Petroleum Supply Reporting System

U.S. DEPARTMENT OF ENERGY
ENERGY INFORMATION ADMINISTRATION
Washington, D.C. 20585

OMB No. 1905-0165
Expiration Date: MM/DD/YYYY
(Revised 2010)

EIA-813
MONTHLY CRUDE OIL REPORT
INSTRUCTIONS
......................................................................................................................................................................................

or Netscape 4.77or later. Send your surveys using this
secure method to:
https://idc.eia.doe.gov/upload/noticeoog.jsp.

QUESTIONS
If you have any questions about Form EIA-813 after reading the
instructions, please contact the Survey Manager at
(202) 586-3536.

Electronic Filing Option: The PC Electronic Data Reporting
Option (PEDRO) is a Windows-based application that will
enable you to enter data interactively, import data from your
own database, validate your data online, and transmit the
encrypted data electronically to EIA via the Internet or a dialup modem. If you are interested in receiving this free
software, contact the Electronic Data Collection Support
Staff at (202) 586-9659.

PURPOSE
The Energy Information Administration (EIA) Form EIA-813,
"Monthly Crude Oil Report," is used to collect data on end-ofmonth stocks of crude oil, and movements of crude oil by
pipeline. A summary of the data appear on EIA’s website at
www.eia.doe.gov and in numerous government publications.

WHO MUST SUBMIT
Form EIA-813 is mandatory pursuant to Section 13(b) of the
Federal Energy Administration Act of 1974 (Public Law 93-275)
and must be completed by companies which carry or store 1,000
barrels or more of crude oil. Included are:






gathering and trunk pipeline companies (including
interstate, intrastate, and intracompany pipelines),
crude oil producers,
terminal operators,
storers of crude oil (except refineries), and
companies transporting Alaskan crude oil by water in the 50
States and the District of Columbia.

COPIES OF SURVEY FORMS, INSTRUCTIONS
AND DEFINITIONS
Copies in portable document format (PDF) and spreadsheet
format (XLS) are available on EIA's website. You may access
the materials by following the steps:





Go to EIA’s website at www.eia.doe.gov
Click on Petroleum
Click on Petroleum Survey Forms located in the
References box on the right side of the page
Select the materials you want.

Files must be saved to your personal computer. Data cannot be
entered interactively on the website.

GENERAL INSTRUCTIONS

WHEN TO SUBMIT
Form EIA-813 must be received by the EIA by the 20th calendar
day following the end of the report period (e.g., the Form EIA813 covering the January 2010 report period must be received
by February 20, 2010).

Definitions of petroleum products and other terms are available
on our website. Please refer to these definitions before
completing the survey form.
PART 1. RESPONDENT IDENTIFICATION DATA


Enter the month and year. The monthly report period begins
at 12:01 a.m. EST on the first day of the month and ends
midnight of the last day of the month.



Enter the 10-digit EIA ID Number. If you do not have a
number, submit your report leaving this field blank. EIA will
advise you of the number.

Instructions on how to report via email, facsimile, or secure file
transfer are printed on PART 2 of Form EIA-813.



If there has been a change since the last report, enter an “X”
in the block provided.





Enter the name of the reporting company.



Enter the Doing Business As “DBA” name if appropriate.



Enter the physical address of the reporting company.



Enter the mailing address of the Contact. (Note: If the
physical address and mailing address are the same, provide
the information only for the physical address.)

Form EIA-813 Semi Annual Storage Capacity Supplement
must be received by the EIA by the 20th of April 2010 for the
th
report period March 2010 and by the 20 of October 2010 for
the report period September 2010.

HOW TO SUBMIT

Secure File Transfer: This form may be submitted to the EIA
by facsimile, e-mail, or secure file transfer. Should you
choose to submit your data via e-mail or facsimile, we must
advise you that e-mail and facsimile are insecure means of
transmission because the data are not encrypted, and there
is some possibility that your data could be compromised. You
can also send your Excel files to EIA using a secure method
of transmission: HTTPS. This is an industry standard method
to send information over the web using secure, encrypted
processes. (It is the same method that commercial
companies use to communicate with customers when
transacting business on the web.) To use this service, we
recommend the use of Microsoft Internet Explorer 5.5 or later

EIA-813, Monthly Crude Oil Report

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

Enter the name, telephone number, facsimile number, and
e-mail address of the person to contact concerning
information shown on the report. The person listed should
be the person most knowledgeable of the specific data
reported.

PART 2. SUBMISSION/RESUBMISSION INFORMATION
Submission



For purposes of this report, “after entry through Customs” is
said to occur on:


the “entry date” specified in block 7 on the U.S. Customs
and Border Protection CBP Form 7501, “Entry Summary;”
(The entry date for a warehouse withdrawal is the date of
withdrawal). or



the “import date” specified in block 5 on the U.S. Customs
and Border Protection CBP Form 214, or 214A, “Application
for Foreign Trade Zone Admission and/or Status
Designation;” or



the “export date” specified in block 4 on the U.S.
Department of Commerce Form 7525-V, “Shipper’s Export
Declaration,” for shipments from Puerto Rico to the 50
States and the District of Columbia.

Refer to “How to Submit” section for more details or
methods for submitting data.
Resubmission
A resubmission is required whenever an error greater than
5 percent of the true value is discovered by a respondent or
if requested by the EIA.
Enter "X" in the resubmission box if you are correcting
information previously reported.
Identify only those data cells and lines which are affected by
the changes. You are not required to file a complete form
when you resubmit, but be sure to complete the EIA ID
number, the report period for which you are resubmitting and
contact information.
Comments
Report any unusual aspects of your operations during the
current reporting period in the Comments section at the
bottom of the form below Parts 1 to 4 on the first page.
Comments will be used in the validation process and should
address any data anomalies that could raise questions
requiring contact by survey staff for clarification. Comments
will be protected in the same manner as other information
reported on this form as described in detail in “Provisions
Regarding Confidentiality of Information” following Part 4 of
these instructions on Page 3.

SPECIFIC INSTRUCTIONS




Report all quantities to the nearest whole number in
thousand barrels (42 U.S. gallons/barrel). Quantities ending
in 499 or less are rounded down, and quantities ending in
500 or more are rounded up (e.g., 106,499 barrels are
reported as 106 and 106,500 barrels are reported as 107).
Report data for only those lines which are applicable to
your operation. If there are no data for a specific line, leave the
entire line blank. Shaded cells on the form are those in which
data are not currently required to be reported.

PART 3. STOCKS OF CRUDE OIL


Report all stocks in the custody of the facility regardless of
ownership. Reported stock quantities should represent actual
measured inventories.



Report stocks as of midnight of the last day of the report
month, corrected to 60 degrees Fahrenheit (ºF) less basic
sediment and water (BS&W).

Page 2

Report all domestic and foreign stocks held in the
custody of your company and in transit thereto, except
those in transit by pipelines which you do not operate.
Include foreign stocks only after entry through Customs.
Exclude stocks of foreign origin held in bond.

Pipeline/Tank Farm Stocks (Code 056) - Report all
domestic and foreign crude oil stocks held in pipelines and
tank farms (associated with pipelines) and terminals
operated by the reporting company in each PAD District.
Include crude oil stocks at Cushing, Oklahoma with total
Pipeline/Tankfarm Stocks of crude oil stocks in PAD District
2, and also report crude oil stocks at Cushing, Oklahoma
separately using Code 053 as described below. Use Table
1 to determine the PAD District classification of each State.
Table 1. State Classification
PAD DISTRICT 1
Connecticut
Delaware
Dist. Columbia
Florida
Georgia
Maine

Maryland
Massachusetts
New Hampshire
New Jersey
New York
N. Carolina

Rhode Island
Pennsylvania
S. Carolina
Vermont
Virginia
West Virginia

PAD DISTRICT 2
Illinois
Indiana
Iowa
Kansas

PAD
DISTRICT 3
Alabama
Arkansas
Louisiana
Mississippi
New Mexico
Texas

Kentucky
Michigan
Minnesota
Missouri

Nebraska
N. Dakota
Ohio
Oklahoma

PAD
DISTRICT 4
Colorado
Idaho
Montana
Utah
Wyoming

S. Dakota
Tennessee
Wisconsin

PAD
DISTRICT 5
Alaska
Arizona
California
Hawaii
Nevada
Oregon
Washington

Cushing, Oklahoma Stocks (Code 053) - Report all domestic
and foreign crude oil stocks held in tank farms operated by the
reporting company in the Oklahoma counties of Lincoln, Payne,
and Creek.

EIA-813, Monthly Crude Oil Report

Lease Stocks (Code 057) - Report all crude oil stocks held on
leases.

For floating roof tanks, bottoms are the volume required to keep
the legs of the roof from touching the tank bottom.

Alaskan Crude Oil in Transit by Water (Code 092) - Report all
Alaskan crude oil stocks in transit by water between Alaska and
the other States, the District of Columbia, Puerto Rico, and the
Virgin Islands. Include stocks held at transshipment terminals in
Alaskan Crude Oil in Transit (Code 092) rather than in PAD
District 5 stocks. These stocks must be reported by the
transporting company having custody of these stocks. Do not
include these quantities in Code 056 or Code 057.

Report storage capacity of tanks that your company leases to
third parties as third party access.

PART 4. STRATEGIC PETROLEUM RESERVE RECEIPTS
OF DOMESTIC CRUDE OIL
Part 4 is completed only by the Strategic Petroleum Reserve of
the U.S. Department of Energy. All other reporting companies
skip this section of the survey form.
PART 5. MOVEMENTS OF CRUDE OIL BY PIPELINE
BETWEEN PAD DISTRICTS DURING THE MONTH
Report all movements of petroleum products between PAD
Districts made by your company during the month.
Exclude intermediate movements for pipeline systems
operating in more than two PAD Districts. For example, a
shipment originating in PAD District 3, passing through PAD
District 2, and terminating in PAD District 1, is reported as a
movement from PAD District 3 to PAD District 1.

SEMI ANNUAL STORAGE CAPACITY
SUPPLEMENT
Report in thousand barrels both working and shell crude oil
storage capacity located at tank farms by PADD.
Report storage capacity twice each year with monthly reports
for March and September.
Report working and shell underground and aboveground
storage capacity.
Report storage capacity based on custody. Exclude any leased
tankage at other facilities.
Report shell capacity for tanks in operation and idle tanks.
Working and Shell Storage Capacity are defined as:
Shell Storage Capacity - the design capacity of a petroleum
storage tank which is always greater than or equal to working
storage capacity.
Working Storage Capacity - shell storage capacity reduced to
account for the following: tank bottoms, safe fill capacity,
amount of brine storage available (for underground cavern
storage), and changes in working inventory due to preparation
for events such as hurricanes.
Shell capacity of idle tankage is the design capacity of tankage
that was idle on March 31, for reasons other than programmed
maintenance with plans for immediate return to service.
Tankage would be available for service within 90 days.

PROVISIONS REGARDING CONFIDENTIALITY
OF INFORMATION
The information reported on this form will be protected and not
disclosed to the public to the extent that it satisfies the criteria for
exemption under the Freedom of Information Act (FOIA), 5
U.S.C. §552, the DOE regulations, 10 C.F.R. §1004.11,
implementing the FOIA, and the Trade Secrets Act, 18 U.S.C.
§1905.
The Federal Energy Administration Act requires the EIA to
provide company-specific data to other Federal agencies when
requested for official use. The information reported on this form
may also be made available, upon request, to another
component of the Department of Energy (DOE); to any
Committee of Congress, the Government Accountability Office,
or other Federal agencies authorized by law to receive such
information. A court of competent jurisdiction may obtain this
information in response to an order. The information may be
used for any nonstatistical purposes such as administrative,
regulatory, law enforcement, or adjudicatory purposes.
Disclosure limitation procedures are not applied to the statistical
data published from this survey's information. Thus, there may
be some statistics that are based on data from fewer than three
respondents, or that are dominated by data from one or two
large respondents. In these cases, it may be possible for a
knowledgeable person to estimate the information reported by a
specific respondent.
Company specific data are also provided to other DOE offices for
the purpose of examining specific petroleum operations in the
context of emergency response planning and actual
emergencies.
The data collected on Form EIA-813, “Monthly Crude Oil
Report,” is used to report aggregate statistics on and conduct
analyses of end-of-month stocks and movements of crude oil by
pipeline.

SANCTIONS
The timely submission of Form EIA-813 by those required to
report is mandatory under Section 13(b) of the Federal Energy
Administration Act of 1974 (Public Law 93-275), as amended.
Failure to respond may result in a civil penalty of not more than
$2,750 each day for each violation, or a fine of not more than
$5,000 for each willful violation.
The government may bring a civil action to prohibit reporting
violations which may result in a temporary restraining order or a
preliminary or permanent injunction without bond. In such civil
action, the court may also issue mandatory injunctions
commanding any person to comply with these reporting
requirements.

EIA-813, Monthly Crude Oil Report”

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FILING FORMS WITH THE FEDERAL
GOVERNMENT AND ESTIMATED REPORTING
BURDEN
Respondents are not required to file or reply to any Federal
collection of information unless it has a valid OMB control
number. Public reporting burden for this collection of
information is estimated to average 1 hour and 50 minutes per
response. This includes the time for reviewing instructions,
searching existing data sources, gathering and maintaining the
data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or
any other aspect of this collection of information including
suggestions for reducing this burden to: Energy Information
Administration, Statistics and Methods Group, EI-70, 1000
Independence Avenue, S.W., Washington, D.C. 20585; and to
the Office of Information and Regulatory Affairs, Office of
Management and Budget, Washington, D.C. 20503.

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EIA-813, Monthly Crude Oil Report