Registration of Individuals and Staff for Appointed Representative Services

Forms and Documents

Document Name	Status
Form SSA-1699 Form SSA-1699 (interim version) Form and Instruction	Modified
0960-0732 (SSA-1699 interim) supporting statement (emergency clearance).doc Supporting Statement A	2010-02-04
0960-0732 emergency request letter.doc Supplementary Document	2010-02-04
0960-0732 addendum (emergency clearance).doc Supplementary Document	2010-02-04

IC Document Collections

IC ID	Document Title	Status
43720	Form SSA-1699 (interim version) Form and Instruction	Modified
189771	Internet SSA-1699 Other-screen shots for online application	Removed

ICR Details

OMB Control No: 0960-0732	ICR Reference No: 201002-0960-003
Status: Historical Active	Previous ICR Reference No: 200906-0960-006
Agency/Subagency: SSA	Agency Tracking No:
Title: Registration of Individuals and Staff for Appointed Representative Services
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 02/10/2010
OIRA Conclusion Action: Approved without change	Conclusion Date: 02/12/2010
	Date Received in OIRA: 02/04/2010
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	08/31/2010	6 Months From Approved	10/31/2012
Responses	52,800	0	66,000
Time Burden (Hours)	17,600	0	31,240
Cost Burden (Dollars)	0	0	0

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Abstract: SSA uses form SSA-1699 to register appointed representatives of claimants before the Social Security Administration who: • Want to register for direct payment of fees; • Registered for direct payment of fees prior to 10/31/09, but need to update their information; • Registered as appointed representatives on or after 10/31/09, but need to update their information; • Received a notice from SSA instructing them to complete this form. By registering these individuals, SSA 1) authenticates and authorizes them to do business with us, 2) allows them access to our records for the claimants they represent, 3) facilitates direct payment of authorized fees to appointed representatives, and 4) collects the information we will need to meet Internal Revenue Service requirements to issue specific IRS forms if we pay these representatives in excess of a specific amount ($600). The respondents are appointed representatives who meet the above criteria.

Emergency Justfication: Although SSA currently uses a lengthier OMB-approved version of this form, we are requesting emergency clearance for an abbreviated version due to extensive comments from respondents indicating they need a simpler version immediately. Respondents encountered great difficulty using our 10/2009 version of the form/Internet application. This has resulted in preventing representatives from effectively transacting business with the agency. See attached emergency request letter (see

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Authorizing Statute(s): US Code: 42 USC 406 Name of Law: Social Security Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 5636	02/03/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Internet SSA-1699
Form SSA-1699 (interim version)	SSA-1699	Registration for Appointed Representative Services and Direct Payment

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	52,800	66,000	0	-13,200	0	0
Annual Time Burden (Hours)	17,600	31,240	0	-13,640	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Changing Forms

Short Statement: We removed sections of the previously approved version of the form (see Addendum for details), resulting in a shorter, lower burden form.

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Annual Cost to Federal Government: $350,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/04/2010

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