Educational Opportunity Centers Annual Performance Report

OMB Approval No: 1840-XXXX

Expiration Date: XX/XX/XXXX

Expiration Date: XX/XX/XXXX

Educational Opportunity Centers (EOC) Program

Instructions for Completing the Annual Performance Report

For Program Year 2011–12

1. WHAT IS THIS PACKAGE?

This package contains the instructions needed to prepare the annual performance report for the Educational Opportunity Centers (EOC) program. The Department of Education uses the information provided in the performance report to assess a grantee’s progress in meeting its approved goals and objectives and to determine a grantee’s prior experience (PE) points in accordance with the program regulations (34 CFR 644.22 – Educational Opportunity Centers). The Department also aggregates grantees' data to report on each program as a whole, in particular to respond to the Government Performance and Results Act.

2. WHAT ARE THE LEGISLATIVE AND REGULATORY AUTHORITIES TO COLLECT THIS INFORMATION?

• Program regulations in 34 CFR Part 644; and

• Sections 75.591 and 75.720 of the Education Department General Administrative Regulations (EDGAR)

3. WHO MUST FILE THIS REPORT?

All grantees funded under the EOC program must submit annual performance reports as a condition of grant award.

4. WHAT PERIOD OF TIME IS COVERED IN THE REPORT?

The report covers the 12-month budget period. This information can be found in Block 6 of your Grant Award Notification.

5. WHAT INFORMATION MUST BE SUBMITTED?

The report consists of four sections. Section I requests basic identifying information about the project, while Section II covers demographic information and target schools. Sections III and IV reflect the standard objectives found on the Program Profile page of the 2011 application package for EOC. Section III requests the educational status of different groups of participants at time of first service in the reporting period; these groups allow grantees to report on sets of participants specified in the objectives. Section IV asks grantees to report on the educational status of participants at the end of the reporting period and to show the extent to which the project succeeded in meeting its objectives.

6. WHEN SHOULD THE REPORT BE FILED?

The annual performance report should be submitted electronically via the Web within 90 days after the end of each 12-month budget period.

7. HOW MAY THE REPORT BE SUBMITTED?

The entire report should be submitted via the World Wide Web. In addition, a grantee must submit, via fax _______, a signed copy of Section I of the report form that certifies that the information submitted electronically is accurate, complete, and readily verifiable.

The Web application will be available as of ________, via link to our contractor's Web site from the following Web addressee:

http://www.ed.gov/programs/trioeoc/report.html

The Web site contains the forms and instructions needed to prepare and submit online the annual performance report for the EOC program. The Web application that EOC grantees will use to submit the annual performance report has the following features:

• Instructions for using the Web site, an introduction to the data collection, and Online Help;

• Web form for completing all sections online;

• Edit checks to help increase accuracy in reporting;

• A print button to make a hard copy of the information entered;

• A submit button to send the entire report to the Department of Education; and

• An e-mail confirmation that the report has been submitted (if an e-mail address is provided when completing Section I).

8. WHO MAY BE CONTACTED FOR ADDITIONAL INFORMATION CONCERNING THE SUBMISSION OF THE PERFORMANCE REPORT?

Please contact your program specialist directly if you have questions regarding the performance report requirements or if you need to revise the performance report submission. A state listing of program specialists’ names, telephone numbers, and e-mail addresses is available at the Web address provided above.

If you have technical problems accessing the Web site or using the Web application, please contact the Help Desk by either telephone _________or e-mail at__________.

Specific Instructions for Completing the Performance Report

Section I: Project Identification, Certification, and Warning

1. Identification

1. To begin completing this report online, from the Department’s Web page you will need to click on _____________, a Web site hosted by our contractor to support submittal of annual performance reports.

2. Once at the contractor's Web site (entitled " EOC Annual Performance Report (APR) for Program Year 2011–12"), you will need to register to receive a user ID and temporary password. Registration requires entry of the project director's first and last names and e-mail address and the project's PR award number (found in block 5 of the Grant Award Notification). If this information matches the data that the Department currently has on file, a user ID and temporary password will be sent to the e-mail address on file. If discrepancies exist, your program specialist will be sent an e-mail message requesting verification of data on the project. Please allow 24 hours for this verification to occur. Once the Help Desk has received verification from the program specialist, the grantee will be notified that he or she can continue with registration.

3. Once you have your user ID and temporary password, you may enter those on the homepage of the website listed above and click "Log in." You will then be prompted to create a new password and answer two security questions. After doing so, the website will let you continue onto Section I of the APR.

4. You will be asked to confirm that the PR/Award number and associated grantee name are correct; you will then see the page for Section I. Your PR/Award number will be pre-populated in line 1 of Section I of the report form.

5. The name of the organization awarded the grant funds will be pre-populated in line 2.

6. The address of the grantee organization will be pre-populated in line 3. If changes are needed, please correct the data.

7. The name of the project director will be pre-populated in line 4. If there has been a change in the project director, please contact your program specialist immediately to notify them of the change. The APR is not a vehicle for obtaining approval for any project director changes.

8. The current telephone number, fax number, and electronic mailing address for the project director will be pre-populated in line 5.

9. The budget period covered by this report will be pre-populated in line 6. These dates should correspond to the budget period found in block 6 of the Grant Award Notification.

10. In line 7, provide the name, telephone number, and electronic mailing address for the data entry person who has completed the online form.

2. Certification

The project director is the person responsible for administering the project in accordance with the terms and conditions of the grant.

The certifying official is the individual (or successor or designee) who signed the grant application on behalf of the institution or agency.

3. Warnings

Any person who knowingly makes a false statement or misrepresentation on this report is subject to penalties which may include fines, imprisonment, or both, under the United States Criminal Code and 20 U.S.C. 1097. Further Federal funds or other benefits may be withheld under these programs unless this report is completed and filed as required by existing law (20 U.S.C. 1231a) and regulations (34 CFR 75.590 and 75.720).

Section II: Demographic Profile of Project Participants, Target Schools, Invitational Priorities

Number of Participants Funded to Serve

The Department will pre-populate this field with the number of participants the grant was funded to serve each year, based on information provided in the project's approved application. Grantees will not be able to make changes to this number on the form. If the pre-populated number reflects a data entry error, the project must contact its assigned program specialist to resolve the problem.

A. Number of Participants Assisted

In completing this section of the report, please keep in mind the following definitions of a project participant provided in the program regulations in 34 CFR 644.7.

An EOC participant means an individual who: (1) is determined to be eligible to participate in the project under section 644.3; and (2) receives project services.

Only those individuals who meet the definitions of participants should be counted in this section of the report. Participants need not have been enrolled in the program at the beginning of the reporting period to be counted. Report only on participants served in 2011–12; do not provide information on participants last served in 2010–11 or any earlier year.

Please provide the number of new participants served in A1 and continuing participants in A2. A new participant is one served by the project for the first time during this budget period. A continuing participant is one who was served by the project for the first time in another budget period (this includes a budget period under a previous grant) and who received project services during this budget period.

A3 should be the total of A1 and A2, if applicable, and should be the number of participants served by the project during the budget period.

B. Participant Distribution by Eligibility

The regulations governing the EOC program (see 34 CFR 644.11(a)) requires that at least two-thirds of the individuals a project serves must be low-income individuals who are potential first-generation college students (these terms are defined below) the remaining participants can be low-income individuals, potential first-generation college students, or any individuals in need of services who meets the other participant eligibility criteria in 34 CFR 644.3. Students may be counted only once in this breakout. The total reported must agree with the number in A3 above.

Low-income individual means an individual whose family’s taxable income did not exceed 150 percent of the poverty level amount in the calendar year preceding the year in which the individual initially participated in the project. The poverty level amount is determined using criteria of poverty established by the Bureau of the Census of the U.S. Department of Commerce. The 2012 low-income levels can be found on the TRIO website at:

http://www2.ed.gov/about/offices/list/ope/trio/incomelevels.html

Potential first generation college student means (1) an individual neither of whose natural or adoptive parents received a baccalaureate degree; or (2) an individual who, prior to the age of 18, regularly resided with and received support from only one parent and whose supporting parent did not receive a baccalaureate degree; or (3) an individual who, prior to the age of 18, did not regularly reside with or receive support from a natural or adoptive parent.

In the Other category (B4), count those project participants who are neither low-income nor potential first-generation college students. The total should agree with the number in A3.

C. Participant Distribution by Race and Ethnicity

On October 19, 2007, ED released revised, Department-wide guidance on collecting and reporting data on race and ethnicity:

http://www.ed.gov/legislation/FedRegister/other/2007-4/101907c.pdf ; or http://www.ed.gov/legislation/FedRegister/other/2007-4/101907c.html

All grantees of the Department were required to implement the revised guidance as of fall 2010 for the 2010–11 school year and thereafter.

While the 2007 guidance is largely consistent with the reporting categories for race and ethnicity that EOC grantees have used in earlier years in APR reporting, the guidance specifies data collection, reporting, and maintenance procedures that grantees may or may not have followed in the past, but that now are required for full implementation. These procedures, designed to ensure data quality, include these points:

• Grantees need to collect racial and ethnic data on all participants using a two-part question: first, the grantee asks the participant-- whether the participant is Hispanic/Latino; second, the grantee asks the respondent to select one or more races from the five racial groups listed. (Instead of asking the respondent, grantees may use school records to determine a participant's race and ethnicity, but only if the school has implemented the Department's 2007 guidance.)

• If the respondent identifies the participant as Hispanic/Latino, that is the one category the grantee should use in reporting to the Department on that participant, regardless of other racial information the respondent may provide. Grantees must, however, keep in their files the original responses on race and ethnicity of all participants using the two-part question.

• If a respondent belongs in more than one racial group, the grantee should report the respondent as belonging to two or more races.

• “Unknown” should not appear on forms grantees use to collect data, though grantees may report a participant’s race/ethnicity as “Unknown” if necessary.

• The guidance encourages grantees to have respondents themselves identify the category to which they belong, rather than for the grantee to use observation to select a category.

The points above are highlights only; grantees are responsible for implementing all relevant aspects of the guidance.

In Section II C, grantees are to report aggregated data on participants' race and ethnicity. As noted above, all students identified as Hispanic or Latino should be included only in the count for C2. Non-Hispanic/Latino participants identified as of one race should be shown in lines C1, C3, C4, C5, or C6. Non-Hispanic/Latino participants identified as of two or more races should be counted in C7. Participants for whom race and ethnicity is unknown should be included in the count for C8. The total, C9, should equal the number in Section II, A3. As indicated above, the original responses from Hispanic/Latino students or their parents (and indeed all participants) provided on their race and ethnicity should be retained in grantees' files.

Definitions of the ethnic and racial categories

Hispanic or Latino - A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.

American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.

Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, and the Indian subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Black or African American - A person having origins in any of the Black racial groups of Africa.

White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

Native Hawaiian or Other Pacific Islander – A person having origins in any of the original peoples of Hawaii or other Pacific islands such as Samoa and Guam.

Two or more races – A person of a multi-racial background.

D. Participant Distribution by Gender

Though these data are not mandatory, they are helpful to the Department in reporting on the gender representation of project participants. The total should agree with the number in A3.

E. Participant Distribution by Age

The data requested here represent age ranges most consistent with age groups targeted for services by the Talent Search (TS) and EOC program statute and regulations. Given the permissible exceptions provided by statute which permits EOC projects to serve individuals younger than 19 years of age if the individuals cannot be appropriately served by a TS project (see 34 CFR 644.3(2)), the requested information aids the Department in validating the numbers youths and adults served by each EOC project. The total should agree with the number in A3. The data reported here should reflect the age of project participants at the time of first service in the reporting period. Item E1 has been changed to include participants who meet the eligibility requirements for TS but who are younger than 11 years old.

F. Military connected students

For EOC projects that addressed the competitive preference priority under the FY 2011 grant competition, please provide the number of veterans, active duty military, children of active duty military, and spouses of active duty military served by the EOC project during the reporting year.

Military connected students means a veteran or an individual who has a parent or guardian on active duty in the uniformed services (as defined by 37 U.S.C. 101, in the Army, Navy, Air Force, Marine Corps, Coast Guard, National Guard, or the reserve component of any of the aforementioned services) or is a member of the uniformed services who is on active duty, or who is the spouse of an active-duty service member.

A veteran may be served regardless of age. Veteran means a person-(1) Served on active duty as a member of the Armed Forces of the United States for a period of more than 180 days and was discharged or released under conditions other than dishonorable; (2) Served on active duty as a member of the Armed Forces of the United States and was discharged or released because of a service connected disability; (3) Was a member of a reserve component of the Armed Forces of the United States who served on active duty in support of a contingency operation (as that term is defined in section 101(a)(13) of title 10, United States Code) on or after September 11, 2001.

G. Participants with Limited English Proficiency

EOC projects may adapt project services to meet the needs of students with limited English proficiency (see 34 CFR 644.4(k)). If applicable for your project, please provide the number of project participants with limited English proficiency.

Limited English proficiency, with reference to an individual, means a person whose native language is other than English and who has sufficient difficulty speaking, reading, writing, or understanding the English language to deny that individual the opportunity to learn successfully in classrooms in which English is the language of instruction.

H. EOC participants also served during reporting year by another federally funded program (see 34 CFR 644.32(c)(4))

Please provide the number of participants in your EOC project that also received services during the project year from another federal TRIO program (e.g., Veterans Upward Bound) or another federally funded program or programs that provide the same or similar services as those provided by the EOC project. For example, it is conceivable that an EOC project works in collaboration with the Department of Veteran Affairs (VA) by referring participants to the VA’s General Equivalency Diploma (GED) program. The GED program would represent a service the participant received from another federal program. Please provide an unduplicated count of participants in each applicable category. You do not need to collect or report information on other federal programs in the target area for which EOC participant may receive assistance if the services they receive are not similar to those provided by the EOC project.

I. Target Schools (if applicable)

Those EOC projects that serve target schools must provide for each target school the school’s identification number in the Common Core of Data (CCD) of the National Center for Education Statistics (NCES), the name of the school, and its city, state, and zip code. The CCD contains valuable information on individual American schools, such as race and ethnicity and number of students eligible for free or reduced-price meals. A Web link will appear on the Web application to assist you in finding the NCES school identification number for each of your target schools.

The online version of the form will be pre-populated for schools listed in your previous year's APR; please be sure to check all data for accuracy, including the NCES ID numbers. Delete any schools that you no longer serve and add any new schools. In addition, please provide the number of students served at each target school.

Projects should discuss any changes in target schools with their program/grants specialist before submitting the APR. Projects may not add or drop target schools without written approval from the program/grants specialist. The APR is not a vehicle for obtaining approval of changes in your target schools. If a project is phasing out a school (i.e., continuing to serve students in a school previously served by the EOC project but not adding new students), the project should include the school in the list as they would any others; the list in Section II should include all approved schools that the project served in 2011–12. If a project did not provide services to students in a school in 2011-12, that school should be dropped from the list.

J. Invitational Priorities (if applicable)

The FY 2011 EOC grant competition encouraged applicants to address one or both of the invitational priorities listed below. If your project addressed either or both of these priorities, please provide the information requested.

1. The Secretary encourages applicants to work with appropriate State agencies to use data from State longitudinal data systems or to obtain data from reliable third-party sources when providing information on the implementation of their EOC projects and their participants’ outcomes.

If applicable to your project, list the data systems that your project utilized.

2. The Secretary encourages applicants to coordinate project services with school-level partners and other community resources in order to carry out projects that are cost-effective and best meet the needs of adult learners, including veterans.

If applicable to your project, list the community organizations and school-level partners with whom your project collaborated or coordinated activities and services.

The Department included this invitational priority in the FY 2011 EOC grant competition to encourage EOC projects to expand upon their existing relationships and coordinate the activities and services they provide their target population with other government and community organizations in order to carry out projects that are cost effective and best meet the needs of adult learners, including veterans. The Department has determined that a school-level partner may be a secondary school or a postsecondary institution. An EOC project which provides services to Talent Search eligible participants will collaborate with secondary schools (target schools) as their school-level partners. However, because Section II, I of the APR form provides an opportunity for projects to list their target schools, an EOC project is not required to list these school-level partners again in Section II, J2. Because an EOC project may also work in collaboration with postsecondary institutions to ensure that the postsecondary enrollment objective is attained, the EOC project should list their postsecondary education partners in Section II, J2 under the column for school-level partners. In addition, an EOC project may also serve as a catalyst for fostering collaborative outreach within the community to access and leverage community resources. Section II, J2 also provides space for projects to list their community partners.

In terms of adult education programs, it is possible that the programs may be offered by a secondary school or district, a postsecondary institution, or a community organization. The grantee should list these partners under the appropriate column based on the type of entity providing the services.

Definitions that Apply to Section III and IV

Please note the definitions of the following terms that are used frequently in the remainder of the document.

Secondary school diploma: A level attained by individuals who meet or exceed the coursework and performance standards for high school completion established by the individual’s state.

Alternative education program: A high school equivalency program (e.g., GED) or other alternative education program.

Equivalent of a secondary school diploma: A General Education Development (GED) program of study that meets or exceeds the coursework and performance standards for adult learners who have not obtained a high school diploma or high school certificate or diploma issued by a state or high school.

Secondary school graduate: Recipients of a secondary school diploma or other equivalent degree or certificate, including GEDs.

Institution of higher education: An educational institution as defined in sections 101 and 102 of the Higher Education Act.

Postsecondary education dropout: Participants who left a postsecondary education program between the beginning of one school year and the beginning of the next school year without earning a postsecondary degree.

Program of Postsecondary Education: A formal instructional program whose curriculum is designed primarily for students who are beyond the compulsory age for high school. This includes programs whose purpose is academic or career and technical, and excludes secondary career and technical education and adult basic education.

Enrolled in postsecondary education: A participant who has completed the registration requirements (except for the payment of tuition and fees) at the institution that he or she is attending.

Acceptance but deferred enrollment: A participant who has received an acceptance letter from the institution that he or she will attend, but cannot enroll in the fall semester immediately following participation in the EOC program for reasons determined by the institution. The institution, not the participant, defers enrollment until the next term.

Section III: Educational Status of Participants (at time of first service in reporting year)

Section III requests data on the educational status of participants at time of first service in the reporting period. For example, if a participant was a secondary school dropout when first served in October 2011, he or she should be counted in Section III as such, even if the participant reenrolled over the course of the reporting period.

A. Educational Status Participants

A1. Adult without a secondary school credential, enrolled as a high school senior or in an alternative education program at a level equivalent to a senior -- Report the number of participants 19 years or older enrolled as a high school senior or in an alternative education program that is organized by grade and are at an academic level equivalent to that of a high school senior at the time of first service in the reporting period.

Note: For a student enrolled in an alternative education program that is not organized by grade, the project, in determining if the student is at a grade level equivalent to a high school senior at the time of first service, should consider the grade at which the student left high school and other evidence of his or her academic achievement as well as the level of the participant’s coursework in the alternative education program--is it comparable to senior level work?

A2. Adult without a secondary school credential, not enrolled in high school or an alternative education program at a level equivalent to a high school senior-- Report the number of participants 19 years or older who do not have a high school diploma or equivalency credential. Report also the number of adult participants enrolled in high school or in an alternative education program that is not at a level equivalent to a high school senior.

A3. High school graduate or high school equivalency graduate not already enrolled in a postsecondary school -- Report in this category the number of participants, regardless of age, who, at the time of first service in the reporting period, had already obtained a high school diploma or high school equivalency credential, but who had not enrolled in a program of postsecondary education.

A4. Postsecondary dropout with a secondary school diploma or credential-- Report in this category the number of participants, regardless of age, who, at the time of first service in the budget period, had a secondary school diploma or credential and had dropped out of postsecondary education.

A5. Postsecondary dropout without a secondary school diploma or credential -- Report in this category the number of postsecondary dropouts, regardless of age, who, at the time of first service in the reporting period, did not have a secondary school diploma.

A6. Potential postsecondary transfer -- Report here the number of participants, who had already obtained a certificate or two-year degree but who, at the time of first service in the budget period, demonstrated an interest in further postsecondary study (e.g., second associate degree, transfer from two-year to four-year degree program).

A7. Postsecondary student -- Report in this category the number of participants, regardless of age, enrolled in programs of postsecondary education at the time of first service in the reporting period.

A8. Other participant 19 years or older- Report here participants that do not belong in categories A1-A7 in this subsection. For example, report, in this category, participants 19 years or older in an alternative education program who are currently at a level lower than 12^th grade.

A9. Unknown -- Report here the number of participants whose educational status at time of first service is either unknown or unconfirmed.

A10. Total – Sum of Section III, A1 through A9

B. Educational Status of Secondary School-Age Students

B1. High school non-senior -- Report the number of participants in grades nine, ten, and eleven at the time of first service in the reporting period. Include twelfth graders in line B2.

Note: Some school districts include ninth grade as part of junior high school. For consistent national data collection and reporting, however, please use the definitions provided above.

B2. High school senior or in an alternative education program (12th grade only) -- Report the number of participants who were high school seniors at the time of first service in the reporting period. Include individuals enrolled in alternative education programs that are organized by grade who are at an academic level of a high school senior at the time of first service.

B3. Secondary school dropout (not older than 18 years)—Report participants that were secondary school dropouts at the time of first service in the reporting year and had not reentered high school or enrolled in an alternative education program

B4. Other participants not older than 18 years —Report here participants that do not belong in any of the first three categories in this subsection. For example, in this category report participants not older than 18 years who are enrolled in an alternative education program at an academic level below that of a high school senior and participants enrolled in middle school.

B5. Total—Sum of Section III, B1 through B4

Note: The sum of Section III, A10 and B5 should equal Section II, A3

Section IV: Educational Status of Participants (at end of the reporting period or for fall term 2012)

and Postsecondary Placements by Type and Control of the Postsecondary Institutions

This section of the annual report is your opportunity to report on your project’s progress in meeting its approved objectives (Parts A, B, C, and D). In addition, Part E of this section collects information on the postsecondary placements of participants by type and control of the postsecondary institutions. The APR Web application will list each of the standard objectives and will be pre-populated with the approved targets (percentages) for your project derived from the Program Profile sheet submitted with your approved FY 2011 grant application or subsequently amended. Should you discover a data entry error in these percentages, please contact your program/grants specialist.

Note that each objective refers to a certain group of participants that forms the denominator for the percentage of students who met the objective. For the second objective (financial aid application), for example, the denominator is participants who at the time of first service in the reporting period were high school seniors or equivalent in alternative education programs, high school graduates, recipients of high school equivalency credentials, postsecondary dropouts, or potential postsecondary transfers. Consider only the students included in the denominator in entering values for each objective in Section IV. Note that some individuals counted in Section III are not included in any of the new standard objectives (for example, III.A7, postsecondary students). Section IV does not request information on these participants.

Please enter a positive numeric value in each field; for those not applicable to your project, enter zero (0). If more than one response is possible for a given participant, choose the most recent status.

A. Objective: Secondary School Diploma

___% of participants served during the project year that did not have a secondary school diploma or its equivalent at time of first service in the project year will receive a secondary school diploma or its equivalent during the project year.

Note: For a definition of alternative education programs for purposes of the APR, please see section titled “Definitions that apply to sections III and IV”.

For this objective, the denominator is the participants reported in Section III A1, A2, A5, B1, B2, B3, and B4 (minus deceased).

A1. Received secondary school diploma or its equivalent – Report the number of participants who at the time of first service during the project year lacked a secondary school diploma or equivalency credential who received a secondary school credential during the reporting period.

A2. Enrolled in an alternative education program but did not complete – Report the number participants who at the time of first service in the reporting year did not have a secondary school diploma (or equivalent) who enrolled in an alternative education program during the reporting year but did not complete the program.

A3. Enrolled in high school but did not complete- Report the number participants who at the time of first service in the reporting year did not have a secondary school diploma (or equivalent) who enrolled in high school during the reporting year but did not receive a diploma.

A4. Not enrolled in high school or an alternative education program-- —Report the number of participants who at the beginning of the reporting period lacked a secondary school diploma and did not enroll in high school or an alternative education program.

A5. Deceased—Report on the number of participants served during the reporting year who did not have a secondary school credential at the time of first service in the reporting period who died during the reporting year.

A6. Unknown – Report the number of participants who at the time of first service in the project year lacked a high school diploma or equivalency credentials and whose educational status at the end of the reporting year is either unknown or unconfirmed.

A7. Total -- The total should equal the sum of Section III. A1, A2, A5, B1, B2, B3, and B4

B. Objective: Financial Aid Application

___% of participants served during the project year who at time of first service in the project year were not already enrolled in a postsecondary education program and who: 1) were high school seniors or equivalents in alternative education programs; 2) were high school graduates; or 3) had obtained a high school equivalency certificate will apply for financial aid during the project year.

For this objective, the denominator is the participants reported in Section III A1, A3, A4, A6, and B2.

The numerator for Objective B is the number of participants who actually applied for student financial aid during the reporting period (Section IV, B1). Receiving services related to financial aid from the project is insufficient grounds for counting a participant in Section IV, B1; the individual must have actually applied for the aid. Applications for financial aid include scholarship applications, student loan applications, U.S. Department of Education federal student financial aid forms, and state applications for financial aid.

B1. Completed a financial aid application—Report the number of participants under consideration who actually applied for student financial aid during the reporting period.

B2. Did not complete a financial aid application—Report the number of students under consideration who did not complete a student financial aid application during the reporting period.

B3. Unknown—Report the number of participants under consideration whose financial aid application status at the end of the reporting period is either unknown or unconfirmed.

B4. Total—Total should equal the sum for Section III A1, A3, A4, A6, and B2.

C. Objective: Postsecondary Education Admissions

___% of participants served during the project year who at time of first service in the project year were not already enrolled in a postsecondary education program and who: 1) were high school seniors or equivalents in alternative education programs; 2) were high school graduates; or 3) had obtained a high school equivalency certificate will apply for postsecondary admission during the project year.

For this objective, the denominator is the participants reported in Section III A1, A3, A4, A6 and B2.

The numerator for Objective C is the number of participants who, during the reporting year, actually applied for admission to postsecondary education (Section IV, C1). Do not include applications to programs in which students take postsecondary courses while still in high school. Receiving assistance from the project in applying for admission is insufficient grounds for including a participant in Section IV, C1; the individual must have actually applied for admission to a postsecondary school.

C1. Applied for admission to a postsecondary education program—Report the number of participants under consideration who applied for admission during the reporting period.

C2. Did not apply for admission to a postsecondary education program—Report the number of students under consideration who did not apply for postsecondary admission during the reporting period.

C3. Unknown—Report here the number of participants under consideration whose educational admission status at the end of the budget period is either unknown or unconfirmed.

C4. Total—Total should equal the sum of Section III, A1, A3, A4, A6, and B2.

D. Objective: Postsecondary Education Enrollment

___% of secondary school graduates (or equivalents) who were served during the project year, and who were not already enrolled in a postsecondary education school at time of first service in the project year, will enroll in a postsecondary education program during each project year (or by the end of the net fall term), or will have received notification by the fall term of acceptance but deferred enrollment until the next academic term (e.g., spring term).

When completing the APR for the 2011-12 reporting year, the on-line Web application will require every project to indicate, by selecting one of the two options discussed below, which interpretation of the objective was followed when the project established its postsecondary enrollment objective in its FY 2011 application. This will help guide the Department to accurately calculate each project’s PE points for this objective. Projects will NOT be allowed to change their selection within the same grant cycle to maintain consistency in calculation of PE points. Once an interpretation has been made in the 2011-12 APR, it cannot be changed for the remainder of the grant cycle. The interpretations are as follows;

Option 1:

• The denominator for this objective would include participants that received a secondary school diploma or its equivalent during the reporting year (Section IV, A1).

• The numerator for this option 1 is the number of participants served who received a secondary school diploma or equivalent during the reporting year and enrolled in a postsecondary education program (Section IV, D1).

or

Option 2:

• The denominator for this objective would include participants that received a secondary school diploma or its equivalent during the reporting year (Section IV A1) and those participants who had a secondary school diploma or credential at the time of first service (Section III A3, A4, and A6) during the reporting year.

• The numerator for this option 2 is the number of participants served who received a secondary school diploma or equivalent during the reporting year and enrolled in a postsecondary education program (Section IV, D1) and the number of participants who already had a secondary school diploma or credential at the time of first service and enrolled in a postsecondary education program (Section IV, D2).

D1. Received a secondary school diploma or equivalent during the reporting year and enrolled in a postsecondary education program--Report the number of participants who received a secondary school diploma or its equivalent during the reporting year (Section IV, A1) who also enrolled in a postsecondary education program. Report the number of participants under consideration who enrolled in postsecondary education either for the first time during the reporting period or the subsequent fall 2012 term or the spring term 2013 if the institution deferred enrollment. If the project is aware that a participant enrolled and then withdrew, the participant should still be counted as enrolled. Taking postsecondary courses while still in high school, or prior to receiving a secondary school diploma or equivalent does not constitute enrollment in a program of postsecondary education.

D2. Had a secondary school diploma or credential at the time of first service in the reporting year and enrolled in a postsecondary education program--Report the number of participants who already had a secondary school diploma or credentials prior to first time of service (Section III A3, A4, and A6) and enrolled in a postsecondary education program. Report the number of participants under consideration who enrolled in postsecondary education either for the first time or as reentry students during the reporting period or the subsequent fall 2012 term or the spring term 2013 if the institution deferred enrollment. If the project is aware that a participant enrolled and then withdrew, the participant should still be counted as enrolled. Taking postsecondary courses while still in high school, or prior to receiving a secondary school diploma or equivalent does not constitute enrollment in a program of postsecondary education.

D3. Did not enroll in a postsecondary education program -- Report the number of students under consideration who did not enroll in postsecondary education during the reporting period, the fall 2012 term, or the spring term 2013 if the institution deferred enrollment.

D4. Deceased—Report on the number of participants served during the reporting year who had a secondary school credential at the time of first service in the reporting period, or received a secondary school diploma or equivalent during the reporting period, but who died during the reporting year or before the fall 2012 term.

D5. Unknown -- Report here the number of participants under consideration whose educational status at the end of the reporting period is either unknown or unconfirmed.

D5. Total -- The total should equal the sum of Section IV, A1 and Section III, A3, A4, and A6.

E. Postsecondary Placements (Types of Institutions)

For participants enrolled in a program of postsecondary education, as reported in Section IV, D1 and D2 above, indicate the number of participants by type of postsecondary institution attending. The total (E8) should equal the sum of numbers in Section IV, D1 and D2

For definitions of the types of postsecondary institutions, please see language concerning Title IV programs in sections 101 and 102 of Title I of the 1998 Amendments to the Higher Education Act of 1965 (P.L. 105-244) (http://www.ed.gov/policy/highered/leg/hea98/sec101.html).

In addition, for a definition of a proprietary school, use the definition of a private for-profit institution used by The U. S. Department of Education’s Integrated Postsecondary Education Data System (IPEDS).

Private for-profit institutions: Institutions in which the individual(s) or agency in control receives compensation other than wages, rent, or other expenses for the assumption of risk (e.g., proprietary schools) (see: http://nces.ed.gov/programs/coe/supnotes/2012-n01.asp). 

Note: Programs of postsecondary education include vocation and technical degree programs, associate degree programs, and bachelor degree programs.

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