Standard Form - PPR Project Management - SF-PPR-F

PERFORMANCE PROGRESS REPORT
Program/Project Management SF-PPR-F
1.Federal Agency and Organization
Element to Which Report is Submitted

2. Federal Grant or Other
Identifying Number Assigned
by Federal Agency

3a. DUNS

Page

3b. EIN

of
Pages
4. Reporting Period
End Date
(Month, Day, Year)

F-1. Program/Project Management
Question

F-1a.

Do you collect credible
performance information,
including information from key
program partners or subawardees, and use it to
manage the program/project
and improve performance?

F-1b.

Are the award funds obligated
in a timely manner and for
intended purposes?
Do you link your budgets to
program/project activities and
make adjustments to achieve
cost-efficiencies?
Do you collaborate and
coordinate effectively with
related programs/projects (if
applicable)?
Have you identified any
management deficiencies?
If so, provide explanation of
deficiencies identified.
Did you achieve all your
performance targets?
Are you on target to achieve
your long- term performance
goals?

F-1c.

F-1d.

F-1e.

F-1f.
F-1g.

Yes / No/
Not Applicable?

Explanation, if necessary

F-2. Sub-Award Management (applicable if sub-grants or sub-contracts are awarded)
F-2a.

F-2b.

Are the award partners
(including sub-awardees and
contractors) held accountable
for cost, schedule, and
performance results (If
applicable)?
Are sub-awards and contracts
awarded based on a clear
competitive process that
includes a qualified
assessment of merit?

Note:
•

Agencies will specify if this page is required

PPR, Page 18

OMB Approval Number:

Line Item Instructions for Attachment F, Program/Project Management
(cont.)
Program/Project Management (cont.)
Questions
F-1c Do you link your budgets to
program/project activities
and make adjustments to
achieve cost-efficiencies?

F-1d

Do you collaborate and
coordinate effectively with
related programs/projects
(if applicable)?

F-1e

Have you identified any
management deficiencies?
If so, provide explanation of
deficiencies identified

F-1f

Did you achieve all your
performance targets?

A yes answer would require that you have procedures
to measure and achieve effectiveness and cost
efficiencies in your program/project, such as per-unit
cost of outputs and outcomes, timing targets, and
other.
Explanation Section--If the answer is yes, please
describe what efficiencies are achieved. If the answer
is no, explain and provide a plan to put in place or
improve cost effectiveness and efficiency. Indicate N/A
if this does not apply.
A yes answer would require that you collaborate, to the
extent appropriate or possible, with related State, local
and private programs.
Explanation Section--Describe collaborations leading
to meaningful actions in management and resource
allocation. This can include planning documents,
performance goals, or information and referral systems.
Indicate N/A if this does not apply.
Deficiencies include but are not limited to, financial
management or other identified deficiencies, such as,
known internal control weaknesses concerning data
quality. A yes answer would require that deficiencies
have been identified.
Explanation Section --Include a description of how
they were corrected and describe the steps taken to
ensure the accuracy, reliability, and completeness of
the data.
Indicate N/A if this does not apply.
Definition of Deficiencies will be derived for the OIG
Yellow Book.
A yes answer would require that: (1) an assessment of
whether the recipient has compared expected
accomplishments with performance targets established
for the reporting period; and (2) if partner performance
is critical to the program/project achieving its overall
targets, and whether the recipient's partners are
meeting their performance targets. The project/award
goals are specified in the work plan approved by the
awarding Federal agency.
Explanation Section-- If any performance targets are
not met, explain and discuss any adjustments that will
be made to achieve the performance targets in the
future. If additional clarification of the Performance
Measures Section is needed, you may provide
additional comments here.
Indicate N/A if this does not apply.

PPR, Page 19

Line Item Instructions for Attachment F, Program/Project Management
(cont.)
Program/Project Management (cont.)
Questions
F-1g Are you on target to
achieve your long-term
performance goals?

Sub-Award Management
F-2a Are the award partners
(including sub-awardees
and contractors) held
accountable for cost,
schedule, and performance
results (if applicable)?

F-2b

Are sub-awards and
contracts awarded based
on a clear competitive
process that includes a
qualified assessment of
merit?

A yes answer would require that the program/project is
meeting or making measurable progress toward
meeting the long-term performance goals specified in
the approved work plan.
Explanation Section--The explanation should justify
the answer in qualitative and quantitative terms. If the
answer is no, explain and discuss adjustments that will
be made to put the program/project on track. Indicate
N/A if this does not apply.
A yes answer would require that you have established
performance standards for your partners and have
evaluated whether they met these standards during the
reporting period. It would also indicate that you require
your partners to achieve specific performance
standards.
Explanation Section--Describe evidence of your
partners’ accountability. If the answer is no, explain
how you are holding them accountable. Indicate N/A if
this does not apply.
Explanation Section--Describe your selection
processes, whether or not they were competitive or
sole sourced. Indicate N/A if this does not apply.

PPR, Page 20