Automated Scheduling Application (ASA)

Forms and Documents

Document Name	Status
Supporting Statement - ASA.docx Supporting Statement A	2012-08-09

IC Document Collections

IC ID	Document Title	Status
202015	Appointed Representatives - Availability Changes Other-Internet Screens	New
202014	Medical Experts, Vocational Experts, Hearing Reporters - Availablity Changes Other-Internet Screens	New
202013	Appointed Representatives - Availability Reporting Other-Internet Screens	New
202012	Medical Experts, Vocational Experts, Hearing Reporters - Availablity Reporting Other-Internet Screens	New

ICR Details

OMB Control No: 0960-0797	ICR Reference No: 201204-0960-015
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: SSA	Agency Tracking No:
Title: Automated Scheduling Application (ASA)
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 09/13/2012
	Date Received in OIRA: 08/13/2012
Terms of Clearance: The collection is approved with the understanding that SSA will share information about the results of the pilot program (and any public comments received) with OMB.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	09/30/2015	36 Months From Approved
Responses	1,154,200	0	0
Time Burden (Hours)	153,893	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: SSA requires a method to collect the availability of the participants for a hearing. The automated scheduling software will use availability and specific needs identified by ALJs to provide Regional and Hearing Office staff proposed time, place, and participants of requested hearings. HO users will also be able to approve, modify or completely reject a proposed hearing. SSA employees will use an Intranet application (internal ASA) to collect the availability of ALJs. Individuals who are not SSA employees (external participants) will voluntarily use an eService Internet application (external ASA) to provide availability. All participants may continuously update availability electronically unless it adversely affects proposed or approved hearings. External participants will receive support, as needed, from Regional and Hearing Office staff using a designated 800 number. The ASA system will display approved hearings in a calendar that ASA users (both internal and external) can optionally view or print. The respondents will be SSA HO employees, individuals or their ARs, MEs, VEs, and VHRs who need to schedule a hearing with and ALJ.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 27829	05/11/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 47688	08/09/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Appointed Representatives - Availability Changes
Medical Experts, Vocational Experts, Hearing Reporters - Availablity Reporting
Medical Experts, Vocational Experts, Hearing Reporters - Availablity Changes
Appointed Representatives - Availability Reporting

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	1,154,200	0	0	1,154,200	0	0
Annual Time Burden (Hours)	153,893	0	0	153,893	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This new collection will increase the public reporting burden. We previously collected this information via telephone, fax, mail or other manual method with no standardized questions. See chart above for burden information.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 08/13/2012

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