THE SUPPORTING STATEMENT
Specific Instructions
A. Justification
Circumstances Making the Collection of Information Necessary
The Children’s Bureau (CB) is a divsion of the Administration on Children, Youth and Families (ACYF) of the Department of Health and Human Services. The Children’s Bureau has responsibility for the administration of the Children’s Justice Act (CJA) authorized by the Child Abuse Prevention and TreatmentAct (CAPTA), as amended by Public Law (P.L.) P.L. 111-320 enacted December 20, 2010 . The CJA program is located in Section 107, 42 U.S.C. 5106c under Grants to States for Programs Relating to the Investigation and Prosecution of Child Abuse and Neglect Cases.
The CJA is designed to assist States in improving the systems handling child abuse and neglect cases. Children’s Bureau staff execute all the tasks involved in administering and monitoring the Children’s Justice Act program.
42 U.S. 5106c Sec. 107 (b) (4) of CAPTA requires States to “submit annually an application to the Secretary….”
42 U.S.C. 5106c Sec. 107 (B) (5) of CAPTA requires States to “submit annually to the Secretary a report on the manner in which assistance received under this program was expended throughout the State,…”
Purpose and Use of the Information Collection
The Children’s Bureau uses the applications to annually determine the eligibility of the States for CJA grants. The reports are used by CB and the States as a mechanism for monitoring the expenditure of funds and in evaluating and measuring State achievements in addressing the reform of systems handling child abuse and neglect cases. The reports are also used by CB for the development of reliable comprehensive information and data from Statewide and national perspectives upon which policy and program decisions may be based, research, service and demonstration
priorities established, and information and recommendations provided to the Congress. A compilation of information and data is available to State and local governments for use in developing their legislative, program and
policy decisions, and determining their training and technical assistance needs; to researchers and practitioners to assist them in keeping abreast of best practices, current trends and emerging issues; and to the general public.
Use of Improved Information Technology and Burden Reduction
To reduce the report burden on respondents, the Children's Bureau encourages States to submit the reports and applications electronically (via email) to the Federal Project Officer. The Children's Bureau also encourages State to submit their periodic financial reporting forms electronically, via the ACF On-Line Data Collection (OLDC) system.
Efforts to Identify Duplication and Use of Similar Information
Information collected from CJA program applications is unique to CJA programs and is not available from other sources.
Program performance reports provide information regarding the status or results of specific projects or activities supported with grant funds. This information is not available from other sources.
Impact on Small Businesses or Other Small Entities
There is no impact on small businesses or other small entities. The information collection involves only State agencies.
Consequences of Collecting the Information Less Frequently
Grants are awarded annually and therefore grant applications are required annually.
The application contains program goals and time lines and defines the purpose of CJA funded projects. The following year’s application contains the performance report that serves as a mechanism to monitor a State’s progress and accomplishments. CAPTA Sec. 107 (b) (4) and (5) require annual applications and performance reports.
Special Circumstances Relating to the Guidelines of 5 CFR 1320.5
The proposed information collection will be conducted in a manner consistent with the guidelines in 5 CFR 1320.5. There are no special requirements or special circumstances governing the manner in which information will be collected.
Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency
The 60 day notice soliciting comment on the information appeared in the Federal Register on 11/19/2010 (Vol. 75, No. 223). The 30 day notice soliciting comments on the information collection appeared on in the Federal Register on 3/8/11 (Vol. 76, No. 45). No comments were received in response to the 60 day notice. At time of the Supporting Statement's submission, the CB received 2 comments on the 30 day notice and is responding to the comments as appropriate.
Consultation with representatives from whom information is to be obtained occurs annually at federally-sponsored grantees meetings.
Explanation of Any Payment or Gift to Respondents
States responding with applications and program performance reports receive no payments or other remuneration.
Assurance of Confidentiality Provided to Respondents
There is no confidential information contained in the application or program performance reports submitted by State grantees.
Justification for Sensitive Questions
There are no questions of a sensitive nature involved in the preparation or content of the applications or program performance reports.
Estimates of Annualized Burden Hours and Costs
The estimated number of respondents to the annual CJA program announcement and program performance reports is 52 (the 50 States, the District of Columbia, and Puerto Rico). The frequency of response is once annually. Requiring approximately 60 hours per respondent, for a total annual response burden of 3120 hours. This estimate was obtained through conversations with respondents who have provided this information in the past.
Annual Burden Estimates
Application & Annual Report:
Number of Respondents: 52
Number of Responses per respondent: 1
Average Burden Hours per response: 60
Estimated Total Annual Burden Hours: 3,120
The collection of information for the application and performance report involve estimated costs to the respondents as follows: 3120 hours x $56/hours (estimated salary, expenses, operating costs, etc.) = $ 174,720.
Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers
There are no direct monetary costs to respondents other than their time to compile applications and program performance reports. No start up costs are associated with the programs.
Annualized Cost to the Federal Government
The estimate of the Federal burden is based on the staff time necessary to receive and review application and reports. Four hours per application and report x 52 applications = 208 hours. Two hundred and eight hours x $56.00 /hour (estimated salary, expenses, operating costs, etc.) = $11,648.
Explanation for Program Changes or Adjustments
There are no adjustments or program changes.
Plans for Tabulation and Publication and Project Time Schedule
This item is not applicable to this information collection.
Reason(s) Display of OMB Expiration Date is Inappropriate
This item is not applicable to this information collection.
Exceptions to Certification for Paperwork Reduction Act Submissions
This item is not applicable to this information collection.
B. Statistical Methods (used for collection of information employing statistical methods)
Respondent Universe and Sampling Methods
Procedures for the Collection of Information
Methods to Maximize Response Rates and Deal with Nonresponse
Test of Procedures or Methods to be Undertaken
Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data
| File Type | application/msword |
| Author | ACF |
| Last Modified By | Catherine E. Luby |
| File Modified | 2011-03-22 |
| File Created | 2011-03-22 |