military Services for MWR
programs. Commercial sponsors shall not restrict public viewing of aerial activities.
E11.4.5. In keeping with the spirit of military open houses, civilian demonstrations,
if engaged, must be an adjunct to military activities. That includes civilian aircraft
and/or flying demonstrations. Commercial sponsorship of civilian demonstrations may
be solicited under the same conditions as other commercial sponsorship.
E11.4.6. Contracts to be funded with appropriated funds on military installations
must be awarded in accordance with 10 U.S.C. 2301 et seq. (reference (f)). In addition,
contracts to be funded with non-appropriated funds must, to the maximum extent
practicable, also be awarded in accordance with DoD Directive 4105.67, reference (aa).
E11.4.7. Owners and/or operators of aircraft not owned by the Federal
Government, such as vintage (warbird) aircraft, shall not be permitted to impose a
mandatory admission charge to view or enter their aircraft. Donations for tours of the
aircraft or donations to the sponsoring organization may be requested.
E11.4.8. No charges or fees shall be imposed by the military installation or its
agents for admission, parking, or viewing any activities. Installations may provide
special seating for distinguished visitors at no charge. Charges for admission to
military aircraft or other equipment are specifically prohibited, as well as sales of
photos of attendees at open houses donning military equipment or clothing or seated in
military aircraft or equipment. (See paragraph E3.2.9. in enclosure 3.) Installations
may not impose unreasonable restrictions on visitors to encourage purchase of
services. For example, coolers may not be prohibited for stimulating soft drink sales;
lawn chairs may not be prohibited for stimulating bleacher seat sales.

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E12. ENCLOSURE 12
DoD SUPPORT TO INAUGURAL ACTIVITIES OF STATE GOVERNORS
E12.1. PURPOSE
This enclosure contains policy implementation guidance for official support by the
Department of Defense of inaugural ceremonies and parades for State governors.
E12.2. POLICY IMPLEMENTATION
E12.2.1. DoD support to inaugural ceremonies and parades for State governors is
authorized, subject to the availability of resources.
E12.2.2. To the greatest extent practicable, the military support must include
representation from each of the Military Services with resources located in the State.
E12.2.3. In those cases where Military Service support is desired for an inaugural
program, but no military personnel or military equipment are stationed within that State,
the circumstances must be reported to the ASD(PA) for resolution.
E12.2.4. Bands, troop units, and equipment from outside the local area may be
provided only if no additional cost to the Federal Government is incurred, unless
approved by the ASD(PA).
E12.2.5. Support must be limited in size and scope, bearing in mind the potential
demands that may be generated from State to State.
E12.2.6. When Federal funds are not made available to support inaugural activities
of State governors, the State National Guard may be ordered to State duty by appropriate
State authority.
E12.2.7. The duties performed by Army and Air National Guard personnel in
Federal status or involving Federal resources shall conform to the policies in DoD
Directive 5410.18 (reference (c)) and the procedures in this Instruction.
E12.2.8. Military aviation flyovers of inaugural ceremonies by State National
Guard resources are authorized when flown as part of a previously scheduled training
mission and at no additional expense to the Government.

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E13. ENCLOSURE 13
EVALUATION CHECKLIST
E13.1. PURPOSE
Policy for determining when a community relations activity or community relations
support is applicable is in DoD Directive 5410.18 (reference (c)). This enclosure
contains a checklist that provides a summary of those guidelines in a format that is
useful in evaluating requests and programs. The checklist is not intended to provide
all-inclusive guidance. The policies in reference (c), and the implementing procedures
in this Instruction, shall be the final determinant.
E13.2. GENERAL
Community relations support, to include DoD personnel, equipment, transportation, or
other resources or services, generally shall not be provided to non-Federal entities
when the support reasonably could be provided by resources and services commercially
available. The Head of the DoD Component command or organization shall consider
that all uses of DoD resources for public events should benefit a broad segment of the
community as a whole, not only the financial interest of an event sponsor. Many
resources may be available from the Department of Defense for use by a non-Federal
entity at no cost or at a cost significantly below the fair market value. That availability
does not necessarily make it in the best interest of the Department of Defense to
provide the requested support. Any potential for community relations value received by
a DoD Component command or organization through providing DoD support to one
local non-Federal entity at no cost or at a cost significantly below the fair market value
must be weighed against the negative community relations value of depriving another
non-Federal entity, such as a local commercial vendor, of an opportunity to conduct
business. (See subparagraph 4.2.17. of reference (c).)
E13.3. CHECKLIST
Community relations activities and support may be approved only for events that meet
minimum criteria in EACH of the following four categories of activity; sponsor; site;
and program.
E13.3.1. Activity Criteria. An activity receiving community relations support must
meet at least ONE of the criteria in subparagraph E13.3.1.1., below. If ANY of the
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conditions in subparagraph E13.3.1.2., below, is met, the event is ineligible for
community relations support.
E13.3.1.1. Authorized Community Relations Activities
E13.3.1.1.1. An event or occasion of general interest or benefit to a
local, State, regional, national, or broadly representative community. (See subparagraph.
4.2.3. of reference (c).)
E13.3.1.1.2. Endorsement of an activity that supports the CFC;
emergency and disaster relief appeals approved by the OPM; assistance to Military
Service aid societies; and other organizations composed of DoD personnel or their
dependents when fund-raising is among their own members and solely benefits the
welfare funds of those members. (See subparagraph 4.2.8. of DoD Directive 5410.18
(reference (c)).)
E13.3.1.1.3. A local fund-raising event ONLY IF approved for support by a
local commander, in accordance with subparagraph 4.2.5. of reference (c). (See DoD
5500.7-R, reference (d).)
E13.3.1.1.4. Aerial demonstration support at an air show in which criteria
specified in subparagraph 4.3.4. of reference (c) are met.
E13.3.1.1.5. An event specifically authorized for DoD support by statute
or E.O. (See subparagraph 4.2.3. of reference (c).)
E13.3.1.2. Unauthorized Community Relations Activities
E13.3.1.2.1. A commercial activity or a commercially oriented program,
such as a motion picture premiere, fashion show, beauty pageant or similar event, or a
program where support primarily will serve to increase sales or business traffic. (See
subparagraph 4.2.9. of reference (c).)
E13.3.1.2.2. A testimonial to an individual or private organization. (See
subparagraph 4.2.3.4. of reference (c).)
E13.3.1.2.3. A fund-raising event not described in subparagraph
E13.3.1.1.2., above. (See subparagraph 4.2.5. of reference (c).) (Also see chapter 3 of
reference (d).)

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E13.3.1.2.4. An event in which public confrontation is planned or likely,
or where the real or apparent purpose is to stage controversy. (See subparagraph
4.2.12. of reference (c).)
E13.3.1.2.5. An event restricted to any part of the public, based on race,
religion, color, national origin, or gender. (See subparagraph 4.2.13. of reference (c);
and subparagraph E13.3.2.2.1., below.)
E13.3.1.2.6. An event that involves the solicitation or the appearance of
solicitation of votes in a political campaign. (See subparagraph 4.2.11. of reference
(c).)
E13.3.1.2.7. Activities that involve or give the appearance of involving
the promotion, endorsement, or sponsorship of any individual commercial enterprises,
religious or sectarian organizations, ideological movements, and political campaigns and
organizations. (See subparagraph 4.2.9. of reference (c).)
E13.3.2. Sponsor Criteria. Sponsorship of an activity eligible to receive
community relations support must meet at least ONE of the conditions in subparagraph
E13.3.2.1., below. If ANY of the conditions in subparagraph E13.3.2.2., below, is met,
the event is ineligible for community relations support.
E13.3.2.1. Authorized Sponsorship Conditions
E13.3.2.1.1. The event is sponsored by local, State, or Federal
government. (See subparagraph 4.2.4.3. of DoD Directive 5410.18 (reference (c)).)
E13.3.2.1.2. The event is sponsored by veterans, Military Service-related,
civic, patriotic, or historical organizations. (See subparagraph 4.2.3. of reference (c).)
E13.3.2.1.3. The event is sponsored by an organization whose interests
are primarily service to the community, including associations representing a cross
section of an industry or interest. (See subparagraph 4.2.3. of reference (c).)
E13.3.2.1.4. The event is sponsored by a public, private, or parochial
school or college and is primarily educational or patriotic in nature or benefits
recruiting. (See subparagraph 4.2.3. of reference (c).)
E13.3.2.1.5. The event is sponsored by a commercial, private, or sectarian
organization, and is primarily intended to serve the community and not the sponsoring
organization. (See subparagraph 4.2.3. of reference (c).)

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E13.3.2.2. Unauthorized Sponsorship Conditions
E13.3.2.2.1. The event is sponsored by an organization that specifically
excludes any person from its membership for reasons of race, creed, color, national
origin, or gender. (Support is authorized to organizations whose membership is based
on gender or national origin when the event is of community-wide interest and benefit,
rather than for the primary benefit of the organization.) (See subparagraph 4.2.14. of
reference (c).)
E13.3.2.2.2. The event is sponsored by a commercial enterprise or an
organization engaged in commercial activity and is intended to benefit the sponsor.
(See subparagraph E13.3.2.1.5., above, and subparagraph 4.2.3. of reference (c).)
E13.3.2.2.3. The event is sponsored by an organization representing a
religious, ideological, or partisan political viewpoint. (See subparagraphs E13.3.2.1.5.,
above, E13.3.3.1.4., below, and subparagraph 4.2.11. of reference (c).)
E13.3.2.2.4. The event is sponsored by an organization whose
constitution, bylaws, membership qualifications, or ritual are not public (e.g., secret
societies). (See subparagraph 4.2.15. of reference (c).)
E13.3.3. Site Criteria. An eligible site for a community relations activity must be
one of those listed in subparagraph E13.3.3.1., below. If ANY of the conditions in
subparagraph E13.3.3.2., below, are met, the event is ineligible for community relations
support.
E13.3.3.1. Authorized Sites for Community Relations Activities
E13.3.3.1.1. A military installation. (See subparagraph 4.2.3. of DoD
Directive 5410.18 (reference (c)).)
E13.3.3.1.2. Municipal, State, or Federal property. (See subparagraph
4.2.3. of reference (c).)
E13.3.3.1.3. A private or commercial property when the program is of
community-wide interest or is patriotic in nature, and does not benefit or contribute to
the profits of the property owner. (See subparagraph 4.2.3. of reference (c).)

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E13.3.3.1.4. A religious facility or building when the program is of
community-wide interest, non-sectarian, and broadly promoted, or involves a program at
a parochial school or college, as discussed in subparagraph E13.3.2.1.4., above. (See
subparagraph 4.2.3. of reference (c).)
E13.3.3.2. Unauthorized Sites for Community Relations Activities
E13.3.3.2.1. A site at which admission, seating, or access is restricted
based on race, creed, color, national origin, or gender. (See subparagraph 4.2.13. of
reference (c).)
E13.3.3.2.2. A private, commercial, or religious facility, except as
permitted in subparagraphs E13.3.3.1.3. and E13.3.3.1.4., above. (See subparagraph
4.2.3. of reference (c).)
E13.3.4. Program Criteria. The program eligible to receive community relations
support must meet at least ONE of the conditions in subparagraph E13.3.4.1., below. If
ANY of the conditions in subparagraph E13.3.4.2., below, are met, the event is ineligible
for community relations support.
E13.3.4.1. Authorized Community Relations Programs
E13.3.4.1.1. Those specifically authorized by and funded by the
Congress. (See subparagraph 4.2.1. of reference (c).)
E13.3.4.1.2. Those that are executed at no additional cost to the
Government. (See subparagraph 4.2.1. of reference (c).)
E13.3.4.2. Unauthorized Community Relations Programs
E13.3.4.2.1. Those that endorse or favor any individual or organization,
or appear to do so. (See subparagraphs 4.2.7., 4.2.8., and 4.2.9. of DoD Directive
5410.18 (reference (c)).)
E13.3.4.2.2. Those that could be considered to be the primary or major
attraction for which admission is charged. (Military Service academy sporting events
are exempt from that restriction.) (See subparagraph 4.2.5. of reference (c).)
E13.3.4.2.3. Those that would interfere with military needs or operational
requirements (See subparagraph 4.2.2. of reference (c).)

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E13.3.4.2.4. Those that would interfere with the customary or regular
employment of civilians in their art, trade, or profession. (See subparagraph 4.2.17. of
reference (c).)
E13.3.4.2.5. Those that involve the use of military personnel, including
members of the Reserve Components and the ROTC personnel, off military
installations, as ushers, baggage handlers, guards, escorts (to include escorts or other
forms of support for beauty pageants, modeling, or similar events), messengers, parking
lot attendants, runners, for crowd control, or in similar capacities. (See subparagraph
4.2.16. of reference (c).)
E13.3.4.2.6. Those that selectively benefit an event sponsor in that the
same support would not or could not normally be provided to all similar groups or
organizations that request it. (See subparagraphs 4.2.7., 4.2.8., and 4.2.9. of reference
(c).)
E13.3.4.2.7. Those that entail illegal remuneration of DoD personnel or
organizations. (See subparagraph 4.2.18. of reference (c).)

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