OCR Pre-granted Automation Project

Forms and Documents

Document Name	Status
Form 1 OCR Pre-granted Automation Project Form	Modified
0990-0243_2010 Technical Assistance Package.doc Supplementary Document	2011-03-21
0990-0243 Form HHS-690 (2).doc Supplementary Document	2011-03-21
0990-0243_2010 Technical Assistance Package.doc Supplementary Document	2011-02-04
0990-0243 Form HHS-690 (2).doc Supplementary Document	2011-02-04
0990-0243__Final_HHS-OCR doc rev 3-17-11.doc Supporting Statement A	2011-03-21

IC Document Collections

IC ID	Document Title	Status
10370	OCR Pre-granted Automation Project Form	Modified

ICR Details

OMB Control No: 0990-0243	ICR Reference No: 201102-0990-001
Status: Historical Active	Previous ICR Reference No: 200706-0990-001
Agency/Subagency: HHS/HHSDM	Agency Tracking No:
Title: OCR Pre-granted Automation Project
Type of Information Collection: Reinstatement with change of a previously approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 03/31/2011
	Date Received in OIRA: 02/01/2011
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2014	36 Months From Approved
Responses	2,900	0	0
Time Burden (Hours)	23,200	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: Recipients of HHS funds must review their policies/practices and submit documents to demonstrate compliance with the Civil Rights Requirements of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehab Act of 1973 and the Age Discrimination Act 1975.

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Authorizing Statute(s): US Code: 42 USC 2000d-1 Name of Law: Civil Rights Act
   PL: Pub.L. 93 - 112 504 Name of Law: null
   PL: Pub.L. 93 - 516 794 Name of Law: null
   US Code: 42 USC 794 Name of Law: Rehabilatation Act
   PL: Pub.L. 88 - 352 2000d-1 Name of Law: null
   US Code: 42 USC 6101 Name of Law: Age Discrimination Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 49936	08/16/2010
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 67975	11/04/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
OCR Pre-granted Automation Project	1	0990-0243-Civil Rights Infomation Request Form RevDS8-9-10[2]

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	2,900	0	0	2,900	0	0
Annual Time Burden (Hours)	23,200	0	0	23,200	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This is a reinstatement. Compared to last approval: The average burden has been reduced not only because of the web links, but also because OCR developed new sample civil rights policies and attached them to the data request form by way of web links. There are now 9 documents that respondents are required to submit, and OCR developed sample policies for the five longest and most complicated policies. Thus respondents no longer have to create their own. The 4 additional documents require minimal work on the part of the respondents. The web links take the respondent directly to the regulatory requirements as well as to the sample policies/procedures. Therefore, the availability of the new sample policies and the easy access to them will save the respondents much time in preparing their documents for civil rights clearance.

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Annual Cost to Federal Government: $2,134,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/01/2011

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