Recordkeeping Burden Estimates

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Overview

Sheet1
Sheet2

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Sheet 1: Sheet1

	Reporting
	State Agency Level
245.4 (d)	Puerto Rico and Virgin		2	1	2.000	3	6.000
	Islands SAs develop sur-		SAs
	vey design for triennial
	survey, and submit to FNS
	for approval.
245.4 (c)	Puerto Rico and Virgin Islands		2	1	2.000	83	166.000
	conduct survey to develop factor		SAs
	for withdrawal of funds from Latter
	of Credit; submit survey results
	and withdrawal factors to FNS
	for approval.
245.9 (d) (4)	SA reports meal counts and		14	1	14.000	5	70.000
	reimburse Provision 3 schools		SA
	under one of 3 methods
245.11 (a)	SAs distribute prototype free		54	1	54.000	0.25	13.500
	and reduced price policy		SAs
	statement.
			21/			22/
245.11 (g)	SAs shall report Provisions 2 and		54	1	54.000	12	648.000
	Provisions 3 data to FNS for the		SAs
	October.
	State Agency Level Subtotals
					126.000		903.500
	School Food Authority/
	Sponsor Level
				18/
245.6 (c) (1)	SFAs using direct certification		10083	199	2,006,517.000	0.08	160,521.360
	must provide households with		SFAs
	written notice that children are
	eligible for free meals.
							12/
245.6a (a)	SFAs calculate the number of		16342	1	16,342.000	0.33	5,392.860
	households to verify.		SFAs
245.6a (a) (2)	SFAs notify households of					13/
	selection for verification.		16342	1	16,342.000	1	16,342.000
			SFAs
245.6a (b) (1)	SFAs review written evidence		16342	6.5	106,223.000	0.5	53,111.500
	and calculate current income		SFAs
	to determine if household is
	entitled to benefits receiving.
245.9 (c)	SFAs of schools under Special		9/ 121	1	121.000	0.1	12.100
	Assistance Provisions #1 or #2		SFAs
	must identify those schools in
	its free and reduced policy
	statement and certify their
	eligibility for the first year of
	operartion.
							19/
245.10 (a)	SFAs submits to SA for approval		20780	1	negligible		negligible
	free and reduced policy statement		SFAs
245.13 (a)	SFAs of schools selected for		3000	1	3,000.000	2	6,000.000
	participation in the U.S. Depart-
	ment of Education's Public School
	Civil Rights Survey to gather data
	on race and ethnic background of
	children for whom applications for
	free and reduced price meals have
	been submitted.
	School Food Authority/Sponsor
	Level Subtotals
					2,148,545.000		241,379.820
	School/Site Level
				20/
245.6 (b) (1)	Schools provide written notice to		101000	6.5	656,500.000	0.08	52,520.000
	each family denied benefits.		Schools
245.9 (b) (2)	Schools under Special Assistance		287	36	10,332.000	-0.00556	57.446
	Provision #2 report meal counts to		Schools
	the SFA during first year of the
	3-year cycle and only meal totals
	during the second and third years.
	School/Site Level Subtotals
					666,832.000		52,520.000
	Household Level
245.6a (b) (1)	Households assemble written		14/
	evidence and send to SFA.		143797	1	143,797.000	0.5	71,898.500
			15/
245.6a (b) (2)	Households cooperate with		12223	1	12,223.000	0.167	2,041.241
	collateral contacts.		households
			5/
245.6 (a)	Households complete application		4138810	1	4,138,810.000	0.07	289,716.700
	form.		households
			16/
245.9 (a)	Schools operating under Special		25716	1	25,716.000	-0.1	(2571.6)
	Assistance Provision #1 may re-		households
	duce the annual certification of
	children eligible for free meals to
	once every two years.
			16/
245.9 (b)	Schools operating under Special		26787	1	26,787.000	(0.1)	(2,678.7)
	Assistance Provision #1 may re-		households
	duce the annual certification of
	children eligible for free meals to
	once every three years.
	Household Level Subtotals
					4,347,333.000		363,656.441
	Summary by Level of Management
	State Agency Burden				126.000		903.500
	School Food Authority Burden				2,148,545.000		241,379.820
	School Burden				666,832.000		52,520.000
	Household Burden				4,347,333.000		363,656.441
	Reporting Grand Total				7,162,836.000		658,459.761
		Recordkeeping
OB Section	Title	Form number	Estimated	Reports	Total Annual	Estimated Avg.	Estimated Total
of Regulations		If Any	Number of	Filed	Responses	No. of Manhours	Manhours
			Respondents	Annually	(col. DxE)	Per Response	(col. FxG)
	Recordkeeping
	State Agency Level
245.3 (a)	SA announces eligibility guide-		54	1	54.000	0.25	13.500
	lines and maintains document-
	ation that it has done so.
245.4 (e)	Puerto Rico and Virgin Islands		2	1	2.000	1.5	3.000
	SAs maintain on file all information
	related to their statistical surveys.
245.9 (c)	SA approve extension for Provision		29	1	29.000	1	29.000
	2 and make annual adjustments
	for Provision 3.
245.9 (d)	SA must review and evaluate the		xxxxxxxxxxxx		xxxxxxxxxxx	xxxxxxxxxxxxxxx	xxxxxxxxxxxxxx
	socioeconomic data submitted
	by the SFA.
	State Agency Level Subtotals				xxxxxxxxxxxx		xxxxxxxxxxxxxx
	School Food Authority/Sponsor
	Level
245.5 (a) (1)	SFAs develop notice to parents		20,780	1	20,780.000	0.25	5,195.000
245.7	containing eligibility criteria, and
	maintain documentation of having
	done so.

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Sheet 2: Sheet2

Section of	Title	Form number	Estimated	Reports	Total Annual	Estimated Avg.	Estimated Total
Regulations		(If Any)	Number of	Filed	Responses	No. of Manhours	Manhours
			Respondents	Annually	(col. DxE)	Per Response	(col. FxG)
A	B	C	D	E	F	G	H
	RECORDKEEPING
	State Agency Level
220.7 (a)	SA reviews and approves applications		57	173	9,861.000	0.25	2,465.250
220.9 (d)	SA determines whether school is in		57	1	57.000	6	342.000
	severe need based on criteria;
	identifies the methods to be used in
	determining whether schools meet the
	criteria, and maintains on file.
220.11 (b)	SA processes claims received from		57	1727	98,439.000	0.6	59,063.400
	SFAs for SBP reimbursement and
	makes appropriate entries in its
	accounting records.
220.12 (a)	SA shall establish rules or regulations		57	1	57.000	2	114.000
	to control the sale of foods in compet-
	ition with breakfasts served under the
	program.
220.13 (b)	SA makes appropriate accounting		57	40	2,280.000	0.083	189.240
	entries to recognize receipt of cash
	withdrawn from its Letter of Cridit for
	the SBP.
220.13 (c)	SA prepares and files reports on		57	1	57.000	2	114.000
	investigations of complaints received
	or irregularities noted in SBP
	operations (including records of action
	taken on findings).
220.13 ( f )	SA prepares and files records of all		57	52	2,964.000	2	5,928.000
	reviews of SFAs operating the SBP,
	including records of corrective action
	taken on deficiencies disclosed by
	reviews .
220.14 (d)	SA records action taken to disallow		57	60	3,420.000	1.33	4,548.600
	improper SBP claims submitted by
	SFAs and to recover amounts
	improperly paid to SFAs.
	STATE AGENCY LEVEL
	SUBTOTALS				117,135.00		72,764.490
	SCHOOL FOOD AUTHORITY LEVEL
220.11 (b)	SFA consolidates breakfast counts for		18765	10	187,650.000	0.5	93,825.000
	all SBP schools under its jurisdiction.
220.14 (d)	Records of action taken to disallow		3480	1	3,480.000	0.75	2,610.000
	improper SBP claims submitted by
	SFAs and to recover amounts
	improperly paid to SFAs.
	SCHOOL FOOD AUTHORITY LEVEL
	SUBTOTALS				191,130.000		96,435.000
	SCHOOL LEVEL
220.8 (a)	School shall maintain production,		39369	180	7,086,420.000	0.117	829,111.140
	menu, and nutritional analysis records
	to demonstrate that meals meet the
	Dietary Guidelines and other
	requirements.
220.11 (b)	School cafeteria staff count and record		81517	180	14,673,060.000	0.1	1,467,306.000
	breakfasts by category (paid, reduced-
	price, free ) at the point of service.
	SCHOOL LEVEL SUBTOTALS				21,759,480.000		2,296,417.140
	SUMMARY BY LEVEL OF
	MANAGEMENT
	State Agency Burden				117,135.000		72,764.490
	School Food Authority Burden				191,130.000		96,435.000
	School Burden				21,759,480.000		2,296,417.140
	RECORDKEEPING TOTAL				22,067,745.00		2,465,617.000
			REPORTING		100,339.00
			RECORDKEEPING		22,168,084.00
			REPORT		1,006,824.00
			ALL RESPONSES		23,174,908.00